Santa Clara University

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Posting Within University Residential Facilities


General Guidelines
Paper Posting
Digital Posting
Digital Posting Templates

 

General Guidelines

  • Advertising events in residential facilities can assist student organizations and University departments maximize exposure by reaching students in the various communities. There are two options for publicizing events in residential facilities, digital flyers on display monitors in each lobby area and/or paper flyers to be posted in the various communities. While posting of such information can be valuable to organizations and departments, the Offices of Housing and Residence Life must also balance the need for equity in posting, as well as ensuring enough lead time for staff to post materials. It is for this reason the following guidelines have been provided.

  • All postings, digital and paper, must be submitted by the Monday prior to the week of the event by noon. This time ensures the maximum exposure for events and initiatives. Postings submitted after this time will not be approved or distributed.

  • Postings will only be approved for campus organizations, departments, or campus-sponsored events.

  • Postings may not include any mention, either implied or explicit, of alcohol or drugs and must be done in "good taste" (at the discretion of the Director of Residence Life). Posters that contain material that is deemed to be offensive (nudity, foul language, etc.) or degrading to others, either implicitly or explicitly, based on race, gender, religion, sexual orientation, ability, or social class will not be approved.

  • All postings must meet the University's requirements for content, including ADA compliance statement, Speakers Policy statement, and/or contact information when appropriate. (See "Content" on page 45 for exact guidelines.)

  • Hanging banners, posters, and stickers on the exterior of residence halls or apartments is prohibited.

  • Utilizing student mailboxes in residence halls and apartments for advertising is not permitted without the express consent of the Resident Director or Area Coordinator.

  • Failure to follow these guidelines may result in the loss of posting privileges in the residence halls and apartments and/or judicial action.

  • Exceptions may be made at the discretion of the Associate Director of Residence Life. 

 

Paper Postings

  • The offices of Housing and Residence Life will distribute paper postings for event series, reoccurring meetings and/or monthly event calendars only.

    One paper flyler must be delivered to Benson 212 for approval prior to copies being made. Once the flyer has been approved, copies can then be made by the department/organization and delivered to Benson 212 for distribution.

  • Paper postings must be no longer than 11 inches by 14 inches.

  • To ensure posters are placed on appropriate surfaces, all postings will be hung and removed by staff members of the Office of Housing and Residence Life. Students or departments may not gain access to residence halls in order to post or remove postings. Staff will attempt to post in the most visible locations, but specific posting locations cannot be guaranteed.

  • If you would like each Community Facilitator to receive a posting, please provide 71 copies to the Office of House and Residence Life. Copies will not be made by office staff.

  • If you would like postings for communal spaces (main lobbies, designated community bulletin boards, etc.) please provide 13 copies to the Office of Housing and Residence Life



Digital Postings

  • In an effort to be more sustainable, publicity for single events or to advertise fundraising efforts will be limited to digital postings. For digital flyer submission guidelines, refer to scu.edu/residencelife/posting

  • Digital flyers will be displayed for a maximum of two weeks at a time.

  • All digital flyers must be submitted through this page.



Digital Posting Templates

Below are templates for student organizations and departments to use as guidelines for creating posters for the residence hall monitors. These are just templates and can be changed as much or as little as one desires.  

Please keep these things in mind while creating digital posters for the residence halls:

  • Keep it brief! Slides only stay on the monitors for 7-10 seconds. 

  • Make sure to save the slide as a .ppt, .jpg, .gif, or .png NOT .pptx. 

  • Be sure to include the ADA compliance statement and/or Speakers Policy statement when necessary. 

  • Please include sponsoring organization and contact information.

 

 


 

Fall Template
(click here to download .ppt file)



 Fall Template

 


Lecture Template
(click here to download .ppt file)



 Lecture Template

 


Nature Template
(click here to download .ppt file)



 Nature Template

 


Party Template
(click here to download .ppt file)



 Party Template

 

 

Pizza Template
(click here to download .ppt file)


Pizza Template

 

 

Red & White Bronco Template
(click here to download .ppt file)


Red&White Template




Spring Template
(click here to download .ppt file)


Spring Template




Study Template
(click here to download .ppt file)


Study Template

 

 

Winter Template
(click here to download .ppt file)


Winter Template