Registration Requirements:
STEP ONE: Complete the Online Registration - Follow the instructions in this link. Please note that you may NOT stop the online registration process and save. It must be completed at the same time. It is advised that you print out the Registration Worksheet, complete it using pen and paper, and use it as a guide to complete the online registration form. You do not need to turn in your working copy of the Registration Worksheet.
STEP TWO: Turn in the Following - Each club must submit the following electronically on OrgSync by the registration deadline:
Officer Agreement - All officers of the organization must complete an Officer Agreement Form.
Faculty/Staff Advisor - Each club needs a faculty/staff advisor in order to be registered. This faculty/staff person needs to review and electronically sign the Faculty/Staff Advisor Agreement Form.
Constitution & By-laws - Each club must upload a Constitution and By-laws to the OrgSync organization registration page. Constitution and By-laws should include the club's mission, purpose, organization, structure, and any other relevant information. This document is critical in the Senate's review and consideration of your registration. A sample Constitution is provided for your review.
A Note About Membership - Each club needs to identify a primary contact for the organization throughout the academic year. This person must be an officer of the organization and must be willing to be the primary contact for the organization. His or her name and email address will be used and published as the primary contact. Each club is also required to maintain a minimum of 15 active, self-selected members, including officers. All officers must meet the Eligibility Policy for Participation in Student Activities as stated in the Student Handbook.
STEP THREE: Take the Club Quiz - The purpose of this quiz is to cover six aspects of Registered Student Organizations and provide you the resources you need to find this information. The topics covered will be:
- Associated Student Government of Santa Clara University, the ASGSCU Senate and Student Affairs Committee, and the Center for Student Leadership
- The Club Registration Process
- Event Planning
- Budget
- Food Service
- Risk Management
To pass this quiz you must score 80% or better (24 out of 30 correct). The results of your quiz go directly to your club registration file. There is no need for you to turn in your quiz results. Two members of your organization are required to take and pass the quiz. If you do not pass, you will be given the opportunity to re-take the quiz. Each question is accompanied by a link, which will assist you in completing the quiz. A broken link, however, is not an excuse for not knowing the answer.
After completing the online registration and once all documents have been submitted, the SAC will review them, and a recommendation for registration will be presented to the Student Senate.
For information about registration due dates and timelines, please consult the Club Registration Timeline and Funding Rubric. Missed the Deadline? You can still file an Intent to Register and receive limited access to club privileges for the current quarter. Then complete the registration process to become fully registered for the next quarter.
Questions?
Questions about the process should be directed to the Chair of the SAC the CSL Club Advisor. All offices are located in Benson Center, Room One.
