Registration Process
To register a new RSO, complete the following steps by the deadline listed in the "Registration Deadlines" section below.
Register for an Individual OrgSync Account
In order to register your student organization, you need to have an individual OrgSync account first. If you have an account already, then proceed to the next step. However, if you do not have an account yet, create your account now.
Intent to Register Form
The Intent to Register Form allows pending RSOs to receive temporary and limited access to privileges in order to have resources to recruit members and raise awareness. These privileges include the ability to:
- Post flyers around campus.
- Reserve a room at the Benson Center to host an information session.
- Reserve tables at the Benson Center for 4 days (does not need to be consecutive).
Note #1: It is important to note that pending RSOs that have had their Intent to Register Forms approved by the Center for Student Leadership (CSL) are still not permitted to host events until their student organizations have been approved by the Associated Student Government (ASG).
Note #2: If you missed the registration deadline, then you may still submit the Intent to Register Form to receive temporary and limited access to privileges as described above until the next deadline.
Create Your Student Organization's OrgSync Profile
Follow these steps to create an OrgSync profile for your pending RSO:
- Log into your OrgSync account.
- Put your cursor/mouse over "Organizations" (top menu).
- Click on "Add Organization" from the drop-down menu.
- Click on the green "Register New Organization" button on the top right.
- Click on "Center for Student Leadership" then click on "Submit Query" when you see the prompt "Where do you want to create this organization?"
- Follow the steps to complete the information on each of the 8 pages of the registration process. Here are a few steps described in detail:
Upload a Constitution/Bylaws: On the 2nd page of your student organization's OrgSync profile, you will need to review (and revise if necessary) the constitution or bylaws that should already be uploaded. Click and download the uploaded constitution, review and revise it, and re-upload it.
>>> Constitution Template
NEW REQUIREMENT: All constitutions must contain the following information:
- Definition of what a quorum is to meet and vote (if not listed, the default will be whatever is defined in the ASG bylaws)
- Definition of what constitutes a voting majority (if not listed, the default will be whatever is defined in the ASG bylaws)
- Definition of who is considered a member
- Description of leadership positions (i.e. titles and duties)
- Description of the process to elect or select new officers
- Description of the process to remove an officer from leadership
- Description of the process to appeal the decision to remove an officer from leadership
- Description of the process to amend and ratify the constitution
- Description of the process to inform ASG of ratifications
Officer Agreement Forms: All club officers are required to complete and submit an Officer Agreement Form. Click on this website link for the Officer Agreement Form and share with all club officers.
Advisor Agreement Form: Your faculty/staff advisor is required to complete and submit an Advisor Agreement Form. Click on this website link for the Advisor Agreement Form and share with your advisor.
Submit a Leadership Roster (via email, not OrgSync)
There is only one renewal requirement that is not online via OrgSync. Each student organization must fill out and submit the RSO Leadership Roster Spreadsheet and email to Tedd Vanadilok by the deadline.
