Santa Clara University

Campus Ministry homepage

Undergraduate Opportunities

 
 

General Expectations:

  • Be available to work 5-10 hours a week, including some weekends and/or weeknights. (Work hours will vary according to position and time of year.)
  • Be open to sharing your faith and life stories with other students and staff.
  • Be open and willing to meet with students to discuss their questions/interests in regards to SCU Campus Ministry offerings and implement changes as necessary.
  • Stay in communication with fellow interns and campus ministers.
  • Be in continual formation, whether through conversation, reflection, action, prayer, or some other means, and meet regularly with fellow interns for communal formation.
  • Attend the Campus Ministry Intern Retreat, Saturday, May 17, 2014.
  • Attend the Campus Ministry fall orientation on September 18-19, 2014.
 
 

Christian Diversity

  • Meet regularly with the campus minister responsible for religious diversity
  • Assist with brainstorming, planning and implementing Christian Diversity programs and activities, such as:
    • Bible study and/or another small group
    • fellowship and reflection opportunities for Christians of various traditions
    • leadership in coordinating service projects in the campus and local community
    • Protestant worship services, held throughout the year at various times, including Ash Wednesday 
    • events for the Week of Prayer for Christian Unity (January 19-25, 2015)
    • opportunities for dialogue and learning about different Christian traditions
  • Foster and strengthen partnership between Campus Ministry and other Christian clubs and groups on campus, including Christian Life Community, Core Christian Fellowship, Orthodox Christian Fellowship, College Life, and Wonderfully Made
  • Publicize and promote events through Facebook, announcements, fliers, brochures, posters, tabling, etc.
  • Participate in the SCU Interfaith Council as a student representative of Christian Diversity, and work with the campus minister to ensure participation of diverse Christian traditions

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Christian Life Community (CLC: 2 separate internships)

  • CLC President
    • Be available to work 3-5 hours a week, including some weekends and/or weeknights (work hours will vary according to time of year)
    • Attend to duties as a President of the CLC Club: keep up with registration, attend club meetings, ask for money, reach out to other clubs, etc. 
    • Work closely with the Vice President: to support and empower your Executive Council (ExCo) team. For example: birthdays, prayer partners, quarterly reflections and outings
    • Meet weekly with the Director of CLC: to check in and plan for the ExCo weekly meetings 
    • Plan and facilitate ExCo weekly meetings
    • Special projects: coordinate Club Fair, CLC info nights, etc. 
  • CLC Vice President 
    • Be available to work 3-5 hours a week, including some weekends and/or weeknights (work hours will vary according to time of year) 
    • Attend to duties as a Vice President of the CLC Club
    • Work closely with the President: to support and empower your Executive Council (ExCo) team. For example: birthdays, prayer partners, quarterly reflections and outings 
    • Meet weekly with the Director of CLC: to check in and plan for the ExCo weekly meetings 
    • Treasurer: take care of the CLC budget and do fundraising for charity and CLC 
    • Secretary: take notes and keep all records of CLC, reserve spaces for CLC events or meetings. 
    • Special projects: coordinate CLC Initiation, CLC senior appreciation, etc.
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Eucharistic Ministry

  • Days/time needed will include weekly liturgy planning meeting/Breaking Open the Word, office hours/scheduling time, Sunday 6 & 9 pm liturgies and EM preparation time, and other days/time as needed.
  • Meet regularly with mentor to plan responsibilities and assess.
  • Follow up with students interested in serving as Eucharistic ministers.
  • Recruit, schedule and maintain communication with EMs.
  • Schedule EM volunteers, complete scheduling within first week (or two) of each quarter.
  • Consult with supervisor on EM needs for liturgies.
  • Submit any announcements for Sunday liturgies by the preceding Wednesday morning.
  • Compile and regularly update EM Roster.
  • Send e-mail reminders to volunteers 2 days before they are scheduled.

Before liturgy

  • Arrive at Mission Church 35+ minutes before the liturgy for EM preparation time.
  • Facilitate preparation time/sign-ins.
  • Recruit substitutes as needed (THIS SHOULD BE AVOIDED WHENEVER POSSIBLE).
  • Walk EMs through ritual movement (i.e. gathering behind the altar table after Peace, receiving the sacred elements/bread and wine, distributing the Blessed Sacrament, returning vessels to side altar, going to the Sacristy to reverently consume remaining bread and wine).

During liturgy

  • Provide a graceful, hospitable presence in sharing the body and blood of Christ and offering blessings.
  • Station yourself at St. Joseph side altar and observe the flow of Communion Rite, refill bread and wine as needed, oversee post-communion clean-up.

After liturgy

  • Attend Hospitality/Social following the 9pm liturgy.

Additional Responsibilities

  • Assist the Director of Liturgy and Music in planning and presenting formation and training sessions for Eucharistic Ministers.
  • Plan and schedule prayer and social events for the Eucharistic ministers.

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Hospitality Ministry

  • Recruit and maintain communication with Hospitality Ministers
  • Follow up with students who express interest in participating in Hospitality ministry
  • Recruit and schedule Hospitality Ministers
  • Submit any announcements for Sunday liturgies to Communications Intern by the previous Wednesday morning
  • Consult with supervisor on hospitality needs for liturgies
  • Complete schedule of Hospitality Ministers within the first two weeks of the quarter and distribute to Hospitality Ministers
  • Send email reminders to Hospitality Ministers 2 days before they are scheduled to serve
  • Oversee hospitality needs at scheduled liturgies

Before liturgy

  • Arrive at Mission Church 60 minutes prior to every liturgy
  • Position collection baskets under chairs (large basket goes under table with bread and wine)
  • Ask members of congregation to assist with the collection if there are not enough hospitality ministers
  • Assign/explain duties to Hospitality Ministers
  • Invite and instruct Hospitality Ministers for the procession of gifts (talk and walk thru):  1 for bread, 1 for wine, 1 for collection
  • Remove saran wrap from bread bowl and wine pitcher
  • Be aware when music inserts are required in addition to the song books
  • Remove ropes only once opening song has started
  • Close main doors of church during the opening song
  • If the church feels hot/stuffy, open side doors for ventilation

During liturgy

  • During the collection (after the prayers of the faithful), ensure that all collection baskets are circulated
  • Gather the money from all the baskets into the large basket
  • Cue the 3 Hospitality Ministers to process with the gifts

After the liturgy

  • Take the large collection basket back into the sacristy
  • Pass out announcement sheets as people leave
  • Sort out the song books, collect any left behind in the chairs and remove any inserts from the books
  • Attend Hospitality Social following the 9 pm Liturgy

Additional responsibilities

  • Refresh names on the eight white crosses in front of the Mission Church on a quarterly basis

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Liturgical Coordination Ministry

  • Days/time needed will include Weekly Liturgy Planning Meeting/Breaking Open the Word, Office Hours/Liturgical Organizing, Sunday 6 & 9pm Liturgies and Regular 1on1’s with supervisor, and other days/time as needed
  • Serve as resource and support for Liturgy Interns and Liturgical Ministers.
  • Assist Director of Liturgy and Music in Acolyte formation.
  • Participate in the rotation of Prayer Writers for the Prayer of the Faithful as needed.
  • Prepare Programs for Special Liturgies.
  • Serve as MC when requested for Special Liturgies: Welcome Weekend, Mass of the Holy Spirit, Golden Circle, Family Weekend, Triduum and Commencement.
  • Maintain regular coordination with Director of Liturgy and Music and Liturgy Interns.

 Before liturgy

  • Arrive at Mission Church 45+ minutes before the Liturgy for Preparation and/or Rehearsal.
  • Touch base with each Liturgy Intern and provide support as needed.

During liturgy

  • Provide a graceful, hospitable presence in leading the Congregation in prayer and song.
  • Serve as a minister to the ministers.

After the liturgy

  • Assist Liturgy Interns in post-liturgy organization (Books, hand-outs, etc.)
  • Encourage participation in Hospitality/Social following 9 PM Liturgy.

 Additional Responsibilities

  • Assist Director in planning and presenting Liturgical Formation gathering.
  • Work with Director and Interns to plan and schedule prayer and social events for the Liturgical Ministers.

Misa en Español

  • Intern will be rooted in the Roman Catholic tradition and demonstrate respect for other faith traditions.
  • Be bi-lingual (Spanish and English), with the ability to read, write and speak in Spanish.
  • Demonstrate familiarity with the Roman Catholic mass
  • Expect to work 5-10 hours a month for this internship; this may vary according to time of year.
  • Meet regularly with supervisor for planning and assessment of programs.
  • Coordinate the monthly Misas en Español
    • Oversee publicity efforts
    • Recruit and prepare student volunteers (lectors, communion ministers, music)
    • Prepare worship aid for each Misa
    • Serve as MC for Misas
    • Assist with set-up and clean-up for each Misa
    • Help connect Misa attendees with other resources for their spiritual growth.
    • Facilitate assessment of program.
  • Provide support for Guadalupe Celebration
    • Assist with hospitality and clean-up on day of event (Sunday before final exams).
  • Help lead singing for Las Posadas event at the end of the fall quarter. 

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Music Ministry Accompanist

  • Days/time needed will include weekly liturgy and music planning meeting/Breaking Open the Word, Wednesday evening rehearsals, office hours/Music organizing, Sunday 6 & 9 pm Liturgies and rehearsals, and other days/time as needed.
  • Recruit and maintain communication with choir members.
  • Follow-up on Campus Ministry "data forms" and contact students who check "music."
  • Prepare binders and choir copies for Wednesday rehearsals and Sunday.
  • Submit any announcements for Sunday liturgies by the previous Wednesday morning.
  • Compile and regularly update music ministry roster.
  • Keep ongoing record of music selected for liturgies.
  • Maintain regular communication with choir members.

Before liturgy

  • Arrive at Mission Church 100+ minutes before the liturgy for rehearsal
  • Prepare music for distribution to choir
  • Be aware when music inserts are required in addition to the song books
  • Assist Director in rehearsal as needed
  • Sing/accompany as needed and desired

During liturgy

  • Provide a graceful, hospitable presence in leading the congregation in prayer and song
  • Announce music selections in the same hospitable manner as demonstrated by Director

After the liturgy

  • Instruct choir to return music in an orderly fashion to your liking
  • Return music and binders to the intern office in Campus Ministry

Additional Responsibilities:

  • Assist Director in planning and presenting workshops for cantors and other music ministers
  • Plan and schedule social events for the music ministers

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Proclamation of the Word Ministry

  • Days/time needed will include Weekly Liturgy and Music Planning Meeting/Breaking Open the Word, Office Hours, Sunday 6 & 9 pm Liturgies and Lector preparation session, and other days/time as needed
  • Recruit, schedule and maintain communication with Lectors.
  • Contact students who have expressed an interest in lectoring.
  • Prepare Readings for Liturgy Planning Meeting/Breaking Open the Word and for Sunday Liturgies.
  • Send out readings to Presiders and Lectors 2 WEEKS in advance.
  • Submit any announcements for Sunday liturgies to Peggy by the previous Wednesday morning.
  • Compile and regularly update Proclamation Ministers/Lectors Roster.

Before liturgy

  • Arrive at Mission Church 45+ minutes before the Liturgy for Proclamation Ministers' Preparation Session.
  • Facilitate Preparation Session, offering feedback and constructive criticism/suggestions.
  • Walk Ministers through ritual movement( ie: Procession, Bowing, ascending the Ambo, Vocal Projection/Use of Microphone, Candle Lighting, Prayers of the Faithful).

During liturgy

  • Provide a graceful, hospitable presence in leading the Congregation in Word and Prayer.

After the liturgy

  • Join Recessional Procession.
  • Attend Hospitality/Social following the 9pm Liturgy.

Additional Responsibilities

  • Assist the Director of Liturgy and Music in planning and presenting Formation and Training Sessions for Proclamation Ministers.
  • Plan and schedule social events for the Proclamation Ministers

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Retreat Ministry

  • Meet twice weekly with the Director of Retreats, once for business, once for formation.
  • Assist in the publicity, marketing, and promotion of all retreats and days of reflection, including:
    • SEARCH Retreats
    • Silent/Ignatian Retreats
    • DISCOVER Retreat
    • as well as other days of reflection and programs which may arise throughout the year.
  • Help with office jobs and any necessary work related to, but not limited to retreats, special events, etc.
  • Coordinate the registration process and communication with retreat participants.
  • Participate in the 5-day Ignatian Retreat in anticipation of facilitating the Spring Quarter Silent Retreat.
  • Help review retreat evaluations and assess retreat programs in conversation with the campus minister(s) and/or retreat leaders.
  • Maintain organization of all retreat supplies, pack supplies for each retreat, and help re-organize closet and intern office weekly.
  • Support other campus ministry programs and collaborate as necessary to assist days of reflection and retreats others are leading.

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Sacramental Formation

  • Intern will be a fully initiated Roman Catholic and demonstrate respect for other faith traditions.
  • Meet weekly with supervisor
  • The usual time commitment for this internship is 3-5 hours a week; more hours are anticipated for Lent and Easter.
Rite of Christian Initiation of Adults (RCIA)
  • If Intern is unfamiliar with the Rite of Christian Initiation of Adults (RCIA) process, s/he will commit to learning about the process through reading, webinars, classes and conversations with supervisor.
  • Plan and help facilitate weekly RCIA group sessions (Wednesday evenings)
  • Participate in weekly "Breaking Open of the Word" (BOW) with other liturgy interns.
  • Prepare for and lead the Dismissal rite for Catechumens (usually 9 PM liturgies)
  • Meet with students in the RCIA process, as needed, on an individual basis.
  • Assist with rites (dates/times will vary).
  • Must be available for Lenten and Triduum liturgies in 2015
  • Recruit and train other students to lead dismissal rite.
  • Help with formation of sponsors and neophytes (recently initiated students).
Sacrament of Confirmation (may or may not be offered in 2014-2015)
  • Provide administrative support throughout the year, especially spring quarter.
  • Assist with the planning and facilitation of catechetical sessions (spring quarter).


**Adaptations to this job description may be made with mutual agreement during the course of the academic year based on gifts and interests of interns and the needs of the Campus Ministry.

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Open weekdays from 9 a.m. until 5:00 p.m.
Benson Center 105, 500 El Camino Real, Santa Clara, CA 95053
(408) 554-4372 (main line)
(408) 554-4373 (fax)