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Internships

The Campus Ministry (CM) interns are a group of undergraduate and graduate students who are passionate about inviting others into the exploration of spirituality.

They support the efforts of the Campus Ministry department in comprehensive programming to foster the spiritual lives of Santa Clara students. As student leaders, they are asked to represent the CM department to the SCU community, families, and friends in the office and at key university events.

As members of this program, CM interns gain friendships, personal and professional development, opportunities to get to know other students, faculty, and staff from different parts of the university, and are able to spend significant moments in conversation with peers about things that matter deeply to them.

All applications and recommendations due dates:

CLC Intern: March 10 midnight
All other Interns: March 26 

Directions for applying

  1. Read through the general duties and expectations (below).
  2. Read through the SCU Campus Ministry Intern Contract for the 2017-2018 year.
  3. Read about the internships that interest you (below).
  4. Apply to the program by filling out the application.
  5. At the end of the application, submit your resume through the provided upload mechanism.
  • Organize events and activities, both internship-specific and general, that support the mission of the department
  • Invite students to participate in CM activities
  • Represent the Campus Ministry department at key university events
  • Be open and willing to meet with students to discuss their questions/interests with regards to CM offerings
  • Stay in regular communication (email and in person) with fellow interns and campus ministers.
  • Must be enrolled as a full-time, degree-seeking undergraduate student at SCU
  • Must maintain a cumulative grade point average of 2.5 or above and supply the coordinator with a great report at the start of every quarter
  • Must be in good judicial standing with the office of student life and the residential learning community (if applicable)
  • Must be able to follow expected time commitment (outlined below)
  • Must be willing to discuss religion and/or spirituality with peers and CM staff
  • Must be in continual formation, through conversation, reflection, action, prayer, or some other means, and meet regularly with fellow interns for communal formation.
  • Must be reliable, punctual, positive, responsible, flexible, resourceful, collaborative, and communicative
  • Must be able to solve problems and issues
  • Must possess strong verbal and written communication
  • Must be willing and able to work effectively with a diverse population of team members and campus ministers with differing perspectives
  • Must have availability for a minimum of two hours a week during the hours of 9 AM to 5 PM each quarter
  • Must present herself/himself in a manner consistent with the values of the University in all forums including, but not limited to, online web environments such as Facebook, Instagram, etc.
  • Must have a history of good attendance and work habits
  • Must respect the confidentiality of all student records and information, university records, and other private information to which they have access.

 

Summary: Organizes Campus Ministry's student activities geared towards all Christian students.

Requirements: Must be a practicing Christian

Detailed Description

  • Meet regularly with the campus minister responsible for religious diversity
    Assist with brainstorming, planning and implementing Christian Diversity programs and activities, such as:
    • Bible study and/or another small group
    • fellowship and reflection opportunities for Christians of various traditions
    • leadership in coordinating service projects in the campus and local community
    • Protestant worship services, held throughout the year at various times, including Ash Wednesday
    • events for the Week of Prayer for Christian Unity (January 16-20, 2017)
    • opportunities for dialogue and learning about different Christian traditions
  • Foster and strengthen partnership between Campus Ministry and other Christian clubs and groups on campus, including Christian Life Community, Core Christian Fellowship, Orthodox Christian Fellowship, College Life, and Wonderfully Made
  • Publicize and promote events through Facebook, announcements, fliers, brochures, posters, tabling, etc.
  • Convene and lead the Inter-Christian Council once quarterly
  • Participate in the SCU Interfaith Council as a student representative of Christian Diversity, and work with the campus minister to ensure participation of diverse Christian traditions

If you're interested in learning more about CLC leadership, please contact Fr. Manh Tran

We are currently accepting applications for CLC President and Vice President.  

Due date:  Friday, March 10th, 2017

Interview dates:  March 14-24th

Main role:  To assist the CLC Director in building a community of friends, faith, and service and by supporting the Executive Council (ExCo), by recruiting members and publicizing events.   

Requirements:  

  • Must have been an active CLC member for at least a year.  
  • Be available to work 3-5 hours a week, including some weekends and/or weeknights.  (Work hours may vary according to time of year.)
  • Attend ExCo retreat, CLC retreat, leadership formation, and weekly meetings
  • Recruit new ExCo team and CLC members
  • Promote and publicize CLC events

CLC PRESIDENT

  • Attend to duties as President of CLC Club:  maintain registration and renewals, attend club meetings, ask ASG for funding, reach out to other clubs, etc.
  • Plan and update CLC calendar of events with the Director of CLC as needed.
  • Work closely with the Vice President to support and empower your team.  E.g., weekly meetings, birthdays, prayer partners, quarterly reflection and outings.
  • Meet weekly with the Director of CLC:  to check in, plan, and facilitate ExCo weekly meetings
  • Coordinate recruitment events and tabling (club Fair, info nights, after Sunday masses, etc.)
  • Organize Senior GRADitude night  

CLC VICE-PRESIDENT

  • Attend to duties as Vice President of CLC Club:  by assisting the President with the maintenance of registration and renewals, attend club meetings, ask ASG for funding, reach out to other clubs, etc.
  • Plan and update CLC calendar of events with the Director of CLC as needed.
  • Work closely with the President to support and empower your team.  E.g., weekly meetings, birthdays, prayer partners, quarterly reflection and outings.
  • Meet weekly with the Director of CLC:  to check in, plan, and facilitate ExCo weekly meetings
  • Treasurer:  manage budget & fundraise for charity ($1,000) and CLC ($1,500)
  • Publicity:  
    • promote and publicize CLC events:  quarter sheet flyers, TV screen, social media, weekly email, church announcements, tabling, personal invitations, etc.
    • take photos:  of all CLC events and upload them to facebook and google drive
    • create slideshows:  for CLC info nights, Initiation, Leadership retreat reunion, End of the Year Mass & BBQ, etc.
    • make and sell:  T-Shirts, sweatshirts, stickers, water bottles, etc.

 

 

 

Summary: Coordinates all aspects of Eucharistic ministry for Sunday evening liturgies and major university liturgies.

Requirements

  • Must be a practicing Catholic with experience in Communion Ministry.

Detailed description

  • Demonstrate strong volunteer recruitment and organizational skills.
  • Days/time needed will include weekly liturgy planning meeting/Breaking Open the Word, office hours/scheduling time, Sunday 6 & 9 pm liturgies and Eucharistic Minister (EM) preparation time, and other days/time as needed.
  • Meet regularly with mentor to plan, assess, and reflect.
  • Follow up with students interested in serving as EMs.
  • Recruit, schedule, and maintain communication with EMs.
  • Schedule EM volunteers. Complete scheduling within first two weeks of each quarter.
  • Consult with supervisor on EM needs for liturgies.
  • Compile and regularly update EM Roster.
  • Send e-mail reminders to volunteers 2 days before they are scheduled.Before liturgy
  • Arrive at Mission Church 35+ minutes before the liturgy for EM preparation time.
  • Facilitate preparation time/sign-ins.
  • Recruit substitutes as needed (THIS SHOULD BE AVOIDED WHENEVER POSSIBLE).
  • Walk EMs through ritual movement (i.e. gathering behind the altar table after Peace, receiving the sacred elements/bread and wine, distributing the Blessed Sacrament, returning vessels to side altar, going to the Sacristy to reverently consume remaining bread and wine).
  • During Mass, provide a graceful, hospitable presence in sharing the body and blood of Christ and offering blessings.
  • Station yourself at St. Joseph side altar and observe the flow of Communion Rite, refill bread and wine as needed, oversee post-communion clean-up.
  • Attend Hospitality/Social following the 9pm liturgy.
  • Assist the Director of Liturgy and Music in planning and presenting formation and training sessions for Eucharistic Ministers.
  • Plan and schedule prayer and social events for the Eucharistic ministers.

Summary: Fosters a spirit of welcome and inclusion before and after university liturgies.

Detailed Description

  • The ideal candidate will have a gracious and engaging presence, strong communication skills, and be able to demonstrate strong volunteer recruitment and organizational skills.
  • Recruit and maintain communication with Hospitality Ministers
  • Follow up with students who express interest in participating in Hospitality ministry
  • Recruit and schedule Hospitality Ministers
  • Consult with supervisor on hospitality needs for liturgies
  • Complete schedule of Hospitality Ministers within the first two weeks of the quarter and distribute to Hospitality Ministers
  • Send email reminders to Hospitality Ministers 2 days before they are scheduled to serve
  • Oversee hospitality needs at scheduled liturgies
  • Arrive at Mission Church 60 minutes prior to every liturgy
  • Position collection baskets under chairs (large basket goes under table with bread and wine)
  • Ask members of congregation to assist with the collection if there are not enough hospitality ministers
  • Assign/explain duties to Hospitality Ministers
  • Invite and instruct Hospitality Ministers for the procession of gifts (talk and walk thru):  1 for bread, 1 for wine, 1 for collection
  • Remove saran wrap from bread bowl and wine pitcher
  • Be aware when music inserts are required in addition to the song books
  • Remove ropes once opening song has started
  • Close main doors of church during the opening song
  • If the church feels hot/stuffy, open side doors for ventilation
  • During the collection (after the prayers of the faithful), ensure that all collection baskets are circulated
  • Gather the money from all the baskets into the large basket
  • Cue the 3 Hospitality Ministers to process with the gifts
  • After mass, take the large collection basket back into the sacristy
  • Pass out announcement sheets as people leave
  • Sort out the song books, collect any left behind in the chairs, and remove any inserts from the books
  • Attend Hospitality Social following the 9 pm Liturgy
  • Refresh names on the eight white crosses in front of the Mission Church on a quarterly basis



Summary: Organizes Campus Ministry's student activities geared towards students of all religious, spiritual, and philosophical traditions.

Detailed Description

  • Someone who feels comfortable cooking is a plus.
  • Meet regularly with the campus minister responsible for religious diversity
  • Have a strong interest in cooperation and understanding across diverse religious traditions
  • With the campus minister, participate in planning, implementing and evaluating various interfaith activities on campus, including (but not limited to):
    • leading the biweekly Interfaith Dinner Discussions, and creating other opportunities for dialogue and learning about different religions
    • the campus-wide Thanksgiving Interfaith Celebration and other prayer opportunities as appropriate
    • meetings with the leaders of religious clubs (together or individually) to listen to concerns and ideas and to coordinate projects and events
    • celebration and/or commemoration of the holy days of Jewish, Muslim, Hindu and other faith traditions, as appropriate
  • Participation in the Tunnel of Oppression/Hope and Global Village, presenting the religious diversity of campus
  • Publicize and promoting such events through Facebook, announcements, tabling, etc.
  • Help to oversee the Multifaith Sanctuary and Meditation Room, including regular assessments of supplies, status, and general upkeep of the space

Summary: Ensures that the liturgy runs smoothly through the coordination of various ministers.

Requirements

  • Must be a practicing Catholic

Detailed Description

  • The ideal candidate will have some experience in acolyte/altar serving ministry, should demonstrate a strong understanding of Roman Catholic Liturgy, and should be able to demonstrate strong volunteer recruitment and organizational skills.
  • Days/time needed will include Weekly Liturgy Planning Meeting/Breaking Open the Word, Office Hours/Liturgical Organizing, Sunday 6 & 9pm Liturgies and Regular 1-on-1s with supervisor, and other days/time as needed
  • Serve as resource and support for Liturgy Interns and Liturgical Ministers.
  • Assist Director of Liturgy and Music in Acolyte formation.
  • Participate in the rotation of Prayer Writers for the Prayers of the Faithful as needed.
  • Prepare Programs for Special Liturgies.
  • Serve as MC when requested for Special Liturgies: Welcome Weekend, Mass of the Holy Spirit, Golden Circle, Family Weekend, Triduum, and Commencement.
  • Maintain regular coordination with Director of Liturgy and Music and Liturgy Interns.
  • Arrive at Mission Church 45+ minutes before the Liturgy for Preparation and/or Rehearsal.
  • Touch base with each Liturgy Intern and provide support as needed.
  • Provide a graceful, hospitable presence in leading the Congregation in prayer and song.
  • Serve as a minister to the ministers.
  • Assist Liturgy Interns in post-liturgy organization (Books, hand-outs, etc.)
  • Encourage participation in Hospitality/Social following 9 PM Liturgy.
  • Assist Director in planning and presenting Liturgical Formation gathering.
  • Work with Director and Interns to plan and schedule prayer and social events for the Liturgical Ministers.

Requirements: Must be bilingual (Spanish and English)

General expectations

  • Intern will be rooted in the Roman Catholic tradition and demonstrate respect for other faith traditions.
  • Be bi-lingual (Spanish and English), with the ability to read, write and speak in Spanish.
  • Demonstrate familiarity with Roman Catholic Liturgy, primarily the Eucharist, but also Liturgy of the Hours
  • Expect to work 5-10 hours a month for this internship; this may vary according to time of year.
  • Meet regularly with supervisor for planning and assessment of programs.

Coordinate the monthly Misas en español

  • Oversee publicity efforts (posters, posting, facebook, etc.)
  • Assist in recruitment of presiders and preachers
  • Recruit and prepare student volunteers (lectors, communion ministers, music)
  • Assist in preparation of  worship aid for each Misa
  • Serve as MC/Host for Misas
  • Assist with set-up and cleanup for each Misa
  • Procure and prepare hospitality (snacks, drinks, etc.)
  • Help connect Misa attendees with other resources for their spiritual growth
  • Facilitate assessment of program

Provide support for Guadalupe Celebration

  • Assist with hospitality and clean-up on day of event (Sunday before final exams)
  • Assist with other needs as arise
  • Be present and assist with Parish Visit
  • Be present for both (or at least one) rehearsal 

Provide support for the Shrine of Remembrance with Religious Studies

  • Assist with the set-up and cleanup of the Shrine
  • Recruit volunteers to help with cleanup
  • Invite MeChA to collaborate

Additional Responsibilities

  • Assist with Sacramental Formation Intern Collaboration
  • Assist with publicity of various events outside of Misas  that are particular and inclusive of Catholic life, e.g. Taize, Reconciliation Services, Stations of the Cross
  • Assist with Prayer experiences and “Catholic Events”

Summary: Leads the congregation in song at most university liturgies.

Requirements: Must audition with the Director of Liturgy and Music.

Detailed Description

  • The ideal candidate will have adequate vocal and/or instrumental proficiency to execute contemporary Catholic repertoire, be capable of solo, duet and ensemble singing/playing, and will be able to demonstrate strong volunteer recruitment and organizational skills.
  • Days/times needed will include weekly liturgy and music planning meeting/Breaking Open the Word, Wednesday evening rehearsals, office hours/Music organizing, Sunday 6 & 9 pm Liturgies and rehearsals, and other days/time as needed
  • Recruit and maintain communication with choir members. 
  • Follow up on Campus Ministry "data forms" and contact students who check "music."
  • Prepare binders and choir copies for Sunday rehearsals.
  • Compile and regularly update music ministry roster.
  • Keep ongoing record of music selected for liturgies.
  • Arrive at Mission Church 100+ minutes before the liturgy for rehearsal.
  • Prepare music for distribution to choir
  • Be aware when music inserts are required in addition to the song books
  • Assist Director in rehearsal as needed
  • Sing/cantor as needed and desired
  • Provide a graceful, hospitable presence in leading the congregation in prayer and song
  • Announce music selections in the same hospitable manner as demonstrated by Director
  • Instruct choir to return music in an orderly fashion to your liking
  • Return music and binders to the intern office in Campus Ministry
  • Assist Director in planning and presenting workshops for cantors and other music ministers
  • Plan and schedule social events for the music ministers

Summary: Leads those who proclaim the day's readings at the evening liturgies, as well as major university liturgies.

 

Detailed description

  • The ideal candidate will have clear public speaking skills and confidence in providing training and formation of student lectors, as well as be able to demonstrate strong volunteer recruitment and organizational skills.
  • Days/time needed will include Weekly Liturgy and Music Planning Meeting/Breaking Open the Word, Office Hours, Sunday 6 & 9 pm Liturgies and Lector preparation session, and other days/times as needed
  • Recruit, schedule, and maintain communication with Lectors.
  • Contact students who have expressed an interest in lectoring.
  • Prepare Readings for Liturgy Planning Meeting/Breaking Open the Word and for Sunday Liturgies.
  • Send out readings to Presiders and Lectors 2 WEEKS in advance.
  • Compile and regularly update Proclamation Ministers/Lectors Roster.
  • Arrive at Mission Church 45+ minutes before the Liturgy for Proclamation Ministers' Preparation Session.
  • Facilitate Preparation Session, offering feedback and constructive criticism/suggestions.
  • Walk Ministers through ritual movement( ie: Procession, Bowing, ascending the Ambo, Vocal Projection/Use of Microphone, Candle Lighting, Prayers of the Faithful).
  • Provide a graceful, hospitable presence in leading the Congregation in Word and Prayer.
  • Join Recessional Procession.
  • Attend Hospitality/Social following the 9pm Liturgy.
  • Assist the Director of Liturgy and Music in planning and presenting formation and training Sessions for Proclamation Ministers.
  • Plan and schedule social events for the Proclamation Ministers

Summary: Coordinates and facilitates retreat experiences for Santa Clara students.

Requirements: Be able to lift 20 lbs

Detailed Description

  • Meet twice weekly with the Director of Retreats, once for business, once for formation.
  • Assist in the publicity, marketing, and promotion of all retreats and days of reflection, including:
    • Search Retreats
    • First Year Retreat
    • Silent/Ignatian Retreats
    • other days of reflection and programs which may arise throughout the year.
  • Help with office jobs and any necessary work related to, but not limited to retreats, special events, etc.
  • Coordinate the registration process and communication with retreat participants.
  • Participate in the 5-day Ignatian Retreat in anticipation of facilitating the Spring Quarter Silent Retreat.
  • Help review retreat evaluations and assess retreat programs in conversation with the campus minister(s) and/or retreat leaders.
  • Maintain organization of all retreat supplies, pack supplies for each retreat, and help re-organize closet and intern office weekly.
  • Support other campus ministry programs and collaborate as necessary to assist days of reflection and retreats others are leading.

Requirements:

  • Intern will be a fully initiated Roman Catholic and demonstrate respect for other faith traditions.
  • Must be available for Lenten (Scrutinies) and Triduum liturgies in 2018 and the Rite of Election (First week of Lent 2018

Rite of Christian Initiation of Adults (RCIA)

  • If Intern is unfamiliar with the Rite of Christian Initiation of Adults (RCIA) process, s/he will commit to learning about the process through reading, workshops, classes and/or conversations with supervisor.
  • Summer beforehand- Read through The Way of Faith and reflect on questions to be determined by supervisor; ongoing google doc
  • Assist in the planning and help facilitate weekly RCIA group sessions (typically Wednesday evenings)
  • Participate in weekly “Breaking Open of the Word” (BOW) with other liturgy interns.
  • Prepare for and lead the Dismissal rite for Catechumens (usually evening liturgies)
  • Meet with students in the RCIA process, as needed, on an individual basis.
  • Assist with Rites (dates/times will vary).
  • Retreats for RCIA and Confirmation (TBD)
  • Recruit and train other students to lead dismissal rite.
  • Help with formation of sponsors and neophytes (recently initiated students).
  • Assist with administrative details (information upkeep, poster boards)
  • Use of Social Media to assist in formation of catechumens and candidates

Sacrament of Confirmation

  • Provide administrative support throughout the year, especially spring quarter (baptism certificates, confirmation certificates, book recording on-site and at Saint Claire, baptism church memorandum)
  • Assist with the planning and facilitation of catechetical sessions (spring quarter, typically Sunday mid afternoon).
  • Assist with the preparation of half-day Retreat
  • Assist with the rehearsal and hospitality (in collaboration with hospitality intern) of actual confirmation day
  • Assist in mystagogical reflection (last session)

Additional Responsibilities

  • Assist with publicity of various events outside of RCIA/Confirmation that are particular and inclusive of Sacramental Formation, e.g. Taize, Reconciliation Services, Stations of the Cross
  • Assist with Prayer experiences and “Catholic Events”