Tutorials

Archive Your GroupWise E-Mail

The action called Archive will move selected e-mails from your Online mailbox to an "Archive" mailbox that resides on your local computer. It is necessary to Archive periodically if you want to keep old e-mails yet stay under the Online mailbox size limit.

First time Only:

Tell Groupwise where the archived e-mail should be put.

1. Click on Tools and select Options from the drop-down menu

2. Double-Click on Environment

3. Click on the File Location Tab

4.In the Archive Directory field type the path and name for your Archive folder/directory, for example:

C:\MyDocuments\Archive

It is recommended that the folder for your archive should be created in My Documents.

5. Click on OK.

Group Wise will warn you that this directory does not exits, and will ask you if you want to create one. Choose Yes.

If asked to create a Caching Mailbox Directory, choose Yes.

You are now ready to Archive your mail

file location

Archive E-Mail

1. Select the messages you want to archive

2. Click on Archive and select Move To Archive

Note: If you are archiving a lot of messages it my take 5-20 minutes or more. GroupWise compresses the messages and encripts them so that you will be the only one who can open the messages. You can only view your e-mails via GroupWise. You will not be able to read the archived e-mails outside of GroupWise. You cannot archive a folder, only it's contents but GroupWise will automatically create the folder containing the
e-mails in your archive mailbox.

Read the Archived E-mails

open archive

1. Click on File and select Open Archive

This action will toggle you to your archive mailbox, and then again, will toggle you back to the online mailbox.

Return to the Online Mailbox

1. Click on File and deselect Open Archive.

This will toggle you back to the "Online" Mailbox.

De-Archive Your Email

This action will move selected e-mails back to the Online mailbox so that the e-mail message(s) can be forwarded, replied to or re-sent.

Go to your archive mailbox:
1. Click on File and choose Open Archive.

2. Select the emails you want to move back to your online mailbox

3. Right click over the selected e-mails and de-select Move to archive.

Return to your Online Mailbox:
4. Click on File and de-select Open Archive

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