The Career Center at Santa Clara University

Prepare For Your Job Search » Correspondence » Cover Letters

Cover Letters

The content of your cover letter will make an important first impression since it is often the initial contact between you and the employer. A good letter will complement and selectively expand upon your resume. It should highlight your strongest qualifications and how they match what the employer seeks. Adding accomplishment statements would be appropriate. You may want to develop a general format, but it is critical that you prepare a personalized copy of your letter for each employer.

Cover Letter Heading

Your street address
City, State, Zip Code
Phone number/E-mail

Date

Name of Employer (Mr./Ms.)
Title
Company/Organization Name
Street Address
City, State, Zip Code

Dear Mr., Ms., Dr. ______________: (Avoid using “To Whom It MayConcern” or “Dear Sir/Madam.” Consider using “Dear Hiring Manager.”)
Opening Paragraph

Announce the purpose of your letter and provide the reader with a compelling reason to read on. Indicate what you want and who you are. State the reason for writing, naming the position or type of work for which you are applying. Identify how you heard of the opening or how the employer’s name was obtained (e.g., “Dr. Smith in the Sociology Department at Santa Clara University recommended that I contact you”). If you aren’t able to use someone else’s name as an introduction, leverage your knowledge about and enthusiasm for this particular organization.
Body Paragraph

What can you offer to the employer? Describe your strongest qualifications that match the position requirements. A description of significant accomplishments can be made, but the resume should not be repeated any more than is absolutely necessary. Basically, you are emphasizing your key qualifications, selling yourself, and elaborating on background areas that will attract a specific employer for the specific field of work or job in which you’re interested. Refer the employer to your resume and again emphasize your career objective.
Closing Paragraph

Assert your confidence that you are qualified for the position (e.g., “I believe that my skills and experience make me an excellent match for this position”). State your next step, whether it’s to make the statement that you will call to follow up on your letter (demonstrates your initiative and follow-through as well as helping you maintain some control of your efforts), or that you look forward to the opportunity to discuss your qualifications in detail at their convenience. Thank the person receiving your letter for his/her time and interest.

Sincerely,

(Your signature)
Your name

Enclosure