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COUNSELOR TOOLKIT

Welcome colleagues, this page is designed to give our college counseling partners in high schools, community-based organizations, and independent consulting all the information you need for your students.

We could not be successful without your continued support and dedication to finding the right institution for your students. Whether you’re working with incoming first-year or transfer students, we greatly appreciate your role in getting them college-ready and college-bound.

We invite you to explore the resources below and get to know all that Santa Clara has to offer you and your students.

Contact your SCU Admission Counselor

ADMITTED CLASS OF 2024 STATS

Class of 2026 Update in October

GENERAL INFORMATION

Office of Undergraduate Admission

Monday - Friday 8:00am to 5:00pm
Building: Patricia A. & Stephen C. Schott Admission and Enrollment Services
Front Desk: 408-554-4700
Fax: 408-554-5255
Email: admission@scu.edu

Application Documents and General Mailing Address

Santa Clara University
Office of Undergraduate Admission
500 El Camino Real
Santa Clara, CA 95053-0513
Email and platforms (i.e. Parchment): appstatus@scu.edu

Bursar, Financial Aid, and Registrar-related questions:

Monday - Friday 9:00am to 5:00pm.
Building: Patricia A. & Stephen C. Schott Admission and Enrollment Services
Front Desk: 408-551-1000 (M-F 9:00am-4:30pm)
Email: onestop@scu.edu 

 

We do not offer admission interviews. To show demonstrated interest, students can interact with us during: campus visits, virtual visits, school visits, college fairs, etc.

Have students sign-up for Bronco Exchange as a great way to attend virtual events, as well as connect with current students, staff, and faculty. 

Events/Visit Us

  • Please encourage your students to visit us either in-person or virtually.
  • We also do school visits and college fairs - please contact admission@scu.edu to request a school visit from one of our admission counselors

Office of Accessible Education for prospective students

The Office of Accessible Education (OAE) formerly Disabilities Resources has been designated by the University to ensure equal access for students with disabilities to all academic and University programs. This goal is met through the provision of academic accommodations, support services, self-advocacy skill training, and disability-related educational programming for the University community.

Register as a prospective student (this means a prospective student for the OAE Office). Check your email regarding next steps.

This appointment will take approximately 45 minutes and will include a review of submitted application materials and a discussion regarding accommodations requested. OAE cannot guarantee accommodations will be provided during this meeting as more information (student report, clinical documentation, etc.) may be necessary prior to OAE prescribing reasonable accommodations at SCU. During this meeting, an OAE adviser will let you know if additional documentation is necessary and discuss the need for any follow-up meetings.  

Presentations

Our office is available to present for your different programs/events by request! Topic include, but not limited to:

  • Tips and Tricks for the Common Application 
  • Case Studies
  • Essay Workshop
  • Finding the Right Fit
  • Applying as a First Generation College Studen

Here are some examples of presentations we have done - https://www.scu.edu/admission/undergraduate/media/ 

To request a presentation, email admission@scu.edu and provide us with as much information as possible for your event. We will respond promptly if we are able to attend! 

Waitlist and Appeals

If you are working with first-year students on the waitlist- please make sure they have opted-in on their SLATE portal to be placed on the waitlist. We may contact students off the waitlist if space is available. More information for you can be found here: https://www.scu.edu/admission/undergraduate/wl-faq/ 

If you are working with students on an appeal decision - please advise your students that it is not a guarantee and it is not a high likelihood based on historical data. If they choose to appeal, they will need to write a letter of appeal to their admission counselor.       

WHO ARE YOU WORKING WITH?

The time has come to apply! Below, you will find information to consider as you embark on the application process with your students.

Select an application deadline and type. Students can apply early on November 1 or wait to apply until January 7. Each deadline offers a binding and non-binding application option. Encourage students to talk to their families about both decisions and choose the path that better suits their needs.

Create an application checklist. There are so many pieces to an application. We recommend students make their own checklist to ensure completion of all college applications. A checklist will also be available to them in their SCU application portal, and they will receive periodic emails from us if they are missing pieces after submission. For more information on application requirements, click here.

To submit or not to submit - test scores. For students applying for Fall 2023, standardized test scores are an optional piece of the Santa Clara application. We recognize that many students may not have had the opportunity to ever take these exams. They will not be disadvantaged in the review process.

If students were able to take either the ACT or SAT, they may decide whether or not to submit their scores. On the Common Application, they will be asked if they would like their scores to be considered in the review process. Students who choose to submit scores may still self-report these scores on their Santa Clara application portal after submitting the application.

Submit at least one letter of recommendation. Counselors are not required to write a letter of recommendation for a student’s application to Santa Clara, but you are welcome to do so if the student asks. We require at least one letter from an academic teacher. Students should submit no more than three letters total, but the other two can come from just about anyone else (no parents please!).

Counselors must submit documents too! Students will need you to submit a secondary school report and an official transcript to their application. While they are responsible for communicating with you to upload these materials, please be aware that they will need both to complete their Santa Clara application.

  • If students apply by the January 7 deadline, they will also need to have their counselor submit an official mid-year report. We recognize that many schools may not have this document ready by January 7; we ask students to submit the report as soon as it is available. 
  • Send any requested materials through the Common Application
  • If you are having difficulty uploading any documents via the Common Application, please send them to AppStatus@scu.edu

Demonstrate Interest. Whether admission counselors hold in-person or virtual high school visits, encourage students who are applying to attend these sessions. We do consider demonstrated interest, especially when we come directly to the students. It helps to be able to put a name to a face when reading applications. These visits are their opportunity to introduce themselves and get to know us better. Other ways include visiting us and doing a virtual or in-person tour, as well as attending some of our marquee events including Open House.

Have them reach out with questions. Please reach out to admission@scu.edu or 408-554-4700 as we have a counselor-on-duty model. While we have counselors assigned for specific territories, any counselor can answer you or your students' questions.  

Admitted Students can be redirected to our SCU admitted website for next steps involving enrollment, deadlines, resources on campus, and more information on what makes Santa Clara University an outstanding University. We will have marquee events for admitted students including Preview Day, Unity Night, SCU Live.

Rescission and Gap-Year policies are determined on a case by case scenario for all incoming students. Encourage your students to review the website linked for more information.

First-Generation Students. The LEAD Scholars Program is designed for first-generation students whose parents did not graduate a 4-year college or university. Through academic courses, advising, social events, vocational exploration, networking, community outreach, funding, leadership opportunities, and alumni engagement, the LEAD Scholars Program supports student success in college and beyond.

By joining LEAD, students will have access to additional funding resources on campus, participate in LEAD Week, attend a new student orientation, and participate in English 1A and 2A within the LEAD Scholars Program.

Honors Program. Students who are awarded Johnson or recognized Johnson Scholars finalist are invited to join the Honors Program. For more information on how to apply to the honors program, click here.

Financial Aid Information. Approximately 73% of Santa Clara University students receive some form of financial aid.

Merit-based aid is determined by the student’s application to SCU, not by their financial need. All incoming first-year students are automatically considered for merit-based aid when they apply to the university. Please consult our Scholarships and Grants page for a full list of awards granted by our institution (please note that some awards on this list are need-based). We have three merit-based scholarships granted directly by the Undergraduate Admission Office:

  • SCU Presidential at Entry Scholarship: full tuition
  • SCU Provost Scholarship: half tuition
  • SCU Dean’s Scholarship: award amount varies

These top scholarships are awarded to the top 10-15% of the admitted class.

Johnson Scholars Program covers full tuition, additional costs can be covered based on student need (please note: the awardees of this scholarship are selected by a committee, not the Admission Office)

Undocumented Students who meet the AB540 criteria can be considered for state aid programs by the California Dream Act. 

Hurtado Scholarship is available for students who demonstrate the most need and meet the initial acceptance requirements of the university. No additional application is required to be considered for the Hurtado scholarship.

Undocumented students are also offered a a spot in the LEAD Scholars Program and recieve all of the support and benefits that the program offers.

Need-based aid is determined by the Financial Aid office based on the expected family contribution. Please consult our Financial Aid website for the most updated guidelines. To qualify for need-based aid, we require students to submit both the FAFSA and CSS Profile. These are both external applications that the student will choose to have sent to SCU. There is a cost associated with the CSS Profile, but students can qualify for a fee waiver. 

  • FAFSA School Code: 001326
  • CSS Profile Service Code: 4851

If you are working with a student that needs to submit a financial aid appeal or a dependency status appeal, please direct them to our Special Circumstances Page for more information and the appeal forms.

Getting a head start is always a good idea! Hopefully, it will help reduce stress for your students as well. Below, you will find suggestions for students hoping to get an early start on preparing for their college applications.

Have your student fill out the Request for Information form (for students only!). This form helps us connect with students who are interested in learning more about Santa Clara and ensures they are receiving updates from us.

Visit! Whether students are visiting in person or attending virtual sessions, demonstrating their interest is important to us. 

Focus on high school curriculum. At Santa Clara, we pay close attention to the rigor of a student’s coursework in our review process. We want to see that students are challenging themselves throughout high school, not just in their senior year.

Specifically, students should challenge themselves within their area of interest. If they are considering an application to the Leavey School of Business or the School of Engineering, we would like to see calculus-level math by their senior year.

We evaluate rigor within the context of the student’s school. We don’t expect them to take classes that aren’t offered to them. Whether they have honors, AP, IB, dual enrollment, etc., we expect them to take advantage of some of these opportunities. 

Encourage students to explore online resources from the comfort of their home. Encourage students to check out our YouTube Channel, admission blog, Bronco Exchange, and other social media platforms to learn more about the application process, student life, other campus departments, and events happening at SCU.

Start a conversation about financing their education. Students should explore scholarship opportunities and need-based financial aid opportunities during this time. Encourage them to have conversations with their family about what will be realistic.

At Santa Clara University, we offer two different types of financial aid for students: need-based aid and merit-based aid. Students can receive both, one but not the other, or neither. For an overview of the cost of attendance and basics of undergraduate financial aid at SCU, please consult the Financial Aid Website.

Apply for outside scholarships! At Santa Clara, our merit scholarships are very competitive and limited. That’s why we encourage students to look for scholarships from outside organizations that can be applied to their total cost of attendance here. Scholly, Cappex, and Unigo are great resources for students to use during this process! Immigrants Rising is a great resource for undocumented students looking for scholarships.

Have students reach out to their admission counselor. Students can find the admission counselor that oversees their region here. Once they have begun their research process, encourage them to reach out early with additional questions. It is best for them to browse the university website before reaching out. While we love talking to students and helping them navigate this process, we do expect them to have done basic research before asking us questions.

 

Application Requirements. Review the above sections for Seniors and Juniors and Younger as the process is similar for international students. For students applying as first-year or transfer students, review these sections, as most of the steps are the same as other applicants. Students will use the Common Application and need to review our recommended courses to complete before applying. 

English Proficiency. All international applicants are expected to complete an English Proficiency exam which can be met in several ways. English courses at a community college or U.S university do not fulfill this requirement.

Sending SCU Documents. Do not send transcripts, exam results, TOEFL or IELTS, SAT or ACT scores by email. Santa Clara requires high school and university transcripts to be uploaded electronically by the school counselor, school administrator or university registrar (ex. Naviance, SCOIR, Parchment, eScript, BridgeU, Cialfo, FolderWave, MaiaLearning, etc.). If the secondary school or university is unable to submit documents electronically, please mail them to:

Santa Clara University
Office of Undergraduate Admission
500 El Camino Real
Santa Clara, CA 95053-0513

Global Engagement and Immigration. Visit Santa Clara University’s Global Engagement for the most updated information on travel restrictions and accommodations. Once the student has completed the English Proficiency exam and has been admitted, SCU will work with the student on completing an immigration application.

Financial Aid. Santa Clara University requires international applicants to provide a Student Financial Resource Form. A FAFSA and CSS are not available for international applicants.

Student Financial Resource Form. Students must submit the International Student Financial Resource Form that demonstrates that their family or the student can cover the total cost of the first year of attendance. This form will be accessible through their application status portal only after they submit the Common Application. The student will also need to upload supporting documents to demonstrate proof of funds claimed on the form at the time of form submission. If students are unable to submit or demonstrate sufficient funds as stated in the student financial resource form, their admission may be denied.

Merit Scholarships. International students are eligible for merit-based awards. Merit-based awards are decided at the time of review of their application. No additional documents or applications are necessary to review merit awards.

There are a few different types of non-US Citizens who qualify for federal or state aid of some type. 

The first group would be nonresident students who qualify for AB 540 (California Nonresident Tuition Exemption), usually because they are undocumented/Dreamer students. These students are not eligible to submit either the FAFSA or the CSS Profile, but they can complete the California Dream Act Application (CADAA) on the California Student Aid Commission (CSAC) website, WebGrants 4 Students, to apply for the Cal Grant Dream Act award. The Cal Grant Dream Act is basically the same as the Cal Grant, with the same income and asset limits, GPA eligibility, deadline (March 2), and award amounts. CSAC has a handy "California Dream Act FAQs for Students and Parents" that I will attach here for you. It's got a lot of good information on it, even if it is a year or two old.
 
The second group of students who qualify for federal aid would be students who are "eligible noncitizens" as defined by the FAFSA. Students who fall into the categories listed below are eligible to submit a FAFSA and receive both federal and state financial aid. Eligible noncitizens include:

1. US Nationals and Permanent Residents
  • U.S. nationals (includes natives of American Samoa or Swains Island) or
  • U.S. permanent residents with a Form I-551, I-151 or I-551C (Permanent Resident Card, Resident Alien Card, or Alien Registration Receipt Card), also known as a "green card."

 2. Students with an Arrival-Departure Record (I-94) from U.S. Citizen and Immigration Services (USCIS) showing

  • “Refugee,”
  • “Asylum Granted,”
  • “Cuban-Haitian Entrant,”
  • “Conditional Entrant” (valid only if issued before April 1, 1980), or
  • “Parolee” (you must be paroled for at least one year, and you must be able to provide evidence from the U.S. Citizenship and Immigration Services that you’re in the United States for other than a temporary purpose with the intention of becoming a U.S. citizen or permanent resident).
 3. Students holding a T nonimmigrant status ("T-visa") (for victims of human trafficking) or whose parent holds a T-1 nonimmigrant status. 

4. Students who are “battered immigrant-qualified aliens” who are a victim of abuse by their citizen or permanent resident spouse, or if they are the child of a person designated as such under the Violence Against Women Act.

5. Citizens of the Federated States of Micronesia, the Republic of the Marshall Islands, or the Republic of Palau.

 

Determine if your student qualifies as a transfer student. 

Transfer student: A student that has graduated from high school or completed their GED and has enrolled in at least 8 semester or 12 quarter transferable units at an accredited college or university post-graduation/GED completion should apply as a transfer student.

First-year student: A student that was dual enrolled and receiving college credit (regardless of unit total) but their main school of enrollment was their high school or homeschool program should apply as a first-year student. A student that has graduated from high school or completed their GED and has enrolled in less than 8 semester or 12 quarter transferable units at an accredited college or university post-graduation/GED completion should apply as a first-year student.

Please note: Students will need to have coursework with grades earned within the past 5 years. For students that have a large time gap (5+ years) in their academic career, we encourage them to start by attending a community college to get recent courses and grades on their transcript and then apply to SCU as a transfer student.

Have your student fill out our Request for Information form. This will add them to the email list and get them in our system. We also encourage your student to check out this video about the transfer process.

Transfer Guides. If you are working with a student who is currently attending a CA community college, please look at our list of Transfer Guides. Students who apply to SCU by completing a Transfer Guide with their community college counselor have a significantly stronger application. If a student is attending a CA community college that is not listed or an institution outside of CA, please refer to the General Transfer Guide to the SCU Core Curriculum. For students that want to review their coursework they should view our policy on transferring credits. As a note, we follow the University of California guidelines on transferable courses, with some exceptions. For some California community colleges, we have a Transfer Admission Agreement which is available only for those who are interested in applying to the College of Arts and Sciences. There is a Transfer Bay Area Scholarship that students in the TAA process can be a part of. 

Completing the Application and our Review. Our transfer application is also completed through the Common Application, but it is a much more academically-driven review process than our first-year application. For the full requirements of the Transfer Application, as well as which majors are currently available or closed, please view our Transfer Student Page

Do note, we do not provide credit evaluations before an admittance. Credit evaluations will be available after a student gets admitted.

Selecting an alternate school. Students that apply to the Leavey School of Business or the School of Engineering can also opt to be considered for the College of Arts and Sciences as their second choice. This must be indicated on their application. 

Students must remain in the school they are admitted to for one year before petitioning to transfer to another school within the university (if desired). 

First-Generation Students. The LEAD Scholars Program is designed for first-generation students whose parents did not graduate from a 4-year college or university.  Through academic courses, advising, social events, vocational exploration, networking, community outreach, funding, leadership opportunities, and alumni engagement, the LEAD Scholars Program supports student success in college and beyond.

By joining LEAD, students will have access to additional funding resources on campus, participate in LEAD Week, attend a new student orientation, and participate in English 1A and 2A within the LEAD Scholars Program if they have not already completed their introductory English requirement.

Transfer LEAD Scholars are required to take LEAD 101 which begins during LEAD Week and continues through fall quarter. During this class students will learn about campus resources and leadership opportunities with a special focus on vocation and career.

Financial Aid. Transfer Students are eligible for need-based aid, which requires them to complete the FAFSA.  Please consult our Financial Aid website for the most updated guidelines. Transfer students are not eligible for merit-based awards.

FAFSA School Code: 001326

If you are working with a student that needs to submit a financial aid appeal or a dependency status appeal, please direct them to our Special Circumstances Page for more information and the appeal forms. 

Admission Overview

Santa Clara University's admission counselors and students give an overview of SCU. Head over to our YouTube Channel for more content. 

Watch Now

General Questions

Contact the Office of Undergraduate Admission via email at admission@scu.edu or phone at 408-554-4700.

Join Our Mailing List

Join our mailing list and receive the most upto date information on Santa Clara University admission. 

SCU Admission Blog

SCU's Admission Counselors put together a blog series for students to get an inside perspective on admission. 

Visit Us Virtually

We offer a virtual platform for all groups and organizations. Opportunites can be found here

Counselor Portal

Register for our School Counselor Portal through Slate.org to track your students' admission statuses to ensure that they have submitted all necessary application materials. 

Appstatus

Send additional documents to appstatus@scu.edu if you are unable to upload them via the Common App.