Santa Clara University

Web Publishing @ SCU

Schedule/Personalize element

The scheduled element is a container that holds other elements.  A large selection of options allows you to customize when the elements will show up on the page.  Two common uses are:

  • Showing content on a single page based on some conditions (who's looking at, what time it is, etc.)
    For example, a sign-up form could be set to be available at 6 AM, the first day of an event registration period and then removed at midnight on the last day of registration.
  • Adding it to a template to show content based on the page or subsite
    For example, different subsite title images could be used in a site within the same template


  1. Decide on the element(s) that you want to display and when/how you want to show up (see the criteria in the blue box below for an idea of the the available criteria.  If you have more than one element, the first item on the list to match the set of criteria established will be displayed.  For example, if you have two elements with the criteria "1.Display on Wednesdays" and "2.Display every day,"  they must be listed in this order to have the first element show up on Wednesday.  If listed in the opposite order,condition 2 would always be satisfied, and the Wednesday element would never show up.
  2. Insert the "Schedule/Personalize" element, found under the Miscellaneous category.
  3. Add new elements by clicking the gray "Click here to add a new element" text.
  4. Assign a descriptive name.  This is for your reference and does not show up in the site.
  5. Select the element type.  The most useful will tend to be the "Formatted Text Block (without header)"  This is the same as the Rich Text Editor.  The list looks different , but is similar to the regular "insert element" menu.
  6. If needed, continue to add items (steps 2-4) including one for each of your intended uses. For example, one per subsite, or one for before an event and a second for after.
  7. Select "Element Rendering Schedule" to select when/how each element should show up.
  8. In the new menu, select the pencil next to the item to schedule and pick "edit timeframe/audience"
  9. Select the options that are relevant to make the element show up (described in the blue region below.)  You can use any combination of the items in the list.
  10. Submit the changes to continue.  The element that matches the criteria for the page, or the first element in the list, will show up first when the page reloads.
  11. Add content to the elements that were added.  To access the other elements.  Click the pencil above the scheduled element and select "Edit Elements..."  Click the glasses icon next to the item that you want to edit, and it will reload the page with that element in the scheduled element space.
  12. Submit the changes and check to make sure it is functioning as anticipated(if possible).
Selection Criteria:
Date Range: Select a starting day and time, and an ending day and time to display the content on the page.  For elements with no end date, select a date far in the future.

Page Categories: If pages in your site utilize different page categories, you may select pages of a certain category to show up.  For example, you could pick "Students" and all the pages in your site that were created with that category will show the element.

Subsites: Specify subsites to show the specific element.  The element will only show up if it is in this subsite.  For example, the Santa Clara magazine could show an element in its three most recent issues by choosing the associated subsite folders for those issues.

Render Options:  If you have customized the rendering options in your site, you can choose to display the object based on whether certain rendering options are turned on or off.  For example, you may choose to display an element for pages that have the center content well breadcrumb trial activated.

SubSite Levels:  Choose how many levels down in the site the element should show up.  The level is relative to the main scu site, essentially the number of subsites following  For example is a level 2 site.  If level 2 was selected, the element would be displayed in all pages within the biology folder, but not any of the subsites (like cas/biology/staff/)

Weekdays:  Select the specific days that you want the element to be displayed. For example: Saturday and Sunday

Specific times: Assign certain times of day to show the element.  The time is based on a 24 hour clock.  For example, 6:00 AM to 5:30 PM would be entered as 06:00:00 to 17:30:00

Browsers and other targets: You may choose whether or not content is displayed in the printer friendly version of a page, or may restrict viewing to particular browsers.

Variable Comparison:  This is an advanced option, and may require additional assistance from the web team.  This option can be used for displaying content based on extra information in the URL or from a form.  For example: /newstudents/welcome.cfm?school=SCHOOL, where SCHOOL could be one of several values, shows different information for each of the academic departments.


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