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Career Center, Santa Clara University

Accept/Decline Samples

Sample Accept/Decline Messages


Sample Acceptance Message


Dear Ms. Holt:

As follow-up to our conversation on April 1, 20XX, I would like to confirm my acceptance of your employment offer. The position of Human Resources Assistant will provide exactly the kind of experience I have been seeking. I feel very confident that I can make a significant contribution to the City of Palo Alto, and I am grateful for the opportunity you have given me.

As we discussed, I will report to work on Monday, June 30, 20XX. I understand that I will have a starting salary of 54K. Again, thank you for your offer. I will keep in touch as my start date nears.


(Your Name)


Sample Decline Message


Dear Dr. Little:

Thank you for meeting with me on Friday to discuss the opportunity for employment within your Research and Development Department. The enthusiasm and warmth of the Clingenix people I met impressed me, and the position is challenging.

However, while I appreciate your generous offer, after considerable thought I have decided to decline the position. I have accepted a position elsewhere that I feel is better suited to my long-term goals.

Again, thank you for your time and consideration.


(Your Name)