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Fund Accounts

CSO Accounts

Chartered student organizations (CSOs) have 3 types of fund accounts:

Each CSO receives a budget allocated by the University. This budget is considered the CSO's general budget for the year. University-allocated funds are in this account.

Any unspent funds and/or excess revenue from prior years are in this account. The ability to use funds in this account is restricted to one-time, non-recurring expenses.

Any funding generated on behalf of a CSO is transferred into this fund account. Examples of these funds are monetary gifts from alumni and companies through University-sponsored fundraising. Funds in this account may carry over quarter to quarter (and year to year).

RSO Accounts

Registered student organizations (RSOs) have 4 types of fund accounts:

The ASG fund account is for any funding that is allocated by the Associated Student Government (ASG). Funds in this account may not carry over from one quarter to another unless approved by ASG.

Any funding that an RSO raises through fundraising efforts, membership dues, and other contributions are deposited into this fund account. Funds in this account may carry over quarter to quarter (and year to year).

Any funding generated on behalf of an RSO is transferred into this fund account. Examples of these funds are monetary gifts from alumni and companies through University-sponsored fundraising. Funds in this account may carry over quarter to quarter (and year to year).

Any funding that an RSO receives from the Santa Clara Fund are deposited into this fund account. Funds in this account typically do not carry over from one quarter to another.

Each fund account can only receive funds from particular funding sources. However, the sum of funds across all fund accounts is the total balance that an RSO has to spend on events and other expenses.

No Outside Accounts

CSOs and RSOs are not permitted to have any other type of financial accounts such as bank accounts, credit union accounts, off-shore accounts, or any other accounts not affiliated with the University. All financial transactions must be made through the fund accounts described above unless prior arrangements are approved by the Director of the Center for Student Involvement.

Deposit First, Then Spend

All revenue that your student organization generates by whatever means needs to be deposited into your account first before being used as funds to pay for expenses.