Santa Clara University

The Bronco Mission

To provide a late-night dining facility on campus at Santa Clara University where undergraduate students are able to socialize and connect with one another.

The Bronco Space Usage Guidelines

• Events and activities in The Bronco should encourage the Santa Clara University community to freely come and go.
• Events and activities in The Bronco should allow for other activities to take place such as watching TV, playing pool or darts etc. while the planned activity/program is taking place.
• Events or activities shall be open to everyone.
• Events and activities shall always be free to attend.

Types of Events Conducive for the Bronco

Category 1 -Passive
Events that exist as a result of the space and the equipment within the venue. For example, the billiards tables, the dartboard, the TV etc. create an atmosphere for students.

Category 2 - Moderate
Events that leverage the equipment in the venue to create an event. These types of events are more passive than an Active event. For example, leveraging the TV screens to put on weekly Monday night football or having special movies running on the screens, etc.

Category 3 - Active
Events that become much more of the focal point for the evening. These types of events would still enable people to hang out, play pool or darts, but are move more expressive. For example, having a band or DJ or live entertainment to create a fun atmosphere.

Reservation Process

• Student organizations will be required to go to Mike Harvey in the Center for Student Leadership to make reservations.
• Students will receive an overview of The Bronco if they have not experience planning an event in the venue before.
• Student organizations will be required to get a signature from their Advisor(s) to approve usage of the facility.

Collaborative Grant Intructions

WHO QUALIFIES: Any Santa Clara University organization interested in providing collaborative events and activities focused on undergraduate students in The Bronco.

GRANT AMOUNT: Up to $250

DEADLINES: All grant proposals must be submitted at least 10 business days prior to the start of the event/activity.

WRITING THE GRANT PROPOSAL: Before writing your grant proposal, be sure you have reviewed The Bronco Space Usage Guidelines, Types of Events Conducive for The Bronco and the Grant Application Form Requirements to determine whether your event/activity meets the Grant Application criteria. After you have done your research on the event/activity and have made the necessary contacts with partners, you are ready to write the grant proposal. Using the information on the Collaborative Grant Application Form, write a detailed and concise proposal. You may type your responses in a Word document but please include application information. If you think it�s important to attach supporting documentation, please do so.

SUBMITTING YOUR GRANT PROPOSAL: Applications must be submitted online.

EVALUATION PROCESS: Once submitted, Collaborative Grants will be reviewed and a meeting may be requested should further clarification be needed.

GRANT CRITERIA:

• How would the event or activity benefit undergraduate student life?
• Does the event or activity support The Bronco Mission, The Bronco Space Usage Guidelines, and Types of Events Conducive for The Bronco?
• Is this an event that would appeal to undergraduate students?
• How does the grant encourage collaboration and synergies between student organizations?
• Demonstrated financial need: Do the sponsoring organization(s) have a financial need in which they would not be able to sponsor the program due to limited funds?

AWARD NOTIFICATION: Upon approval, budget instructions will be forwarded to the Primary Contact within one week. Grant will be administered through the Benson Memorial Center accounting system. Award notification will be forwarded to the Student Group�s Advisor and Office of Student Life Administrative Assistant. Grant expenses will be awarded upon reconciliation of finances after event. Actual amount awarded will be based on actual event costs not to exceed $250.