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Santa Clara University

2013 Site Adminstrators Meetings and Open Labs

November 20, 2013 Mandatory SAM Recap

ATTENDEES

FROM THE SIGN-IN SHEETS (47)

Juanita DePietro, Jade Agua, Amber Picou Broadnax, Colleen Hudgens, Liqin Zhao, Toni Santillan, Patrick Dutcher, Ali Reimer, David Dawson, Donna Perry, Lindsey Kouvaris, Giovanni Giannotta, Lynne Luckenbill, Lourdes barretto, Stephanie Krusemark, Marc Ramos, David Jones, Christine Cole, Michael Nuttall, Jen Ferrari, Bruce Welsh, Linda Jenkins, Hayley Redburn, David Machado, Pauline Nguyen, Lindsey Kalkbrenner, Bob Henry, Blake Malcom, Dona LeyVa, Marika Krause, Gratia Rankin, Matt Smith, Aaron Ho, Susan Peters, Jenna Tucker, Teri Escobar, Stephanie Bravo, Liz Fullerton, Christi Shaw, Margaret Avritt, Jeff Gire, Nora Jamison, Matt Simpson, Clay Hamilton, Brian Washburn, Christine Garvale, Russ Morris.

  - Download agenda (86K PDF)

Thanks to everyone for braving that nasty downpour to attend - and thanks to those who called or emailed letting me know they wouldn't be at the meeting. Much appreciated.

CLAY HAMILTON, BRIAN WASHBURN

ASSESSMENT/REDESIGN UPDATE

Clay and Brian gave an update on the progress made over the past year with the assessment for a redesign of scu.edu. Clay related that insights gleaned through conversations with other universities and design consultants about best practices, tools, maintenance, and staffing served as a starting point for building a case to present to leadership.

From this research a presentation was developed for SCU's Trustee Marketing Committee, which resulted in a set of three scenarios being developed... catch-up (much like the 2007 redesign), incremental (a redesign with technology improvements implemented in a phased approach), and transformational (start fresh, cutting edge improvements).

There was consultation with outside agencies to discover what each of those scenarios would require, resulting in a recommendation to go with the incremental approach - a smart way to learn and implement new technologies while establishing a way to manage them.

Once the Provost finishes the University's Strategic Plan, the status of going forward with the redesign will become much clearer. Fingers crossed, there is much to be optimistic about.

These are the needs that were identified... Contemporary, adaptive designs. Flexibility with design and layout customization. More support for content development. Efficient information management. Cloud and Social Media integration. Best practices for in-house developed tools. Make better use of analytics and SEO. All in support of the Strategic Plan that's being developed.

Clay showed examples of university home pages (Regis, Loyola, Notre Dame) that demonstrate these ideas.

From this, recommended areas of focus are a revamp of information architecture, UI/UX improvements across scu.edu, Intranet, Mobile and Cloud computing, Social Media, Content development and management, and accessibility.

An SCU Intranet is the big unknown. If there's a way to separate content intended for internal audiences, how would that be accomplished? Google Sites? And what about workload? Will Site Admins have to support both an external and an internal Web presence?

To handle ongoing management of the redesign effectively, adequate staffing will be required: Interactive Director, User Interface/User Experience Developer, Web Communications Strategist/Writer, Videographer/Photographer.

The redesign project timeline depends on a go-ahead for funding from leadership, but a tentative launch date is January 2015.

If you have any questions, please contact Clay.

RUSS MORRIS

4 SIMPLE WAYS TO IMPROVE SEARCH ENGINE OPTIMIZATION (SEO) FOR PAGES IN YOUR SUBSITE

1. Include effective keywords in individual page titles
2. Add a detailed description for individual pages
3. Incorporate appropriate, relevant keywords in page content
4. Use descriptive alternate image text

 - Download instructional handout (1.3MB PDF)

 - Download Google's SEO Starter Guide (4.3MB PDF)

TERI ESCOBAR

FALL 2013 TECHNOLOGY TRAINING OFFICE HOURS

 - Register for Software Support Office Hours

RUSS MORRIS

2014 SITE ADMINISTRATORS MEETING SCHEDULE

 - January 15: LC203
 - February 19: LC203
 - March 19: LC203
 - April 16: LC203
 - May 21: LC203
 - June 18: LC203
 - July 16: LC203
 - August 20: LC203
 - September 17: LC203
 - October 15: LC203
 - November 19: Mandatory, Harrington Viewing & Taping A
 - December 17: LC203

I'll be adding these dates/times to your Google Calendars early December...

All

GENERAL ANNOUNCEMENTS

Birthday Boy
The folks at the meeting sang 'Happy Birthday' to Brian Washburn... it was so cool! If you have a chance, make sure to wish Brian a Happy Birthday.

VT & Mobile App widgets
You'll find two new widgets in the Commonspot Element Gallery for the new Virtual Tour and Mobile App.

They link directly to...
 - Virtual Tour
 - Mobile App page

Google Analytics
The Getting Started with Google Analytics page has been updated. Recent navigation/label changes prompted the update...

We're now able to use SCU Gmail addresses when logging to Google Analytics (GA). If in the past you've provided your personal Gmail addy for access and would like to switch to using your SCU addy instead, send Russ Morris a note requesting the change. Any new Commonspot accounts created will be given access to GA with their SCU Gmail address.

Webcams
The Benson Fountain Webcam is officially dead, while the Mission Gardens cam continues to generate images. There's an effort underway to replace the two existing cams and add more. 

Majors Pages Update
Pat Dutcher/OMC shared that there's a plan in development to update the Majors pages replacing functional content with marketing language. Plus, the Major Requirements section of each major will be removed. The project is scheduled to start early Winter. If you have any questions, please contact Pat.

scu.edu Performance (Pages)
2013 compared to 2012:
 - Unique Pageviews are up 3.5%, 22.8 > 23.7 million
 - Entrances are up 8.5%, 9.4 > 10.1 million
 - Download Pages report (180k PDF)

RUSS MORRIS

Subsite Renewal

It's time, once again, for updating subsite properties, groups, and users. The Annual Renewal starts now...

Deadline for submittal - December 20, 2013
  - Review the SCU Web Publishing Roles
  - Fill in and submit the Renewal form (requires Commonspot login)
 

Renew Now

 
 
 

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