Posting Within University Residential Facilities 2012-2013
Advertising events in residential facilities can assist student organizations and University departments maximize exposure by reaching students in the various communities. There are two options for publicizing events in residential facilities, digital flyers on display monitors in each lobby area and/or paper flyers to be posted in the various communities. While posting of such information can be valuable to organizations and departments, the Offices of Housing and Residence Life must also balance the need for equity in posting, as well as ensuring enough lead time for staff to post materials. It is for this reason the following guidelines have been provided.
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The Offices of Housing and Residence Life will distribute paper postings for event series, reoccurring meetings and/or monthly event calendars only. In an effort to be more sustainable, publicity for single events or to advertise fundraising efforts will be limited to digital postings. For digital flyer submission guidelines refer to scu.edu/residencelife/posting.
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All postings, electronic and paper, must be submitted by the Monday prior to the week of the event by noon. This time ensures the maximum exposure for events and initiatives. Postings submitted after this time will not be approved or distributed.
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To ensure posters are placed on appropriate surfaces, all postings will be hung and removed by staff members of the Offices of Housing and Residence Life. Students or departments may not gain access to residence halls in order to post or remove postings. Staff will attempt to post in the most visible locations, but specific posting locations cannot be guaranteed.
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Postings may not include any mention, either implied or explicit, of alcohol or drugs and must be done in “good taste” (at the discretion of the Director of Residence Life). Posters that contain material that is deemed to be offensive (nudity, foul language, etc.) or degrading to others, either implicitly or explicitly, based on race, gender, religion, sexual orientation, ability, or social class will not be approved.
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All postings submitted for approval must meet the University’s requirements for content, including the ADA compliance statement, Speakers Policy statement, and/or contact information when appropriate. (See “Content” on page 45 for exact guidelines.)
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If you would like postings for communal spaces (main lobbies, designated community bulletin boards, etc.), please provide 13 copies to the Offices of Housing and Residence Life.
