Santa Clara University

Financial Information

FINANCIAL RESPONSIBILITY

Students assume responsibility for all costs incurred as a result of enrollment at Santa Clara University. It is the student’s responsibility to be aware of his/her account balance and financial aid information, and maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner.

TUITION AND FEES

MBA/MSIS tuition, per quarter unit (evening and Saturday programs)	$761
Registration fee (evening and Saturday programs)	No Charge
Late registration fee	$100
Health service fee, per quarter (all SCU health plan participants)	$90
Late payment fee (per billing statement)	$75
Course drop/swap fee (per course)	$50
MBA/MSIS Student Activity Fee (evening and Saturday programs)	$30
This fee is payable each quarter of registration regardless of the number of units for which the student is registered.

MANDATORY HEALTH INSURANCE

Annual international student health insurance fee

$1981

Santa Clara University mandates that all international students on an F-1 visa either enroll in the University-sponsored health insurance plan or complete the on-line waiver form each academic year with the students’ own health insurance information. The deadline to complete this is September 8, 2008. Health insurance is voluntary for all domestic graduate students. Go to www.scu.edu/cshc/insurance.cfm for details on completing the waiver or on-line enrollment.

Graduate students who have medical insurance other than the University-sponsored plan will be billed a $90 health center fee for each quarter they visit the Cowell Health Center. Graduate students enrolled in the University plan may use the health center at any time. The health center fee is included in the cost of the insurance premium.

OTHER FEES

Non-refundable application fee ($100 for international students)	$75
Enrollment Deposit (Evening program)	$300
Academic transcript fee (per copy)	No Charge
Thesis submission fee	$30
Returned check fee	$25
Refund replacement fee	$25
Equivalency examination fee (per examination)	$100
Application reconsideration fee	$50
Reapplication fee	$75
Parking permits (per year)	$250
Parking permits after 5 p.m. only (per year)	$125

Parking permits are required for all users of University parking facilities. Permits can be purchased at Campus Safety Services in the parking garage. Parking per term may be arranged through Campus Safety Services.

BILLING AND PAYMENT PROCEDURES

Students assume responsibility for all costs incurred as a result of enrollment at Santa Clara University and agree to abide by applicable University policies and procedures. Students may designate a third party (e.g. spouse) to be an authorized payer for their student account. That individual is authorized by the student to have access to his/her billing statements and to make payments on the student’s behalf. Once authorization is arranged, the authorized payer will be notified via the e-mail address provided by the student verifying his/her access to view and pay a student’s bill online. Authorized payers do not have access to any other student account information via this site.

Students receive monthly bills electronically via a third-party vendor that are accessible through University eCampus. A billing notification will be sent to the student’s University e-mail address and to the e-mail address of any payer authorized by the student. Students also may forward their student account statements electronically to any third party they authorize for remittance. Information on a student’s account cannot be provided to any third party payer unless a completed Family Educational Rights and Privacy Act form authorizing its release by the student is on file with the University.

Students are obligated to pay the applicable tuition and fees associated with their enrollment status by the published payment deadline. Registered students who do not withdraw formally from the University are responsible for all tuition and fees assessed to their account as well as any penalty charges incurred for nonpayment. Nonattendance does not relieve the student of his or her obligation to pay tuition and fees.

Billing Dates and Deadlines

Fall 2008 – Billing available September 1; payment due September 21
Winter 2009 – Billing available December 1; payment due December 21
Spring 2009 – Billing available March 1; payment due March 21
Summer 2009 – Billing available June 1; payment due June 21

Viewing your Online Billing Statement
From the Student Center page via eCampus, click the Bursar Office link, under the My Menu options to the left, and then View Bill & Make Payment. You will be automatically transferred to our online bill/pay site provided by Nelnet. Here you have more options for adding authorized payers or an additional email address for billing notification. You can view statement/payment history and set up a payment profile. To view your most current statement, click on the View Accounts link.

Please remember that students who register or change enrollment after the billing date will not receive a revised billing statement until the next billing cycle. If sending payment by mail, be sure to include the remittance portion of the bill to alleviate posting errors and delays with your payment. Simply click on the PDF file icon to reveal a full downloadable copy of your statement and the remittance address.

SCU Account Detail
There is a simple way to review all charges/credits posted to your student account via eCampus. The SCU Account Detail link is located under the Finances section of your Student Center page. This will show your entire account history, by transaction date, including any charges/credits not yet billed. This is especially helpful if courses have been dropped but don’t appear on the current billing statement.

FINANCIAL INFORMATION

Payment Methods
Santa Clara University offers a variety of payment methods to students to assist with their financial obligations.

Payment by Electronic Check
A student or authorized payer may make online payments by authorizing a fund transfer directly from his/her personal checking or savings account through a third-party Web site accessible via the University eCampus system. The payer is able to make electronic check payments online without incurring a service fee.

Payment by Credit Card
The University does not accept direct payment by credit card on student accounts. However, the University has arranged for a third-party vendor to accept MasterCard, Discover, and American Express credit card payments via the Web for those wishing to make payments in this manner. Payers are assessed a non-refundable service fee on payments made using credit cards.

Payment by By Mail
Payments for student account charges are accepted by mail using the University’s cash management service lockbox. The payer should download a copy of the student’s billing statement, enclose it with a personal or cashier’s check payable to Santa Clara University, and mail both to the Santa Clara University Bursar’s Office, P.O. Box 60000, File 72662, San Francisco, CA 94160-2662.

Payment in Person
Payments for student account charges may be made in person by cash or check at the Bursar’s Office in the Walsh Administration Building. The Bursar’s Office is not able to accept any electronic form of payment, including debit or credit cards. However, there are computer kiosks located in Walsh for the convenience of students and other payers who want to make electronic payments.

Extended Payment Options
The University offers various extended payment plans through a third-party vendor. There is a modest fixed fee to enroll in these plans; however, no interest is charged during the payment term. Information about these plans is available on the Bursar’s Office Website.

Delinquent Payments
If all charges on a student’s account have not been cleared by payment, financial aid, or loan disbursement, a late payment fee will be assessed to the student’s account and a hold will be placed on the student’s record. A hold on a student’s record prevents the release of transcripts or diplomas, prevents access to any registration services, and may limit access to other University services. Students who have unpaid accounts at the University or who defer payment without approval are subject to dismissal from the University. All unpaid balances will accrue 10 percent interest per annum on the balance remaining from the date of default in accordance with California state law.

Delinquent student accounts may be reported to one or more of the major credit bureaus and may be forwarded to an outside collection agency or an attorney for assistance in recovering the debt owed to the University. The student is responsible for all costs incurred to collect outstanding debt, including but not limited to accrued interest, late fees, court costs, collection fees, and attorney fees. All outstanding bills and costs of collection incurred by the University must be paid in full prior to a student re-enrolling at the University.

Refund Payments
Refunds will be granted only for student accounts reflecting a credit balance. A refund will not be granted based on anticipated aid. All financial aid must be disbursed into a student’s account before a refund is processed. It is the student’s responsibility to make sure that all necessary documentation is completed and submitted to the Financial Aid Office so that aid can be disbursed properly and in a timely fashion. Payment received by personal check will have a 21-day hold before a refund can be issued to the payee.

TUITION REFUND POLICY

Students who formally withdraw from the University or drop courses are eligible for a refund of tuition charges in accordance with the policies outlined below. No refunds are made for registration fees or course audit fees.

The effective date used for the determination of any tuition refund is the date on which notification of withdrawal is received by the student’s respective Records Office or the date in which the student drops his or her course online—not the last date of attendance by the student. Students who fail to drop a course, even if they do not attend, or fail to notify the University of their intent to withdraw, regardless of the reason, will be responsible to pay all tuition and fee charges reflecting on the account.

Neither informing an individual faculty member, an academic department, or the Dean’s Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or notification is received by the Records Office.

Fall, Winter, and Spring Quarters

• Students who withdraw from the University or drop courses by the end of the first week of classes will receive a full refund of tuition for the term, less any applicable fees.
• Students who withdraw from the University or drop courses by the end of the second week of classes will receive a 50 percent refund of tuition for the term, less any applicable fees.
• Students who withdraw from the University or drop courses by the end of the third week of classes will receive a 25 percent refund of tuition for the term, less any applicable fees.
• Students who withdraw from the University or drop courses after the third week of classes will not receive a tuition refund for the term.

Please note: Students may drop courses online until 11:59 p.m. on the Sunday immediately following the beginning of the term and still receive a 100 percent refund. However, this is only valid if a student has no registration holds and does not require assistance from a staff member. All other transactions must be completed by 5 p.m. on the first Friday of the term.

Students who withdraw from the University or drop courses due to an illness, injury, or psychological/emotional condition are eligible for a tuition refund in accordance with the schedule above. Tuition insurance may be purchased to cover tuition charges for medically related withdrawals.

Students who withdraw from the University after the third week of the term due to a qualifying financial hardship may be eligible for an allocation from the student hardship fund for 25 percent of the tuition charges for that term. Qualifying financial hardships include [1] death, disabling injury, medical emergency, [2] loss of job by an independent student, [3] medical or other emergency involving a dependent of an independent student, and [4] student deployment for active military duty. The vice provost for student life or designee, in consultation with the Financial Aid Office, will determine qualifying financial hardships and any allocation from the student hardship fund.

No tuition refunds are made because of curtailment of services resulting from strikes, acts of God, civil insurrection, riots or threats thereof, or other causes beyond the control of the University.

Summer
The following refund schedule applies to students who formally withdraw or drop courses for the summer term:

• Students who withdraw from the University or drop courses by the end of day of the second class meeting will receive a full refund of tuition, less any applicable fees.
• Students who withdraw from the University or drop courses by the end of day of the third class meeting will receive a 50 percent refund of tuition, less any applicable fees.

Saturday/Sunday Courses
Students enrolled in a weekend course must provide written notification to their respective Records Office of their intent to withdraw or drop any weekend course(s). Failure to comply with this process will result in an irreversible forfeit of tuition.

The following refund schedule applies:

• Students will receive a full tuition refund, less any applicable fees, if written notification is received by 5 p.m. on the Tuesday immediately following the first class meeting.
• Students will receive a 50 percent tuition refund, less any applicable fees, if written notification is received by 5 p.m. on the Tuesday immediately following the second class meeting.

After the first week of the quarter, students must provide the Graduate Business Programs Office with a written request to drop a weekend course. In order to be eligible to receive tuition refunds from the Bursar’s Office, these course drops must be handled administratively. Students should NOT drop a weekend class themselves through eCampus after the first week of the quarter.

One-Unit Courses
Students enrolled in a one-unit course must provide written notification to their respective Records Office of their intent to withdraw or drop any course(s). Failure to comply with this process will result in an irreversible forfeit of tuition.

The following refund schedule applies:

• Students will receive a full tuition refund, less any applicable fees, if written notification is received within 2 business days of the first class meeting.
• Students will receive 50 percent tuition refund, less any applicable fees, after the first class meeting unless the course has only one session, in which case no refund will be granted.

TUITION INSURANCE PROTECTION

Students may protect themselves against financial loss due to an unexpected withdrawal from the University for medical reasons by purchasing tuition insurance. The University has identified an insurance company, AWG Dewar, Inc., to provide an optional tuition insurance plan. This plan is designed to protect the student from loss of funds paid for tuition should it be necessary to withdraw completely from the University for medical reasons. Information on the tuition insurance plan is available from the Bursar’s Office and on its Web site.

EDUCATIONAL TAX CREDITS

Students may be eligible for a higher education tax credit designed to help students finance the cost of education. Tax credits are based on the amount of qualified tuition and fees, less grants and other tax-free educational assistance, and the taxpayer’s adjusted gross income. Students enrolled in an eligible degree program may qualify for a Hope Scholarship Credit or Lifetime Learning Tax Credit. Specific information is available from the Internal Revenue Service.

RETURN OF FEDERAL TITLE IV FUNDS

In addition to the institutional refund policy, all students who withdraw completely from the University and who have federal financial aid, including federal student loans, are subject to the return of Title IV funds policy. Under this policy, it is assumed that a student earns his or her aid based on the period of time he or she remains enrolled. Unearned Title IV funds, other than federal work-study, must be returned to the federal aid programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of earned Title IV aid.

During the first 60 percent of the enrollment period, a student “earns” Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the period that the student remained enrolled is the percentage of disbursable aid for that period that the student earned. Institutional costs play no role in determining the amount of Title IV funds to which a withdrawn student is entitled.

A student who withdraws after the 60 percent point of the enrollment term earns all Title IV aid disbursed for the period.

Examples of common return of Title IV funds situations are available from the Financial Aid Office located on the second floor of Varsi Hall.

All funds must be returned to federal programs before being returned to state or institutional aid programs and/or the student. This return of funds allocation will be made in the following specific order and will be applied to all students who have received federal Title IV assistance:

1. Unsubsidized Federal Stafford Loan
2. Subsidized Federal Stafford Loan
3. Federal Perkins Loan
4. Federal Grad PLUS Loan
5. Other federal, state, private, or institutional assistance programs
6. Student

FINANCIAL AID

Financial assistance for MBA/MSIS students is available. Scholarships and grants are administered primarily by the Leavey School of Business. Student loan programs and other state or federal grants (except veterans’ assistance) and federal work-study are administered by the University Financial Aid Office at 408-554-4505. For more information, see www.scu.edu/financialaid/.

Students need not be admitted to the University before applying for financial aid; however, no offer of assistance will be made before a student is admitted.

Ordinarily, financial aid is not available for non-citizens unless they reside in the United States permanently and have applied for citizenship.

Scholarships/Project Assistantships
Financial assistance is generally available to graduate business students who have good academic records and can show financial need. Merit-based aid also is available. Most financial aid covers only partial tuition and is in the form of MBA/MSIS project assistantships, which require working on administrative and/or research tasks for the school.

The Leavey School of Business also administers funds that provide assistance for MBA/MSIS students of diverse backgrounds and for those with extenuating circumstances. For additional information, refer to http://www.scu.edu/business/graduates/admissions/tuition.cfm.

Detailed information and application forms can be obtained by contacting the Graduate Business Programs Financial Aid Coordinator, Leavey School of Business at 408-554-4539. Applicants are also required to file the Free Application for Federal Student Aid (FAFSA) to be considered for the MBA/MSIS Scholarship Program.

If a student withdraws or drops below half-time status he/she may no longer be eligible to receive financial aid or student loans. The account will be adjusted accordingly and the aid returned to the appropriate program. If a student has received a refund for these funds, he/she must reimburse Santa Clara University immediately. For more information on financial aid forfeiture, please visit the Financial Aid Web site or make an appointment with your financial aid counselor.

Students must be enrolled at least part-time to receive federal financial aid. Part-time status is enrollment in a minimum of 6 units.

Loans
Since MBA/MSIS financial aid is limited, students often seek loans to help meet educational costs. MBA/MSIS students may qualify for these loans on the same basis as other students at the University. Loans are available both to students with demonstrated financial need and to students without such need. Among those available to graduate students of the Business School are the Federal Perkins Loan and Federal Stafford Loans through the School as Lender Program. Note that Federal Stafford loans require an entrance counseling session. Applicants may apply using the Free Application for Federal Student Aid (FAFSA), which is available online at www.fafsa.ed.gov.

Federal Work-Study Program
MBA/MSIS students may qualify for federal work-study on the same basis as other students at the University. Information is available from the Financial Aid Office.

Deadlines
The University Financial Aid Office has established deadlines for consideration of the programs it administers. All students requesting financial aid from the University should contact the Financial Aid Office at the earliest possible date, and request specific deadline information and appropriate application materials. All financial aid deadlines are posted on the financial aid Web site at www.scu.edu/financialaid. The Financial Aid Office communicates with students through SCU email addresses only.

Applications for scholarships, grants, and MBA/MSIS project assistantships administered by the Leavey School of Business have the following deadlines:

Fall quarter	July 1
Winter quarter	October 1
Spring quarter	January 1

Veterans and Veterans’ Dependents Assistance
Santa Clara University is listed by the Department of Veterans Affairs as qualified to receive students under Chapter 35 (veterans’ dependents-son or daughter with parent deceased or 100 percent disabled, widow of any person who died in the service or died of a service-connected disability, or wife of a veteran with a 100 percent service-connected disability); Chapter 31 (rehabilitation); Chapter 30 (active duty Montgomery G.I. Bill); Chapter 34 (old G.I. Bill); and Chapter 32 (Post-Vietnam Era Veterans’ Educational Assistance Program [VEAP]). Those interested in attending under any of these chapters should contact the Veterans Administration Office in their locality to determine eligibility for benefits.

The state of California provides a program for children of veterans who are deceased or disabled from service-connected causes. Application should be made to the California Department of Veterans Affairs. The Oakland Regional Office is located on the 12th floor, North Tower of the Oakland Federal Building at 1301 Clay Street, Oakland, CA 94612. The office is open for walk-in interviews with a Benefits Counselor from 8 a.m. until 4 p.m., Monday through Friday. (1-800-827-1000).

Information regarding these programs may be obtained from the Santa Clara University veterans’ counselor in the Student Records Office.