Renewal Process
To renew an RSO, complete the following steps by the deadline stated in the "Annual Renewal" section above.
Register for an Individual OrgSync Account
In order to renew your student organization, you need to have an individual OrgSync account first. If you have an account already, then proceed to the next step. However, if you do not have an account yet, create your account now.
Become an Administrator for Your Student Organization's OrgSync Profile
In order to update your student organization's OrgSync profile, you must be an administrator for this profile. To become an administrator, contact one of the current administrators or contact Tedd Vanadilok.
Update Your Student Organization's OrgSync Profile
Follow these steps to update your student organization's OrgSync profile:
- Log into your OrgSync account.
- Put your cursor/mouse over "Organizations" (top menu) and find your organization from the drop-down menu.
- Click on your organization.
- Click on "Settings" at the bottom of the left menu.
- Click on "Profile" (under the header "Organization Settings").
- Update information on each page as needed (8 pages total). Here are a few steps described in detail:
Upload a Constitution/Bylaws: On the 2nd page of your student organization's OrgSync profile, you will need to review (and revise if necessary) the constitution or bylaws that should already be uploaded. Click and download the uploaded constitution, review and revise it, and re-upload it.
>>> Constitution Template
NEW REQUIREMENT: All constitutions must contain the following information:
- Definition of what a quorum is to meet and vote (if not listed, the default will be whatever is defined in the ASG bylaws)
- Definition of what constitutes a voting majority (if not listed, the default will be whatever is defined in the ASG bylaws)
- Definition of who is considered a member
- Description of leadership positions (i.e. titles and duties)
- Description of the process to elect or select new officers
- Description of the process to remove an officer from leadership
- Description of the process to appeal the decision to remove an officer from leadership
- Description of the process to amend and ratify the constitution
- Description of the process to inform ASG of ratifications
Officer Agreement Forms: All club officers are required to complete and submit an Officer Agreement Form. Click on this website link for the Officer Agreement Form and share with all club officers.
Advisor Agreement Form: Your faculty/staff advisor is required to complete and submit an Advisor Agreement Form. Click on this website link for the Advisor Agreement Form and share with your advisor.
Submit a Leadership Roster (via email, not OrgSync)
There is only one renewal requirement that is not online via OrgSync. Each student organization must fill out and submit the RSO Leadership Roster Spreadsheet and email to Tedd Vanadilok by the deadline.
