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Financial Systems Information

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The University's accounting distribution strings provide the coding structure that define transactions in financial terms. The strings serve as the building blocks and foundation of the general ledger. These "blocks", called chartfields, work together in a string to facilitate accounting, reporting and budgeting. The string consists of eight individual alphanumeric "blocks", or segments, called chartfields. The seven chartfields used most commonly are described below. The eighth chartfield is called Operating Unit and is only used with JST fund and department combinations.

Definition Definition Definition  Definition   Definition  Definition Definition
Values        Values      Values        Values  Values          
             

 

Fund transfers are accounting entries that move all, or a portion of, a fund's balance to another fund. The appropriateness of a fund transfer is dependent on the characteristics of the source and destination funds, including the type of fund, the restrictions of the fund. Generally, fund transfers are allowed when the use of the source and destination funds are alike and the terms of the restricted fund does not preclude such a transfer. In general, transfers are allowed to:

  • Move funds to operating funds from restricted funds
  • Transfer funds into or between plant funds
  • Allocate and reallocate general (unrestricted) funds among budget units (by University Budget Office only)

Fund transfers are created using account codes per the matrix below. First find the row that corresponds to the fund type you are transferring from and follow the columns over until you reach the fund type you are transferring to. The intersecting cell defines the account code combination to be used for the transfer transaction. Please note that all transfers require the program code of XFER. 

Fund Transfer Matrix

Month FTARs and Chargebacks Due to UFO Accounting Close Date Reports Available Online
07/2017 Thu  08/03/2017 Thu 08/10/2017 Fri 08/11/2017
08/2017 Wed 09/06/2017 Fri 09/08/2017 Mon 09/11/2017 
09/2017 Wed 10/04/2017 Fri 10/06/2017 Mon 10/09/2017 
10/2017 Fri 11/03/2017 Tue 11/07/2017 Wed 11/08/2017
11/2017 Tue 12/05/2017 Thu 12/07/2017 Fri 12/08/2017
12/2017 Thu 01/04/2018 Tue 01/09/2018 Wed 01/10/2018
01/2018 Mon 02/05/2018 Wed 02/07/2018 Thu 02/08/2018
02/2018 Mon 03/05/2018 Wed 03/07/2018 Thu 03/08/2018
03/2018 Wed 04/04/2018 Fri 04/06/2018 Mon 04/09/2018
04/2018 Thu 05/03/2018 Mon 05/07/2018 Tue 05/08/2018
05/2018 Tue 06/05/2018 Thu 06/07/2018 Fri 06/08/2018
       
June - FY'18
First Close 2018
TBD - Please reference Year-end Close Schedule when published TBD - Please reference Year-end Close Schedule when published TBD - Please reference Year-end Close Schedule when published
Second Close 2018 TBD - Please reference Year-end Close Schedule when published TBD - Please reference Year-end Close Schedule when published TBD - Please reference Year-end Close Schedule when published
Final Pre-Audit and Audit Committee N/A N/A TBD - Please reference Year-end Close Schedule when published

PDF Available FY2018 Monthly Closing Schedule