Santa Clara University

How To Read Your Degree Audit

You are personally responsible for knowing all the academic regulations affecting your program of study and for completing all degree requirements as set forth by the University, your College or School, and academic department(s).  Failure to understand these regulations and requirements does not relieve you of this responsibility.

The degree audit is an unofficial advising report designed to assist you in tracking your degree progress.  University Core, College/School Core, major, and minor requirements are based upon the bulletin in effect when you entered SCU.

If you have been given a requirement exception, substitution or waiver that does not appear on your degree audit report, contact the department or Core Curriculum Committee Chairperson and ask that it be reported to the Office of the Registrar. IF YOU BELIEVE THERE ARE ERRORS IN YOUR DEGREE AUDIT REPORT, please send an email to cbonney@scu.edu.            

  • What is the Degree Audit Report?

·         An Advising Tool

·         A guideline for students and their advisor

  • What is on the degree Audit Report?

The degree Audit Report lists all requirements that you are required to complete under your current program of study. This includes:

·         University Requirements:

·         Total number of units

·         Total number of upper-division units

·         Cumulative GPA

·         University Core Curriculum Requirements

·         College/School Requirements

·         Major and Minor Requirements including your GPA for the major and minor.

· A list of all courses in progress and those  for which you have received an I or NR grade or W.

  • How will I know if a requirement is not satisfied?

Requirements that are not complete will be in bold type and “Requirement not satisfied” will appear in red

  • How are satisfied requirements listed?

When a requirement is satisfied, the type will no longer be in bold and the courses, units or GPA needed to satisfy the requirement are listed.

NOTE: courses in progress are reported as satisfying the requirement.  If you withdraw from the course or do not receive a passing grade, the requirement will no longer appear as being satisfied.

  • How are requirements reported?

GPA requirement:

Students must attain an average of C (2.00) in their total course load.

GPA:   (required/actual)      2.00/ (your cum GPA will print here)

Upper-division unit requirement:

Students must complete a minimum of 60 upper-division quarter units.

Units:   (required/needed) 60/ (the number of upper-division units you still need to complete will print here)****

Residency Requirement:

Students must meet the residency requirement of a minimum  45 units at the Santa Clara campus after achieving junior standing.

Units:  (required/needed)      45/ (the number of  units you still need to complete will print here)****

University General Graduation Requirement: Total Number of units

Students must complete 175 quarter units:

Units    (required/needed)       175/ (the number of units you still need to complete will print here)****

**** When these requirements are satisfied, these lines will no longer print on the report.

Course requirements: (example)

University Core: English Composition

English Composition 1 and 2

Term                       Course                   Description                 Units      Grade     Code

         Winter 02              ENGL  1                Composition and Rhetor    4.00       A               EN

Advance Placement Test or Transferred course credits

If you have satisfied a requirement by either AP test credit or Transfer credit, it will be included in your report.  The code for AP Test credit is TE.  The code for transfer credit is TR.

Example of a requirement satisfied by AP Credit.

University Core Third Writing:

Term                      Course                   Description        Units          Grade       Code

Fall  01                    ENGL 79        Composition and Lit      4.00         CR            TE  

 

Example of a requirement satisfied by Transfer Credit:

University Core: United States

Term                      Course                   Description                    Units     Grade         Code

Fall  01                  POLI  1                      Intro to US Politics       4.00            CR         TR

Department or Core Curriculum course substitutions, waivers and exceptions

Substitutions, waivers and exceptions will appear on the degree audit if the department or Core Curriculum Committee has notified the Office of the Registrar.   The course substitution, waiver or exception is entered into your degree audit report by the Office of the Registrar staff.  If you have been given a requirement exception, substitution or waiver that does not appear on your degree audit report, contact the department or Core Curriculum Committee Chairperson and ask that it be reported to the Office of the Registrar.            

 
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