Santa Clara University

When an award has been accepted by the University, SPO will send a fully executed copy of the award with an Award Notice memorandum to the principal investigator. This memo identifies the SPO fund number assigned to the award and other pertinent information (e.g., amount of funds awarded, performance period and reporting requirements, etc.). Since the principal investigator is responsible for the overall management of a sponsored project, he or she should read the entire award document rather than rely on the Award Notice memo that provides only a summary of pertinent facts about the award.

A separate fund account is established for each new project. The issuance of the fund number for the project is a form of credit line against which the principal investigator may charge obligations and expenditures without concern for sponsor payments and cash flow consideration. This does not mean that the amount of funds budgeted can be over-spent, but that most sponsors do not pay the University until expenditures are incurred and invoices are submitted to them by SPO.

Once the fund account has been established the principal investigator will receive monthly account statements showing the status of the account.