What's Next?
(For students who have submitted their petition to study abroad and program-specific applications to the study abroad office)
Congratulations on completing the first phase of your study abroad program, i.e. completing the necessary documents and submitting them to the International Programs Office for processing. Our office will begin the process of sorting through all of the components, getting them cleared by the Office of Student Life, Bursar’s Office, and the Registrar’s Office, and getting your application mailed in on time. We mail in applications in batches (generally) and it takes time to process the 500+ applications we will receive. Please have patience, but know that if you turned in a complete application by the due date, we will make sure that it is mailed on time. - MAINTAIN ELIGIBILITY REQUIREMENTS: Students are required to maintain their study abroad eligibility requirements at all times. Failure to maintain eligibility at any time during the application phase, acceptance phase, or while on a study abroad program will result in the loss of eligibility. A final eligibility audit will happen the first week of May. It is ALWAYS the student's responsibility to remain in good standing with the University (no financial holds, no academic probation, no disciplinary issues, declared a major, completion of 88 units, etc.).
- MANDATORY PRE-DEPARTURE ORIENTATION: All study abroad students are required to attend the Pre-Departure Orientation on Saturday, May 3, 2008, 8:30 - 3:00 starting at the Mayer Theater. More information will be posted on our website and via email.
- MANDATORY HEALTH INSURANCE: Be sure to check your ecampus to opt out of the mandatory university health insurance if you do not want to have it while you're abroad. Contact the Cowell Health Clinic for more information on signing up or opting out of this insurance coverage.
- COURSE APPROVAL & ACADEMIC PLANNING SHEET: Be sure to thoroughly complete the Study Abroad Course Approval Form and the Academic Planning Sheet and turn them in to Lori Johnson at the Drahmann Center (Mon – Fri 8:00 – 12:00 ). Be sure to attach printout of course descriptions and titles for new approved courses.
- ACCEPTANCE: Your program will be notifying you (most probably via the email you indicated on your application) sometime after their published deadlines about your status. From that point on, they will be your main contact for questions relating specifically; to your program including housing preference, student visa, class registration, etc. Do NOT panic if your friends have been accepted to their programs and you have yet to receive your acceptance even if you've applied at the same time. Please be patient as you will eventually hear from the program providers once your application has been reviewed and approved. Each program has a different timeline and each application reviewed separately.
- CONFIRMATION DEPOSIT: When you receive your acceptance email or packet from your program, you will be asked to submit a deposit to secure your spot on their roster. Amounts range from $200 - $2,000 depending on the affiliated program. SCU students are NOT responsible for sending this confirmation deposit directly to their program as it will be invoiced to Santa Clara. You do need to complete the confirmation paperwork and send it in to the program by their deadline.
- SCU CONFIRMATION DEPOSIT FORM: In order for Santa Clara to pay the deposit on your behalf, you are required to complete the SCU Study Abroad Confirmation Deposit Agreement Form and submit to the International Programs Office within 10 days of your acceptance to a program. Failure to complete this form will prevent SCU from paying this deposit on time which can cause a loss of your placement on a roster. You can download the form or pick up a copy from the International Programs Office.
- PASSPORT: Now is the time to start getting a passport if you do not already have one. You can download an application at http://travel.state.gov. Know that new passports can take up to several months to receive.
- STUDENT VISA: Your program will be sending you information about student visa if the country location requires one. You will need a passport to get a visa, so make sure you have a valid passport (or a renewal if you need one) to avoid delays on your student visa.
- BILLING PROCEDURE: All study abroad students will be billed the same way and timeline as students on campus, i.e. via your e-campus accounts. Please check the Bursar's Office website for their billing schedule...usually, August 1st for Fall students, December 1st for Winter, May 1st for Summer programs.
- PROGRAM COST: The Board of Trustees announce the following year's tuition and fees including study abroad program cost. Be sure to view the Study Abroad Tuition and Fees on our website. Please click here to view the SY 2007-08. SY 2008-09 will announced in March, 2008. Please note that pricing may be different from the amount published by each of the Affiliated program providers.
- CHANGE OF STATUS: Once your application has been approved through the SCU protocol and sent off to the affiliated programs, then we assume you will be accepted. If you change your mind, don’t get accepted into a program, change program locations, change terms of your study abroad program, or anything else of the sort, you need to inform the Study Abroad Office in writing (studyabroad@scu.edu) as well as your program provider. Failure to do so will result in complications with SCU registration, billing, and credit transfer procedures.
- REGISTERING FOR CLASSES: Do NOT register online for on-campus classes or else you will be charged twice for tuition. Study abroad students are normally registered into "UNIV 199 - Studies Abroad," which is a placeholder course that also prevents them from registering for on-campus classes.
- QUESTIONS? Once you are accepted into a program, then they become your main contact for required documents. You can always contact the Study Abroad Office at 408.554.6940. If we can help you we will.
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