Tuition and Fees
The SCU Bursar‘s Office is responsible for the billing and collection of tuition, fees, campus housing, and other university related charges. They are here to provide you with the best possible service and information related to your student account. 
For billing dates, payment deadlines, payment options, and other important student services, please contact Bursar's Office, by phone 408-554-4412.
Tuition Assessment and Billing Process
Students are billed according to their actual enrollment at the time the billing cycle is processed. Any additional enrollment and/or dropped courses will reflect on the next monthly billing statement. All tuition and fees are due when billed. The University does not allow deferment of payment for any reason and does not support third party contracts from a student’s employer.
Students will receive a monthly notification informing them that their billing statement has been processed and available to view online via eCampus. Notification of billings will be sent to the student’s assigned SCU campus email address only and to any authorized payer* the student officially authorizes. Students will have the ability to download a printable copy of their statement or forward it electronically to any third party they authorize for remittance. All charges to the student’s account (tuition, fees, housing, health insurance, Access charges, course fees, etc.) will be billed and available to view online. Billing statements will be processed the first business day of each month and due on the 21st of every month for any balance owed. Billing and payment information will be stored and available to view by students and their authorized payers for 18 months.
*Authorized Payer - is any third party the student authorizes to view the bill, and make payment, online on behalf of the student. Authorization can only be provided by the student and authorized payers will not have access to any other student account information via this site. Please remember, it is still the student’s responsibility to make sure payment is received by the deadline, not the authorized payer. Instructions on how to set up an authorized payer is located on the Bursar website www.scu.edu/bursar and on the eCampus homepage.
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Viewing your Statement
From the eCampus homepage - click on Bursar Office then View Bill & Make Payment. This will take you to the QuikPay/infiNet site. From the “Message Board” page click on View Accounts. This will show your most recent statement. To view prior statements, go to the “Account Actions” box and select “Statement History.” Students who register or change enrollment after the initial billing date will not receive a revised billing statement until the next billing run. If sending payment by mail, make sure to include the remittance portion of your bill to alleviate posting errors. Simply click on the PDF file icon to reveal a full downloadable copy of your statement and the remittance address.
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Viewing current account activity (that may not yet be billed)
There is a simple way to review all charges/credits posted to your account via eCampus. From the My Menu option on the left, click on “Bursar Office” then “Account Summary” and finally click “SCU Account Detail” (the large yellow button on the top right of your screen). This will show your entire account history, by transaction date, from date of inception at SCU. A very useful screen!
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Payment Methods
Electronic Payments (e-checks and credit cards)
You have two options when paying online via eCampus:
You may pay with an electronic check, free of charge, or pay by credit card via a third party vendor*. Mastercard, Discover and AMEX are accepted, however, a 2.75 percent non-refundable service fee will be assessed per transaction.
*Please note that Santa Clara University does not accept credit card payments, thus can not make any adjustment to the service fee assessed. As a convenience, we have contracted with a third party vendor, infiNet Solutions, to accept credit card payments on your behalf and the fee is a part of the service they provide.
By Mail
When sending payment by mail, please make sure to include the remittance portion of your billing statement, located at the bottom of your bill. Simply click on the PDF icon at the top of your screen for a complete downloadable copy of your billing statement, including the remittance address. For student identification purposes and to ensure accurate posting of payment, the lockbox center will not process checks received without the remittance advice. These payments will be forwarded to the University causing delays in the application of payment and additional penalty fees may incur. Please make check and/or cashier’s check payable to Santa Clara University and send to:
Bursar Office
P.O. Box 60000 - File 72662
San Francisco, CA 94160-2662
The University lockbox is a payment processing center only. PLEASE DO NOT SEND MISCELLANEOUS CORRESPONDENCE TO THE LOCKBOX. Inquiries regarding your billing or related student accounting issues should be sent separately to the Bursar’s Office at the campus address.
Pay in Person
Payment by cash or check is accepted at the Bursar’s Office counter, located in the Walsh Administration Building, during normal office hours. Additionally, there are two computer kiosks available for students wishing to make an electronic payment and avoid waiting in lines. Office hours are: Monday, Wednesday, Friday: 8 a.m.-5 p.m.; Tuesday and Thursday: 10 a.m.-5 p.m. Please note: The Bursar’s Office is extremely busy on payment deadlines and during the first week of the term. To avoid lines and wait time, we recommend completing your financial obligations in advance of these busy time periods.
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Extended Payment Options
For students wishing to spread payments over a period of time, the University offers various monthly payment plans through TuitionPay (formerly AMS). There is a modest fixed fee to enroll in these plans, however no interest is charged during the payment term. For plan options and enrollment information, please visit the TuitionPay site at
http://www.tuitionpayenroll.com.
If you choose a monthly payment option, you will need to complete the online enrollment process and submit your first payment in order to validate your plan. The Bursar’s Office will be notified weekly (daily during peak periods), via an enrollment report, of the students that have enrolled in the plan and notate their accounts accordingly to prevent late fees from the University.
Please note: students will be charged late fees directly from TuitionPay if their monthly installments are late and/or default on their plan. Although TuitionPay participants will continue to receive monthly billing statements from SCU, students should pay their monthly installment directly to Tuition- Pay in accordance with their payment contract. Remember - any miscellaneous charges not included with your payment plan must be paid directly to the University when billed. More detailed information regarding payment options may also be found at: www.scu.edu/bursar/payment/payment_methods.
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Delinquent Payments
If payment is not received by its due date, a late payment fee will be assessed and a hold will be placed on the students account. The hold will prevent the release of transcripts and diplomas; prevent registration, and the ability to change enrollment, including dropping a course. Financial holds will not be removed until the balance is clear, a payment agreement established or the student has sufficient financial aid pending to clear the entire balance. Pending aid must be awarded and accepted by the student and shown on the student account as ‘anticipated aid.’
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Financial Responsibility
If a student is unable to attend a course(s) for which they are enrolled, they are responsible to drop said course(s) and/or complete the University’s formal withdrawal procedure by the published deadlines. Students that remain enrolled and do not attend class(s) are not relieved of their financial obligation and must pay all tuition and fees assessed in accordance with the University’s refund policy.
Accounts that remain unpaid may be placed with a collection agency or attorney in an effort to assist in recovering the debt owed to the University. These accounts may also be reported as delinquent to one or more of the major credit bureaus. Students will be responsible for all cost incurred by the University including, but not limited to, accrued interest, penalty fees, collection costs, court costs and/or attorney’s fees. All cost of collection incurred by the University must be paid in full prior to a student returning or re-enrolling at Santa Clara University. Students with prior collection accounts will be required to pre-pay all cost of tuition/fees, with guaranteed funds, prior to enrolling in any courses for their duration at the University.
Students who have unpaid accounts at the University or who defer payment without approval are subject to dismissal from the University. All unpaid balances will accrue 10 percent interest from the defaulted payment date in accordance with California State law.
Students assume responsibility for all costs incurred resulting from enrollment or other chargeable fees at the University and agree to abide by all University policies and procedures. Santa Clara University considers all student tuition, fee and loan accounts as legal and moral obligations of the student. The student is ultimately responsible for all charges even if they authorize someone else to make payment. The Bursar’s office will notify the student of outstanding balances through electronic billing statements, e-mail notices and miscellaneous correspondence sent by mail. However, it is the student’s responsibility to keep abreast of their student account balance and maintain current address records at their respective Graduate Program Office. Because the University is increasing its use of electronic means for communicating, students should frequently check their University assigned email for updated correspondence.
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Release of Information to Third Parties
The Family Education Rights and Privacy Act (FERPA) of 1974 protects the confidentiality of the students’ records. The University staff is committed to abiding by the guidelines of this Federal regulation. The University is authorized under provisions of FERPA to release “Directory Information,” upon request, unless a student explicitly asks the University not to do so. For more information on FERPA and the definition of “Directory Information,” please visit the University Web site at www.scu.edu/ferpa. No other student information, such as billing, student account information, financial aid, enrollment, grades, or other student record information may be released to a third party without written authorization from the student. Thirdparty restrictions include, but are not limited to, parents, spouses, sponsors and employers. Students may, at their discretion, grant the University permission to release their student records information to a third party by completing a Student Information Release form.
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