Congratulations on your acceptance to Santa Clara University's Casa de la Solidaridad in El Salvador. You are about to join a community of students from around the United States who also desire to participate in this unique and life-changing study abroad experience. In preparation for your arrival, please take time to review all information on this page and complete all required documents on time. In the coming weeks, the co-directors of the Casa program will be in touch with you via email to introduce the rest of the participants and provide additional instructions. We look forward to welcoming you to the Casa. In the meantime, please take time to review and follow through on the following information:
Now that you have received your acceptance e-mail from Santa Clara University, it is your responsibility to complete the following required forms and send them to Santa Clara University (see address below) by the deadline indicated below.
- CONFIRMATION / DEPOSIT FORM: To confirm and secure your spot on the roster, we need you to complete this form and send to SCU Casa de la Solidaridad Coordinator, Study Abroad, Santa Clara University, 500 El Camino Real, Santa Clara, CA 95053 with a deposit of $500 (checks payable to Santa Clara University) no later than the following deadlines::
- Fall Students: March 31st
- Spring Students: November 6th
- Summer Students: 3 days after the date on acceptance letter.
The $500 deposit will be credited to your tuition & fees on your eCampus account. Check with your home university's study abroad office if the $500 deposit is covered in their contract with Santa Clara. (Santa Clara students do NOT need to submit the $500 deposit).
- SAFETY COVENANT FORM: This Safety Covenant covers behavioral and safety standards of the Casa de la Solidaridad. Please read and understand this document carefully before signing it and returning to Study Abroad Office at the same address above by the same confirmation / deposit deadlines above. Download Form!
- MEDICAL FORMS: This two-part Medical Form needs to be completed by you and your personal physician or at your home university's health center. Make a copy of the completed and signed documents and bring a copy of it to El Salvador. Send the original to Study Abroad Office at Santa Clara University at the same address above no later than the following deadlines.
- Fall Students - March, 31st, 2014
Please contact Study Abroad Office (email@example.com)) if you are unable to meet any of the deadlines. Download Forms!
Pre-Departure Preparation & Notices
- eCAMPUS ACCOUNT: Please be aware that Santa Clara University does NOT issue paper invoices to students. All students including participants in the Casa de la Solidaridad program are billed online via their ECampus account. Once we have received your confirmation / deposit form, then we will send your application materials to Melinda Kong at the Registrar's Office who will officially enroll you into Santa Clara University for the term. Soon after, you will receive an email from firstname.lastname@example.org with your ecampus account login information. Please check your spam/quarantine files in case it was misdirected there. If you have not received it, then email the University Melinda Kong (email@example.com) who can help you. It is very important that you have access to your eCampus account as your invoice and grades will be posted there. It is also there that you will request your official Casa transcript at the end of the program.
- Instructions for Accessing or Resetting ecampus account
- Ecampus Login
- Instructions on requesting a Casa transcript
- BILLING & PAYMENT: All students will be billed via eCampus except for students from institutions that have set up a consortium / direct billing contracts with Santa Clara University. Check with the study abroad office at your home institution if they have a direct billing contract with Santa Clara. Students from schools with direct billing contract with Santa Clara University will be billed via their study abroad office or the appropriate office on their home university. Please be aware that your home university may charge you a different amount based on their stated policy/cost schedule. Regardless of billing method all payments need to be received by the following due dates:
- Fall Payment Due: August 21st
- Spring Payment Due: December 21st
A $75 late payment fee will be automatically assessed every month for unpaid balance. Students will have the capability of downloading a hard copy of their statement or forwarding it electronically to any third party of choice for remittance. All others will be fully responsible for all payments via eCampus. For more information, please visit the Bursar’s website: www.scu.edu/bursar
- TRAVEL ARRANGEMENTS: Students are responsible for their own travel arrangements. Please plan on arriving at and departing from the El Salvador International Airport on the program dates listed below. When you have finalized your travel plans, be sure to e-mail your arrival information (airline, flight number, arrival time) to Kevin Yonkers-Talz (firstname.lastname@example.org) or Trena Yonkers-Talz (email@example.com). Casa staff members will meet you outside baggage claim in El Salvador. Trena or Kevin will be in touch with you in the coming weeks for other important information. Notice: You do NOT need a student or travel visa prior to arriving in El Salvador.
- Arrival: June15
- Departure: July 13
- Arrival: August 13
- Departure: December 10
- PRE-DEPARTURE HANDBOOK: We look forward to working with you in the following months to prepare you for your time in El Salvador. You can download the Pre-Departure Handbook below. The pre-departure handbook covers information about El Salvador as a country, health and safety considerations, community guidelines, suggested reading preparation list, etc. Please plan to spend some time preparing for your semester with the Casa by going through these materials. Download Now (updated Handbook 2014)
- HEALTH & SAFETY ABROAD: It is very important that you review the U.S. State Department's website for all required and recommended information for Americans traveling to El Salvador. (www.travel.state.gov).
- ACE TRAVEL INSURANCE: All accepted students in the Casa de la Solidaridad program are automatically covered under Santa Clara's supplemental travel insurance policy through ACE with no additional fee. Please review the ACE International Travel ID card below which describes the coverage. The section below the dotted line may be placed in a wallet or kept on your person at all times. Please discard any documents referring to the CISI program. Download the ACE International Travel Card (PDF)
Withdrawal / Refund Policy
Students who withdraw from the Casa program after submitting their Confirmation Form will forfeit their $500 deposit and will be charged any unrecoverable expenses. Students who withdraw may not defer their application to a subsequent term, but they may reapply. Students are strongly encouraged to discuss their intent to withdraw with a staff member in Study Abroad Office at Santa Clara University and their home university to be certain they fully comprehend the academic and financial implications prior to making their decision. Students who are involuntarily withdrawn or dismissed from a program are responsible for all program costs and may receive no credit.
To withdraw, students must email firstname.lastname@example.org and Kevin or Trena Yonkers-Talz with the subject line: “Withdrawal: Term Year – Full Name.” The withdrawal statement must include: 1) the reason for withdrawal, 2) date of withdrawal. Study Abroad Office will work with the program provider to determine the implications for grades, credits and finances. Study Abroad Office will notify the Registrar’s Office, Bursar’s Office and Financial Aid Office that the student has been withdrawn within three business days.
- REQUESTING YOUR CASA TRANSCRIPT: Approximately 2-3 weeks after your final examination, your professors will forward all grades to the Study Abroad Office at Santa Clara University to be posted to your ecampus account for your viewing pleasure on your ecampus account. Once all your grades are posted, you can request your official transcript to be sent to your home institution and/or yourself free of charge using one of the ways found on the Registrar's website.
Who to Contact:
Again, congratulations and welcome to the Casa de la Solidaridad!
- For eCampus Account: Melinda Kong (email@example.com)
- Forms & Application Procedures: Study Abroad Office (Studyabroad@scu.edu)
- Billing & Payment: Study Abroad Office (Studyabroad@scu.edu)
- Arrival / Departure & Program Questions: Trena Yonkers-Talz (firstname.lastname@example.org) & Kevin Yonkers-Talz (email@example.com)