Getting Things Done at SCU
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| How do I reserve a room on campus? |
Go to the university homepage and log into AdAstra using your username and password. You can then view the scheduling calendar, check availability, and request to reserve campus space. For additional information, contact the Event Planning Office at (408) 554-6911.
| How early should I reserve a room? |
One year out is ideal.
| What are the hours of the Benson Center? |
The normal hours during the academic year are as follows:
Monday 7:00 A.M. - 1:00 A.M.
Tuesday 7:00 A.M. - 1:00 A.M.
Wednesday 7:00 A.M. - 2:00 A.M.
Thursday 7:00 A.M. - 1:00 A.M.
Friday 7:00 A.M. - 2:00 A.M.
Saturday 8:00 A.M. - 2:00 A.M.
Sunday 8:00 A.M. - 1:00 A.M.
There are special hours for summer and academic holidays.
| What rooms can I reserve through your office? |
The Event Planning Office is responsible for reserving most of the rooms in Benson Center, including two conference rooms, three parlors, the Williman Room, and the California Mission Room. Most of the classrooms we reserve include Arts & Sciences, Alumni Science, Daly Science, Kenna, Lucas and O'Connor. We also reserve most outdoor areas, such as the Mayer/O'Connor Lawn, the St. Ignatius Lawn, the Santa Clara Mall, the Alameda Mall, and most of the Mission Gardens.
| What about the setup of the room? Media? Food? |
After your reservation is confirmed, contact the Event Planning Office for set up details if your event is in Benson. If your event is in a separate location outside of Benson, contact Facilities at (408) 554-4742. For audiovisual equipment and media needs, contact Media Services at (408) 554-4520. Food and beverage must be ordered through Bon Appetit at (408) 551-1792.
| Can I reserve the Mission Gardens? |
The Event Planning Office is responsible for Mission Gardens ABCDFG. The Adobe Lodge is responsible for Mission Gardens E. Sections H and I are not reservable.
| Can I reserve online? |
Reservation requests are submitted through AdAstra, the online reservation system. Only current faculty and staff are given access, so students should work with their faculty/staff advisor when reserving a space on campus. To access the AdAstra website, please go to http://www.scu.edu and select SCU login in the upper right corner. Then select Astra Calendar and log in. If you need an Astra login, please contact Bryant Tran in the Office of the Registrar.
| What is the charge to reserve a room? |
If you are a current faculty or staff member or an on campus student organization reserving a space controlled by the Event Planning Office, there is no charge. We do not rent campus space to off-campus organizations, unless a current faculty or staff member within a university department chooses to sponsor them. By choosing to be an event sponsor, the university faculty or staff member acts as liason for all university entities working with the off-campus group. The sponsor takes responsibility for all event details and must be present for the entire duration of the event.
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