Santa Clara University

Policy 617 - Personal Leave

STATEMENT

The University may provide leave with or without pay under certain circumstances at the discretion of the supervisor or department head. Reasons for leave may include educational pursuits, service or civic activities, or personal situations.

PROCEDURE

Eligibility

All regular and fixed term employees are eligible for personal leave.

Leave Availability

• Paid

An employee can use a maximum of 24 hours of accrued sick leave during any 12 month period to attend to personal matters. Personal time off is subject to advance supervisory approval. Unused personal time off does not accumulate from year to year and is not paid upon termination.

• Unpaid

An employee may be granted a personal leave without pay for up to six months. The granting of this leave is at the discretion of the employee’s supervisor. Supervisors who grant such leave must be willing and able to hold the employee's position open during the leave for her or his return. Examples of reasons for such leaves include child care, extended care for dependent family members (beyond what is allowable under the FMLA), education and/or public service.

Compensation During Leave

Records of use of personal time off are maintained in the department, and hours to be paid are reportable on time sheets as sick leave.

Notification and Certification Requirements

Employees requesting to take a personal leave must submit a Request for Leave of Absence form to the supervisor and Human Resources at least 30 days prior to the start of the leave.

RESPONSIBILITY

Employees are responsible for notifying their supervisor of a leave as soon as possible, and according to notification and certification requirements of this policy. Supervisors are responsible for ensuring proper administration of paid leave and leave scheduling.

RESOURCE

Refer to the Family & Medical Leave (614), Pregnancy Disability (622), and Industrial Disability (615) leave policies for procedures related to specific leave applications. Contact Human Resources for more information about this policy.

Policy Approved: October 23, 1998

Last Updated: October 28, 1998
Maintainer: Human Resources