Program Code Definitions
The program code chartfield is an alpha string of up to 5 characters that characterizes transactions by function. The values represent categories based on NACUBO (National Association of College and University Business Officers) standards, and allow Santa Clara University financial transactions to be compared to those of other universities across the country. The Controller’s Office assigns the appropriate program code(s) for each fund-dept combination in compliance with NACUBO standards. It is a required field on all tranactions.
Printable version: Program Code Definitions and Values
|Program Code||Acronym Description||Used For:|
|AGCY||Agency||Agencies are funds that record amounts held for parties external to the University.|
|ASAUX||Academic Support/Auxiliaries||The Museum and Faculty Housing|
|ASFA||Academic Support/Financial Aid||Prizes and Awards|
|ASIS||Academic Support/Institutional Support||Academic Computing Center. Curriculum and Faculty Development. Sponsored Projects Office. Academic Media Services. Other programs such as Core Curriculum, Academic Searches, Faculty Orientation, Faculty Senate|
|ASLIB||Academic Support/Libraries||Heafey and Orradre|
|ASPS||Academic Support/Public Service||Public service activities which support the learning process.|
|ASSS||Academic Support/Student Services||Provost student awards and honors, athletic academic enhancement.|
|AUX||Auxiliary||An auxiliary enterprise exists to furnish goods or services to students, faculty, or staff, & charges a fee directly related to, although not necessarily equal to, the cost of the goods or services. The distinguishing characteristic of an auxiliary enterprise is that it is managed as an essentially self-supporting activity. Examples are residence halls, food services, bookstore, faculty clubs, faculty & staff parking, & faculty & staff housing.|
|FAATH||Athletic Financial Aid||Athletic Financial Aid|
|FAC||Facilities||Includes all expenditures for operations established to provide services & maintenance related to grounds & facilities.|
|FAFED||Federal Financial Aid||Federal Financial Aid|
|FAGRD||Financial Aid for Grad students||Financial Aid for Grad students|
|FAST||State Financial Aid||State Financial Aid|
|FAUG||Financial Aid for Undergrad students||Financial Aid for Undergrad students|
|IN||Instruction||Academic department support including salaries and benefits for support staff, student wages, and discretionary expenses (office supplies and other costs including postage, phone, copier, and faculty travel.) Special programs such as Computer Labs, Engineering Design Center, Women’s Studies, and Ethnic Studies. Studies Abroad.|
|IS||Institutional Support||Expenditures for activities concerned with management & long-range planning for the entire University, such as planning & programming; legal services; fiscal operations; administrative data processing; space management; employee personnel & records; logistical activities that provide procurement, storerooms, safety, security, printing, and transportation services to the institution; and activities concerned with community & alumni relations, including development & fund raising.
Representative Units: Executive Offices, University Relations, Finance, Human Resources, Administrative Services, Information Technology, Non-academic Media Services.
|ONC||Other non-current||Capital Projects / Construction|
|PS||Public Service||Expenditures for activities established primarily to provide noninstructional services beneficial to individuals & groups external to the institution. These activities include community service programs (excluding instructional activities) and cooperative extension services. Included in this category are conferences, institutes, general advisory services, and similar noninstructional services to particular sectors of the community.|
|RSCH||Research||Expenditures for activities specifically organized to produce research, whether commissioned by an agency external to SCU or separately budgeted by a school, department, or unit within SCU.|
|SS||Student Services||Expenditures incurred for offices of admissions & the registrar & activities with the primary purpose of contributing to students' emotional & physical well-being & intellectual, cultural, & social development outside the context of the formal instruction program.
Representative Units: Enrollment Management, Athletics, Campus Recreation, Campus Ministry, Center for Student Leadership, Career Services, Counseling Services, Student Health Center.