Santa Clara University

About CSL - Club and CSO Rights and Responsibilities

Center for Student Leadership
The following are guidelines for the registration of student organizations:
  1. With the exception of chartered student organizations (i.e., Associated Students of Santa Clara University (ASSCU), Santa Clara Community Action Program (SCCAP), Activities Programming Board, Multicultural Center, student media) Santa Clara University delegates responsibility for the registration of student organizations as follows: All undergraduate student organizations seeking eligibility for University benefits are required to be registered by the ASSCU Senate. Visit the ASSCU Club Registration Web site (www.scu.edu/clubs) for specific registration information.
  2. Graduate school student organizations seeking eligibility for University benefits are required to be registered by their school’s student government.  Registration can also be withdrawn by the action of the appropriate student government. See appropriate graduate student organization bylaws for registration procedures.
  3. The criteria for becoming a chartered student organization are available in the Center for Student Leadership.
  4. Registration and eligibility for University benefits shall be neither withheld nor denied on the basis of race, color, religion, gender, sexual orientation, disability, national and/or ethnic origin, age, or any other consideration made unlawful by federal, state, or local laws.
  5. The University administration reserves the right to review such decisions, offer guidance on them, and even intervene when necessary if the educational values and mission of the University appear to be undermined.  Since Santa Clara seeks to encourage the exercise of responsible freedom, however, student representatives should be allowed the greatest possible discretion in making these judgments.
  6.  Disputes, challenges, and exceptions to the above registration policies will be negotiated between the Vice Provost for Student Life or designee and the appropriate student government representative(s). In cases where resolution cannot be negotiated, the Vice Provost for Student Life, in consultation with the President and the University Policy Committee for Student Affairs, will review the points of difference and make the final decision.
  7. Registration of student organizations in no way implies that the University endorses positions or points of view espoused privately or publicly by the organization and the student organization should represent itself in ways that make this point clear.
  8. All student organizations seeking registration shall at the time they apply to be registered meet the following criteria and agree to the following rights and responsibilities:

Rights

  1. Use of the University name in association with the organization in the manner designated by the institution.
  2. Use of University facilities, at no charge or at reduced charge.
  3. Ability to solicit membership on campus.
  4. The opportunity to sponsor events, programs, fundraising, and guest speakers in accordance with the University Speakers Policy.
  5. Permission to sell tickets at the Benson Memorial Center Information Desk.
  6. Eligibility right to request student activity funding from appropriate sources.
  7. Access to campus services, leadership programs, the expertise of a faculty or staff advisor, representation by the respective student government, and the advice and counsel from the appropriate administrative office.
  8. Use of campus bulletin boards and other designated posting areas, and other communication resources on campus.

 

Responsibilities

  1. The student organization shall be reviewed for compliance of their activities with their constitution, shall have a constitution that states the purpose and goals of the organization and how they are consistent and compatible with the mission and goals of the institution and its Catholic, Jesuit character. Any changes in a student organization’s constitution related to the purpose of the organization will require review of the organization’s registration status.
  2. The constitution and other registration materials should include a statement with respect to the organization’s affiliation, if any, with off campus organizations.
  3. The student organization should agree to institutional policies and procedures appropriate to the organization’s activities and conduct both on and off campus.
  4. The student organization should agree that the exercise of freedom of expression will be peaceful and nondisruptive, with appropriate consideration of and respect for differing points of view.
  5. The student organization should seek the advice and counsel of its advisor.

Clarification and interpretation of the above guidelines will be provided as needed by the Vice Provost for Student Life or designee.

Additional CSO Rights

Additional Club Rights
  1. Use of designated organization mailbox.
  2. Compensation for leaders.
  1. Use of designated organization mailbox.

Additional CSO Responsibilities

Additional Club Responsibilities
  1. Maintain on file all chartering documents including a constitution, bylaws, rosters, and operating manual.
  2. Ensure that activities and programming are consistent with the organization charter and adhere to University policies and local, state, and federal laws, including Title IX, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act.
  3. All leaders and officers must meet the Eligibility Policy for Participation in Student Activities as stated in the Community Handbook.
  4. All leaders must attend and participate in the Fall Retreat organized by the Center for Student Leadership.
  5. Undergo charter review as established by the University.
  6. Submit an annual operating budget to the Student Activity Fee Committee.
  1. Maintain with ASSCU and the Center for Student Leadership a constitution and bylaws and current roster of members and officers.
  2. Ensure that activities and programming are consistent with the Club constitution and bylaws and adhere to University policies and local, state, and federal laws including Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and NCAA bylaws.
  3. All officers must meet the Eligibility Policy for Participation in Student Activities as stated in the Community Handbook.
  4. Attend all mandatory meetings, including the Fall Club registration program.
  5. Register annually with ASSCU Student Senate and maintain regular communication with the assigned SAC liaison(s).
  6. Operate on a non-profit basis.
  7. Maintain membership of 15 enrolled SCU students, with a majority of undergraduates. All officers must be undergraduate students.
  8. Not duplicate any existing organization's purpose and have a purpose consistent with the mission of Santa Clara University.
  9. Commitment from faculty/staff member to be advisor.

10.  Sponsors two activities per quarter that are open to the entire student body.

 

 

 
Established 1851