Financial Aid

Tuition and Fees, Per Quarter

Application charge (Payment should be sent with each application form and is not refundable. Nondegree students pay this fee once, at the initial application.)	$ 50
Nonrefundable Teacher Education Credential Program deposit	$ 100
Tuition, per quarter unit	$ 383
Health Center fee, per quarter (all SCU health plan participants)	$ 84
Registration fee (This nonrefundable fee is payable each quarter of registration regardless of the number of units for which the student is registered.)	$ 25
Late payment fee	$ 75
CPE Association Fee	$ 25
Field Laboratory fee, per unit	$ 85
Lab fee for pre-group (payable at time of pre-group confirmation)	$ 85
Late registration fee (for registering at a time other than the appointed time during initial registration period)	$ 30
Late registration fee (each registration adjustment for registering during the first week of classes)	$ 75
Course drop fee (per course)	$ 30
Credential evaluation fee	$ 35
Late submission of petition to graduate fee, per day ($50 maximum)	$ 2
Fee for challenging a course (per course)	$ 85
Auditing fee, per quarter unit	$ 383
Academic transcript fee (per copy)	$ 4
Academic transcript fee (rush process)	$ 8
Deferment service fee (per deferment granted)	$ 50
Returned check fee	$ 25
Thesis fee	Contact Division Office
Parking permits (per year) parking permits are required for all users of University paking facilities. Permits are purchased at the Campus Safety Services in the Parking Garage. Parking per term is arranged through Campus Safety.	$ 180

Mandatory Health Insurance

Method of Payment

Tuition and fees are billed to the student. Any student who registers is obligated to pay tuition and fees by the published due date, even if he/she does not receive a bill. Courses will not be canceled for the student because no payment was received for the quarter or because a student does not attend the class. If payment is not received or a proper deferment is not obtained through the Office of Student Loan Services, the late payment fee (above) will be assessed and a hold will be placed on the account. The hold will prevent the release of transcripts or diplomas and prevent registration and access to any of the telephone registration services or other University services. Inquiries regarding account status should be directed to the Office of Student Accounting Services (408-554-4412). Remittances should be made payable to Santa Clara University and mailed to Santa Clara University, File 72662, PO Box 60000, San Francisco CA 94160-2662.

Students who register during the advance registration period will be expected to pay by the Financial Clearance due date for the term, even though they do not receive a bill. Students who register after the Financial Clearance will be issued a Statement of Account at the end of the add/drop registration and must pay by the due date on the bill. The dates for the 2002-2003 academic year are:

Financial Clearance:
Fall - Sept. 8, 2002;
Add/drop - Oct. 23, 2002

Winter - Dec. 8, 2002;
Add/drop - Feb. 12, 2003

Spring - March 16, 2003;
Add/drop - April 26, 2003

Summer - June 8, 2003;
Add/drop - July 20, 200

RIGHTS AND RESPONSIBILITIES

Santa Clara University considers all student tuition and loan accounts as legal and moral obligations. The Office of Student Accounting Services will notify the student of outstanding accounts. However, it is the student’s responsibility to maintain current address records at the Office of Student Records. Accounts that remain unpaid may be reported as delinquent to a credit bureau. These accounts may be placed with a collection agency or an attorney, and the student will be responsible for collection costs and attorney’s fees. All cost of collection incurred by the University must be paid in full prior to a student returning or re-enrolling at Santa Clara University.

Students who have unpaid accounts at the University or who defer payment without approval are subject to dismissal from the University. All unpaid balances will accrue 10 percent interest from the defaulted payment date in accordance with California State law.

SANTA CLARA UNIVERSITY TUITION REFUND POLICY

Fall, Winter, Spring Quarters
Students may formally withdraw from class up to and including seven calendar days from the start of the quarter and receive a 100 percent refund of tuition, less a $25 fee for each class dropped. The start of the quarter is the first date on which instruction begins in the Division of Counseling Psychology and Education.

Students who formally withdraw from a class after the first week of the quarter may receive a refund of tuition according to the following schedule:

Withdrawal during the second week of the quarter 50%
Withdrawal during the third week of the quarter 25%

No refunds will be authorized after the third week of the quarter. The date on which written notice of withdrawal is received by the director for admissions, academic advisement and records, will determine the refund, not the last date of attendance by the student.

Summer Session

Students who formally withdraw from a class during summer session may receive a refund of tuition according to the following schedule:

Withdrawal during the first week of the session 100% less drop fee
Withdrawal during the second week of the session 50%
No refunds will be authorized after the second week of the session.

Any Quarter/Session

No refunds will be made because of curtailment of services brought about as a result of strikes, acts of God, civil insurrection, riots or the threat thereof, or other causes beyond the control of the University.

Refund checks for approved course withdrawals are issued by the Office of Student Accounting Services. Any student who qualifies for an institutional refund must request it from the Office of Student Accounting Services.

Note: All fees, charges, and refund schedules stated in this bulletin are subject to change without prior notice.

RETURN OF FEDERAL TITLE IV FUNDS

In addition to the institutional refund policy, all students who withdraw completely from the University and who have federal financial aid, including federal student loans, are subject to the return of Title IV funds policy. Under this policy, it is assumed that a student earns his or her aid based on the period of time he or she remains enrolled. Unearned Title IV funds, other than Federal Work Study, must be returned to the federal aid programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of Title IV aid earned.

During the first 60 percent of the enrollment period, a student earns Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the period that the student remained enrolled is the percentage of disbursable aid for that period that the student earned. Institutional costs play no role in determining the amount of Title IV funds to which a withdrawn student is entitled.

A student who withdraws after the 60 percent point of the enrollment term earns all Title IV aid disbursed for the period.

Examples of common return of Title IV funds situations are available from the Financial Aid Office located in the Walsh Administration Building.

All funds must be returned to federal programs before being returned to state or institutional aid programs and/or the student. This return of funds allocation will be made in the following specific order and will be applied to all students who have received federal Title IV assistance:

Unsubsidized Ford Federal Direct Loan Program
Subsidized Ford Federal Direct Loan Program
Federal Perkins Loan Program
Federal Direct Plus Loan Program
Federal Pell Grant Program
Federal Supplemental Educational Opportunity Grant Program
Other federal, state, private, or institutional assistance programs
Student financial aid

FINANCIAL AID

Financial assistance at Santa Clara University is awarded on the basis of superior academic record and/or financial need. Santa Clara maintains limited scholarship monies for students within the Division of Counseling Psychology and Education (available to students from all except nondegree programs), as well as the funds described in subsequent paragraphs: the Kenneth E. Blaker Memorial Scholarship, the Edwin J. Brown Fellowship, Janice M. Kyne Memorial Scholarship, Jim and Pauline Mahon Scholarship, and Gerald E. McDonald Graduate Scholarship. Any student interested in being considered for a scholarship or grant must file a Free Application for Federal Student Aid (FAFSA). More information regarding financial aid can be obtained from the Financial Aid Office (408-554-4505).

Scholarships, Fellowships, and Tuition Remission

Kenneth E. Blaker Memorial Scholarship - Awarded annually to a student in the Counseling Psychology Program who is selected by the faculty for academic achievement in the study of cognitive/behavioral psychology and its application in a clinical/educational setting. Applicants must have completed 45 units, with a GPA of 3.5 or above. Information is available in 226 Bannan Hall.

Edwin J. Brown Fellowship in Teacher Education - A perpetual fellowship provided by a gift from the late Dr. Edwin J. Brown, professor of education. This fellowship provides a stipend from the proceeds of the endowment and may vary from year to year. Applications are available prior to fall quarter in 226 Bannan Hall.

California State Graduate Fellowships - Awarded to students who are pursuing a recognized graduate or professional degree, have not completed more than four quarters of full-time graduate work as of October 1, and intend to become college or university faculty members. Selection is based on state manpower needs, academic performance, and financial need. Applicants should apply using the Free Application for Federal Student Aid (FAFSA).

Janice M. Kyne Memorial Scholarship in Special Education - Awarded periodically in memory of Janice M. Kyne to a student in special education who exemplifies Kyne’s qualities of leadership, collaboration, sensitivity to parent concerns for their special children, and the ability to advocate for special-needs children, even in the face of adversity. Information available in 226 Bannan Hall.

Jim and Pauline Mahon Scholarship in Educational Administration - Annual scholarship to a qualified graduate student accepted to the Educational Administration program. Applications are available in 226 Bannan Hall and must be filed prior to spring quarter.

Gerald E. McDonald Graduate Scholarship in Education - Annual award to a student who has completed, with a GPA of 3.25 or higher, at least one-third of a Santa Clara program in teacher education, special education, or educational administration. Applications are available at 226 Bannan Hall, and must be filed prior to spring quarter.

In addition to the conditions specified by the donors, all scholarships administered by the University are subject to the following conditions:

In selecting students for scholarship benefits, the Division requires evidence of financial need. Preference will be given to students with higher scholastic attainments from among the applicants who satisfy this requirement.

A student who holds a scholarship must file a petition for renewal each year. Petitions for new or renewed scholarships by students already in attendance at the University must be submitted before the quarter in which the student intends to enroll.

Scholarships may be canceled at any time for serious infractions of University rules and regulations.

Generally, undergraduate applicants receive priority consideration for the different financial aids for which both graduate and undergraduate students are eligible to apply.

Fellowes Scholarship

Counseling psychology and education students who are enrolled full time (at least 9 quarter units) and who show some need can apply for scholarship monies from an endowed fund named the Fellowes Scholarship. Students must apply for this scholarship annually through the Admissions Office. They are then selected by a scholarship committee that consists of program directors within the Division. For more information, please contact 226 Bannan Hall.

Tuition Remission for Educators in San Jose Diocese

A 20 percent tuition remission is available for full-time teachers, counselors, and administrators employed by the Diocese of San Jose who are taking graduate courses in the Division. Tuition remission applies to degree and nondegree students. Application information can be obtained in 226 Bannan Hall.

Loans

Because scholarships and grants are limited, many students applying for aid find the most advantageous method of financing their education is through loan programs. Among those available to students in the graduate programs are the Federal Perkins Loan, Federal Direct Loans, and Assumption Program of Loans for Education (APLE). Application forms and further information may be obtained from the Financial Aid Office (408-554-4505).

Federal Work-Study Program

Division students may qualify on the same basis as other students at the University. Further information is available from the Financial Aid Office.

Deadlines

The Financial Aid Office has established deadlines for consideration for the various programs it administers. All students requesting financial aid from the University should contact the office at the earliest possible date to request specific deadline information and appropriate application materials. Files completed later than February 1 for new applicants and March 2 for current recipients will be placed on a waiting list and will receive consideration on a funds-available basis.

Veterans and Veterans Dependents Assistance

Santa Clara University is listed by the Department of Veterans Affairs as qualified to receive students under Chapter 35 (veterans dependents son or daughter with parent deceased or 100 percent disabled, widow of any person who died in the service or died of a service-connected disability, or wife of a veteran with a 100 percent service-connected disability); Chapter 31 (rehabilitation); Chapter 30 (active duty Montgomery G.I. Bill); Chapter 34 (old G.I. Bill); and Chapter 32 (Post-Vietnam Era Veterans Educational Assistance Program [VEAP]). Those interested in attending under any of these chapters should contact the Veterans Administration Office in their locality to determine eligibility for benefits.

The state of California provides a program for children of veterans who are deceased or disabled from service-connected causes. Application should be made to the California Department of Veterans Affairs, 350 McAllister St., San Francisco, CA 94102.

Information regarding these programs may be obtained from the Santa Clara University veterans counselor in the Student Records Office.