10
Academic Regulations, Advising, and Learning Resources
ACADEMIC STANDING
To be in good academic standing, a student must normally be enrolled full time, maintain a cumulative grade point average of at least 2.0 based on all courses taken at Santa Clara, and must have completed at least a minimum number of units as specified below. Failure to meet these conditions may result in academic probation or disqualification from future registration at the University.
Students who have completed at least three quarters of academic work at Santa Clara or elsewhere are subject to academic probation if their cumulative grade point average is lower than 2.0 based on all courses taken at Santa Clara. Students who have not yet completed three quarters of academic work at Santa Clara or elsewhere normally are not subject to academic probation as long as their cumulative grade point average is at least 1.6 based on all courses taken at Santa Clara.
Students are also subject to academic probation if they fail to make reasonable progress toward their degree. Thus, they are subject to academic probation if:
1. They have not completed at least 36, 76, 115, or 160 quarter units by the end of their 3rd, 6th, 9th, or 12th quarters of residency, respectively; or
2. They have completed fewer than 36 quarter units in the past 3 quarters of residency.
Students are subject to disqualification from further registration at the University if:
1. They remain on probation for more than 2 consecutive quarters; or
2. Their cumulative grade point average falls below 1.6; or
3. They complete fewer than 30, 64, 100, or 150 quarter units by the end of their 3rd, 6th, 9th, or 12th quarters of residency, respectively.
Reinstatement after disqualification from the University is rarely permitted. It requires favorable action by the Committee on Reinstatement in consultation with the dean of the student’s school or college.
Requests for reinstatement should be addressed to the Drahmann Center and must include a description of any activities during the period of disqualification that would indicate that an improved academic performance can be expected in the future. Ordinarily, a student may not apply for reinstatement within a year of the date of disqualification. The application will be considered only if the student’s academic deficiencies can be removed within a reasonable time.
Students who wish to withdraw from the University during a quarter must complete a withdrawal form and an exit interview in the Drahmann Center. If the formal requirements for withdrawal are met, the student’s registration will be canceled without academic penalty. A withdrawal notation (W) will be assigned for each course from which the student withdraws after the fourth week of the quarter. Students who leave the University during a quarter without formally withdrawing are subject to failing grades in all courses in which they were registered and are ineligible for refund of fees.
Any student leaving the University at the conclusion of any quarter also should complete the standard withdrawal process.
No withdrawal, either during or at the end of a quarter, will be considered complete unless the student has met all the financial obligations at the University. Students attending the University on deferred payment plans or with student loans must also clear their financial obligations with Student Loan Services. Students who have unpaid University bills will not receive academic transcripts until their account has been settled.
Students who leave the University may return without special permission if they meet all of the following conditions:
1. They left the University in good standing;
2. They plan to return to the same University School or College;
3. They are returning within five years; and
4. They notify the Student Records Office in writing. If the notification is received in time, they may participate in advance registration.
Reenrolling students should consult with a University advisor in the Drahmann Center to discuss their academic plans. Students who have attended another college or university are required to forward to the Student Records Office an official transcript of all work completed during their absence.
Students who do not meet the conditions above must seek permission to reenroll from the Drahmann Center. Reenrolling students may be subject to the curriculum requirements contained in the Undergraduate Bulletin in effect at the time of reentry.
