(The following policy on base salaries reimbursed from sponsored projects was approved by the Academic Vice President on January 22, 1986 and subsequently revised July 8, 1988 and September, 1990.)
- Policy: Funds that are reimbursed for base salary and benefits under a sponsored project agreement will be allocated according to the implementation guidelines in Part IV.
- Purpose: Santa Clara University expects and encourages faculty members to conduct research and to seek external funds for research. One way to encourage faculty members to do so is to assure that all external funds received for the direct costs of research are actually used to promote research.
- Scope of Application: This policy applies to all funds reimbursed from sponsored agreements for any portion of an employee's base salary or benefits that would otherwise be paid by the University. The policy does not apply to supplementary salary or to any portion of an employee's base salary that is contingent upon external support.
- Implementation: When a sponsored project reimburses any portion of an employee's base salary or benefits, the funds shall be allocated to the employee's school or division. These funds shall be used to defray the cost of replacing the employee if release time has been approved and to support other research and scholarly activities.
The Sponsored Projects Office transfers these funds to the same accounts set up for reallocation of indirect costs so that they may be accumulated from one fiscal year to the next.
