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Course Descriptions : Overview
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Students assume responsibility for all costs incurred as a result of enrolling at Santa Clara University. It is the student’s responsibility to be aware of his/her account balance and financial aid information, and to maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner.
FINANCIAL TERMS AND CONDITIONS
Students are required to accept the financial terms and conditions outlined by the University in order to continue their enrollment at SCU. Students will be prompted to accept the terms and conditions, on an annual basis, upon their login to ecampus. Students will not have access to their Student Center until they have read and agreed to the information contained on the page(s) prompted. By accepting SCU’s financial terms and conditions, students are agreeing to pay for services rendered by the University and to abide by all policies and procedures as published.
TUITION AND FEES
The Board of Trustees, upon the recommendation of the president and the provost, sets the annual academic year tuition rate and the summer session tuition rate for all programs. Students are charged tuition based on the rates approved by the Board of Trustees. The recommended site to review and verify the official tuition and fee rate schedule is www.scu.edu/bursar/tuition. Tuition and fee rate differences found in other publications will not be honored.
This fee is payable each quarter of registration regardless of the number of units for which the student is registered.
MANDATORY HEALTH INSURANCE
Santa Clara University mandates that all international students on an F-1 visa either enroll in the University-sponsored health insurance plan or complete the on-line waiver form each academic year with the students’ own health insurance information. Health insurance is voluntary for all domestic graduate students. Go to www.scu.edu/cshc/insurance.cfm for details on completing the waiver or on-line enrollment. Graduate students who have medical insurance other than the University-sponsored plan will be billed a $90 health center fee for each quarter they visit the Cowell Health Center. Graduate students enrolled in the University plan may use the health center at any time. The health center fee is included in the cost of the insurance premium.
Parking permits are required for all users of University parking facilities. Permits can be purchased at Campus Safety Services in the parking garage. Parking per term may be arranged through Campus Safety Services.
BILLING AND PAYMENT PROCEDURES
Student Accounts and Billing
Students receive monthly bills electronically via a third-party vendor that are accessible through University eCampus. A billing notification will be sent to the student’s University e-mail address and to the e-mail address of any payer authorized by the student. Students also may forward their student account statements electronically to any third party they authorize for remittance. Information on a student’s account cannot be provided to third party payer unless a completed Family Educational Rights and Privacy Act form authorizing its release by the student is on file with the University.
Students are obligated to pay the applicable tuition and fees associated with their enrollment status by the published payment deadline. Students enrolling after the initial billing of any quarter may be required to pre-pay for tuition before enrollment is processed. Registered students who do not withdraw formally from the University are responsible for all tuition and fees assessed to their accounts as well as any penalty charges incurred for nonpayment. Nonattendance does not relieve the student of his or her obligation to pay tuition and fees.
Billing Dates and Deadlines
Payment In Person
Payment by Wire Transfer
Delinquent student accounts may be reported to one or more of the major credit bureaus and may be forwarded to an outside collection agency or an attorney for assistance in recovering the debt owed to the University. The student is responsible for all costs incurred to collect outstanding debt, including but not limited to accrued interest, late fees, court costs, collection fees, and attorney fees. All outstanding bills and costs of collection incurred by the University must be paid in full prior to a student re-enrolling at the University.
Refunds for Credit Balances
Communication should include the student’s name, SCU identification number, the amount in question, and a brief explanation. Payment for the amount in question is not required while the investigation is in progress. An adjustment will be made on the student’s account for any incorrect charges. If the amount in question is found to be valid, payment must be submitted to the Enrollment Services Center immediately upon notification.
TUITION REFUND POLICY
Students who formally withdraw from the University or drop courses are eligible for tuition refunds in accordance with the policies outlined below. No refunds are made for registration fees, student activity fees, or course audit fees.
The effective date used for the determination of any tuition refund is the date on which notification of withdrawal is received by the student’s respective Records Office or the date in which the student drops his or her course online—not the last date of attendance. Students who fail to drop a course, even if they do not attend, or fail to notify the University of their intent to withdraw, regardless of the reason, will be responsible to pay all tuition and fee charges.
Neither informing an individual faculty member, an academic department, nor the Dean’s Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or the Records Office receives notification.
Fall, Winter, and Spring Quarters
Please note: Students may drop courses online until 11:59 p.m. on the Sunday immediately following the beginning of the term and still receive a 100 percent refund. However, this is only valid if a student has no registration holds and does not require assistance from a staff member. All other transactions must be completed by 5 p.m. on the first Friday of the term.
Saturday/Sunday/Off Cycle Courses
The following refund schedule applies:
After the first week of the quarter, students must provide the Graduate Business Programs Office with a written request to drop a weekend course. To receive tuition refunds from the Bursar’s Office, these course drops must be handled administratively. Students should NOT drop a weekend class themselves through eCampus after the first week of the quarter.
The following refund schedule applies:
Students who withdraw from the University after the third week of the term due to a qualifying financial hardship may be eligible for an allocation from the student hardship fund for 25 percent of the tuition charges for that term. Qualifying financial hardships include (1) death, disabling injury, medical emergency, (2) loss of job by an independent student, (3) medical or other emergency involving a dependent of an independent student, and (4) student deployment for active military duty. The vice provost for student life or designee, in consultation with the Financial Aid Office, will determine qualifying financial hardships and any allocation from the student hardship fund.
No tuition refunds are made because of curtailed services resulting from strikes, acts of God, civil insurrection, riots or threats thereof, or other causes beyond the control of the University.
TUITION INSURANCE PROTECTION
Students may protect themselves against financial loss due to an unexpected withdrawal from the University for medical reasons by purchasing tuition insurance. The University has identified an insurance company, Dewar, Inc., to provide an optional tuition insurance plan. This plan is designed to protect the student from loss of funds paid for tuition should it be necessary to withdraw completely from the University for medical reasons. Information on the tuition insurance plan is available from the Enrollment Services Center and on the Bursar’s Office website.
EDUCATIONAL TAX CREDITS
Students may be eligible for a higher education tax credit designed to help students finance the cost of education. Tax credits are based on the amount of qualified tuition and fees, less grants and other tax-free educational assistance, and the taxpayer’s adjusted gross income. Students enrolled in an eligible degree program may qualify for a Hope Scholarship Credit or Lifetime Learning Tax Credit. Specific information is available from the Internal Revenue Service.
Financial assistance for MBA/MSIS students is available. The Leavey School of Business administers primarily scholarships and assistantships. The University Financial Aid Office administers student loan programs and other state or federal grants (except veterans’ assistance) and federal work-study. Contact the Enrollment Services Center at 408-551-1000 or visit the Financial Aid website: www.scu.edu/financialaid.
Students need not be admitted to the University before applying for financial aid; however, no offer of assistance will be made before a student is admitted.
MBA/MSIS Financial Scholarships and Assistantships
Financial Scholarships are only available to U.S. citizens and permanent residents of the United States. Students who require an F-1 visa are ineligible for merit-based scholarships, need-based scholarships, and assistantships.
he Leavey School of Business, as well as Santa Clara University’s Financial Aid Office, is unable to support a scholarship program and limited resources do not allow the School to offer financial aid to international students. Ordinarily, financial aid is not available for non-citizens unless they have attained permanent resident status. Questions regarding visa status and international student status may be directed to Santa Clara University’s International Student Services, 408-551-7090.
William D. Ford Federal Direct Loans
Federal Direct Graduate PLUS Loans
Private Alternative Loans
Applications for scholarships administered by the Leavey School of Business have the following deadlines:
Veterans and Veterans’ Dependents Assistance
FINANCIAL AID CANCELLATION AND FUND RETURN
Students who withdraw from the University and who have received federal financial aid are subject to the federal regulations applicable to the return of Title IV funds. These regulations assume that a student “earns” his or her financial aid based on the period of time he or she remains enrolled during a term. A student is obligated to return all unearned federal financial aid funds governed under Title IV other than those earned under the college work-study program.
Unearned financial aid is the amount of disbursed Title IV funds that exceeds the amount of Title IV aid earned in accordance with the federal guidelines. During the first 60 percent of the term, a student “earns” Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the term that the student remains enrolled is the percentage of disbursable aid for that period that the student has earned. A student who withdraws after the 60 percent point of the enrollment term earns all Title IV aid disbursed for the period. The amount of tuition and other charges owed by the student plays no role in determining the amount of Title IV funds to which a withdrawn student is entitled.
All funds must be returned to federal programs before funds are returned to state or University financial aid programs or to the student. The return of funds allocation will be made in the following order for students who have received Federal Title IV assistance:
STUDENT VERIFICATION OF INFORMATION
The United States Department of Education requires all institutions disbursing federal financial aid funds to verify the accuracy of the information students submit as a basis for aid awards. Santa Clara University complies with this requirement by participating in the Federal Quality Assurance Program. Each year, a percentage of students receiving federal financial aid funds are randomly selected for verification of the information on which awards were based. Students selected for verification may be required to submit additional documents and verify information, such as household size and number of family members enrolled in college. The University reserves the right to request similar information for verification purposes for any student awarded aid. Information collected may result in changes to a financial aid award and, in some cases, the repayment of funds already received. Failure to comply with the request for this information will result in the cancellation of financial aid funds.