Financial Systems Information
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The University's accounting distribution strings provide the coding structure that define transactions in financial terms. The strings serve as the building blocks and foundation of the general ledger. These "blocks", called chartfields, work together in a string to facilitate accounting, reporting and budgeting. The string consists of eight individual alphanumeric "blocks", or segments, called chartfields. The seven chartfields used most commonly are described below. The eighth chartfield is called Operating Unit and is only used with JST fund and department combinations.
Fund transfers are accounting entries that move all, or a portion of, a fund's balance to another fund. The appropriateness of a fund transfer is dependent on the characteristics of the source and destination funds, including the type of fund, the restrictions of the fund. Generally, fund transfers are allowed when the use of the source and destination funds are alike and the terms of the restricted fund does not preclude such a transfer. In general, transfers are allowed to:
- Move funds to operating funds from restricted funds
- Transfer funds into or between plant funds
- Allocate and reallocate general (unrestricted) funds among budget units (by University Budget Office only)
Fund transfers are created using account codes per the matrix below. First find the row that corresponds to the fund type you are transferring from and follow the columns over until you reach the fund type you are transferring to. The intersecting cell defines the account code combination to be used for the transfer transaction. Please note that all transfers require the program code of XFER.
|Month||FTARs and Chargebacks Due to UFO||Accounting Close Date||Reports Available Online|
|07/2017||Thu 08/03/2017||Thu 08/10/2017||Fri 08/11/2017|
|08/2017||Wed 09/06/2017||Fri 09/08/2017||Mon 09/11/2017|
|09/2017||Wed 10/04/2017||Fri 10/06/2017||Mon 10/09/2017|
|10/2017||Fri 11/03/2017||Tue 11/07/2017||Wed 11/08/2017|
|11/2017||Tue 12/05/2017||Thu 12/07/2017||Fri 12/08/2017|
|12/2017||Thu 01/04/2018||Tue 01/09/2018||Wed 01/10/2018|
|01/2018||Mon 02/05/2018||Wed 02/07/2018||Thu 02/08/2018|
|02/2018||Mon 03/05/2018||Wed 03/07/2018||Thu 03/08/2018|
|03/2018||Wed 04/04/2018||Fri 04/06/2018||Mon 04/09/2018|
|04/2018||Thu 05/03/2018||Mon 05/07/2018||Tue 05/08/2018|
|05/2018||Tue 06/05/2018||Thu 06/07/2018||Fri 06/08/2018|
|June - FY'18
First Close 2018
|TBD - Please reference Year-end Close Schedule when published||TBD - Please reference Year-end Close Schedule when published||TBD - Please reference Year-end Close Schedule when published|
|Second Close 2018||TBD - Please reference Year-end Close Schedule when published||TBD - Please reference Year-end Close Schedule when published||TBD - Please reference Year-end Close Schedule when published|
|Final Pre-Audit and Audit Committee||N/A||N/A||TBD - Please reference Year-end Close Schedule when published|
PDF Available FY2019 Monthly Closing Schedule