Santa Clara University

Students assume responsibility for all costs incurred as a result of enrollment at Santa
Clara University and agree to abide by applicable University policies and procedures. Students
receive monthly bills electronically via a third-party vendor that are accessible through
University e-campus. A billing notification will be sent to the student’s University e-mail
address and to the e-mail address of any payer authorized by the student. Students may also
forward their student account statements electronically to any third party they authorize for
remittance. Information on a student’s account cannot be provided to any third party payer
unless a completed Family Educational Rights and Privacy Act form authorizing its release
by the student is on file with the University.

Students are billed according to their actual enrollment at the time the billing cycle is
processed. Billing statements are processed at the beginning of every month and due on the
21st of every month for any balance owed. Any additional enrollment and/or dropped
courses will reflect on the next monthly billing statement. All tuition and fees are due when
billed. The University does not allow deferment of payment for any reason and does not support
third-party contracts from a student’s employer.

Students are obligated to pay the applicable tuition and fees associated with their enrollment
status by the published payment deadline. Registered students who do not withdraw
formally from the University or drop their courses by the published deadlines are responsible
for all tuition and other fees as well as any past due charges assessed to their account. Non
attendance does not relieve the student of his or her obligation to pay tuition and fees.
Students may designate a third party (e.g., parent, spouse, employer) to be an authorized
payer for their student account. That individual is authorized by the student to have
access to their student account and to make payment on the account. Once authorization
is arranged, the authorized payer will be notified via the e-mail address provided by the student
verifying their access to view and pay a student’s bill online. Authorized payers do not
have access to any other student information via this site. It is still the student’s responsibility
to make sure payment is received by the deadline, not the authorized payer. Instructions
on how to set up an authorized payer are located on the Bursar Office Web site
www.scu.edu/bursar and on the eCampus homepage.

Viewing Billing Statements

From the eCampus homepage — click on Bursar Office then View Bill & Make Payment.
This will take you to the QuikPAY/infiNet site. From the “Message Board” page, click on
View Accounts. This will show your most recent statement. To view prior statements, go to
the “Account Actions” box and select “Statement History.”
Students who register or change enrollment after the initial billing date will not receive
a revised billing statement until the next billing cycle. If sending payment by mail, be sure
to include the remittance portion of the bill to alleviate posting errors and delays with your
payment. Simply click on the PDF file icon to reveal a full downloadable copy of your statement
and the remittance address.

SCU Account Detail

There is a simple way to review all charges/credits posted to your student account via
eCampus. The SCU Account Detail link is located under the Finances section of your Student
Center page. This will show your entire account history, by transaction date, including
any charges/credits not yet billed.

Payment Deadlines

The following dates are the initial payment deadlines for each term/semester:
Graduate Fall 2007 – September 21
Graduate Winter 2008 - December 21
Graduate Spring 2008 - March 21
Graduate Summer 2008 - June 21

PAYMENT METHODS

Santa Clara University offers a variety of payment methods to students and their parents
to assist with their financial obligations.

Payment by Electronic Transfer

A student or authorized payer may make payments by electronic transfer on the student’s
account through a third-party Web site accessible via the University e-campus system.
The payer is able to make electronic transfer payments online without incurring a service
fee. Please note – payment using electronic transfer can only be made using a valid checking
or savings account. Funds from accounts such as money market, trust fund, mutual
funds, line of credit, etc. can not be accepted online at this time.

Payment by Credit Card

The University does not accept direct payment by credit card on student accounts. However,
the University has arranged for a third-party vendor to accept MasterCard, Discover,
and American Express credit card payments via the Web for those wishing to make payments
in this manner. Payers are assessed a service fee on payments made using credit cards.

Payment by mail

Payments for student account charges are accepted by mail utilizing the University’s cash
management service lockbox. The payer should download a copy of the student’s billing
statement, enclose it with a personal or cashier’s check payable to Santa Clara University, and
mail both to Santa Clara University Bursar’s Office, P.O. Box 60000, File 72662, San Francisco,
CA 94160-2662.

Payment in Person

Payments for student account charges may be made in person by cash or check at the
Bursar’s Office in Walsh Administration Building. The Bursar’s Office is not able to accept
any electronic form of payment, including debit or credit cards. However, there are computer
kiosks located in Walsh Administration Building for the convenience of students and
their payers who wish to make electronic payments.

Extended Payment Options

For students and their families wishing to spread payments over a period of time,
the University offers various extended payment plans through Tuition Pay. There is
a modest fixed fee to enroll in these plans, but no interest is charged during the payment
term. Information about these plans is available on the Bursar’s Office website
If you choose a monthly payment option, you will need to complete the online enrollment
form and submit your first payment in order to validate your plan. Tuition
Pay will notify the Bursar’s Office of new plan participants weekly (daily during peak
periods) and accounts will be notated accordingly to prevent penalty fees from being
assessed to a students account.

Please note: Failure to adhere to your payment plan agreement will result in penalty
fees assessed directly from TuitionPay, the immediate cancellation of your agreement
and a hold placed on your account suspending various services from the University.
Tuition Pay participants will continue to receive monthly billing statements from
the University, however students should pay their monthly installment directly to
TuitionPay in accordance with their payment agreement. Additional charges billed by
the University, not included in your payment plan, should be paid directly to the
Univeristy. More detailed information regarding payment options may be found at:
www.scu.edu/bursar/payment/payment_methods

Delinquent Payments

If all charges on a student’s account have not been cleared by payment, financial aid, or
loan disbursement, a late payment fee will be assessed to the student’s account and a hold
will be placed on the student’s record. A hold on a student’s record prevents the release of
transcripts or diplomas, prevents access to any registration services, and may limit access to
other University services. Students who have unpaid accounts at the University or who
defer payment without approval are subject to dismissal from the University. All unpaid balances
will accrue 10 percent interest per annum on the balance remaining from the date of
default in accordance with California state law.

Delinquent student accounts may be reported to one or more of the major credit bureaus
and may be forwarded to an outside collection agency or an attorney for assistance in
recovering the debt owed to the University. The student is responsible for all costs incurred
to collect outstanding debt, including but not limited to accrued interest, late fees, court
costs, collection fees, and attorney fees. All outstanding bills and costs of collection incurred
by the University must be paid in full prior to a student re-enrolling at the University.
Refund Payments

Refunds will be granted only for student accounts reflecting a credit balance. A refund
will not be granted based on anticipated aid. All financial aid must be disbursed into a student’s
account before a refund is processed. It is the student’s responsibility to make sure
that all necessary documentation is completed and submitted to the Financial Aid Office
so that aid can be disbursed properly and in a timely fashion. Payment received by personal
check will have a 21-day hold before a refund can be issued to the payee.