Financial Systems Information
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Accounting Distribution Strings
The University's accounting distribution strings provide the coding structure that define transactions in financial terms. The strings serve as the building blocks and foundation of the general ledger. These "blocks", called chartfields, work together in a string to facilitate accounting, reporting and budgeting. The string consists of eight individual alphanumeric "blocks", or segments, called chartfields. The seven chartfields used most commonly are described below. The eighth chartfield is called Operating Unit and is only used with JST fund and department combinations.
Fund Transfers and Account Matrix
Fund transfers are accounting entries that move all, or a portion of, a fund's balance to another fund. The appropriateness of a fund transfer is dependent on the characteristics of the source and destination funds, including the type of fund, the restrictions of the fund. Generally, fund transfers are allowed when the use of the source and destination funds are alike and the terms of the restricted fund does not preclude such a transfer. In general, transfers are allowed to:
- Move funds to operating funds from restricted funds
- Transfer funds into or between plant funds
- Allocate and reallocate general (unrestricted) funds among budget units (by University Budget Office only)
Fund transfers are created using account codes per the matrix below. First find the row that corresponds to the fund type you are transferring from and follow the columns over until you reach the fund type you are transferring to. The intersecting cell defines the account code combination to be used for the transfer transaction. Please note that all transfers require the program code of XFER.
FY19 Monthly Close Schedule
|Month||FTARs and Chargebacks Due to UFO||Accounting Close Date||Reports Available Online|
|July||2018||Tuesday, August 7, 2018||Thursday, August 9, 2018||Friday, August 10, 2018|
|August||2018||Thursday, September 6, 2018||Monday, September 10, 2018||Tuesday, September 11, 2018|
|September||2018||Thursday, October 4, 2018||Monday, October 8, 2018||Tuesday, October 9, 2018|
|October||2018||Monday, November 5, 2018||Wednesday, November 7, 2018||Thursday, November 8, 2018|
|November||2018||Wednesday, December 5, 2018||Friday, December 7, 2018||Monday, December 10, 2018|
|December||2018||Friday, January 4, 2019||Tuesday, January 8, 2019||Wednesday, January 9, 2019|
|January||2019||Tuesday, February 5, 2019||Thursday, February 7, 2019||Friday, February 8, 2019|
|February||2019||Tuesday, March 5, 2019||Thursday, March 7, 2019||Friday, March 8, 2019|
|March||2019||Thursday, April 4, 2019||Monday, April 8, 2019||Tuesday, April 9, 2019|
|April||2019||Friday, May 3, 2019||Tuesday, May 7, 2019||Wednesday, May 8, 2019|
|May||2019||Wednesday, June 5, 2019||Friday, June 7, 2019||Monday, June 10, 2019|
PDF Available FY19 Monthly Closing Schedule