Forms, Orientation Materials, Program Monitoring
Roles and Responsibilities for University Sponsored International Travel
The safety and security of SCU students, faculty, and staff abroad is of the utmost importance to the University. SCU Faculty/Staff Program Coordinators are required to fulfill their responsibilities for University-sponsored travel before, during and after the program abroad.
- Role of the Program Coordinator
- Program Proposal Deadlines
- International Travel Approval & Participation Procedures
- Policies and Procedures
- International Travel Proposal Preparation 2019-2020 (video)
Resources to Help Program Coordinators Leading Pre-Departure Orientation
- SCU Pre-Departure Orientation PowerPoint Presentation
- SCU Orientation Discussion Guide
- SCU Global Guide
- Global Engagement Guide to Ethical Photos.
Information Program Coordinators Should Give to Participants at Least 8 Weeks Prior to Departure
- US Department of State Smart Traveler Enrollment Program (STEP)
- US Department of State Country Specific Information
- US Department of State Worldwide Travel Alert
- Centers for Disease Control Health Information
- Chubb Emergency Assistance Card
- US Department of State Country-Specific Travel Alerts and Warnings (if relevant)
- Certification Letter Template for Students (if relevant)
Information Program Coordinators Should Collect from Participants and Review Prior to Departure
- SCU Waiver - Required University Form 1
- SCU Health Report - Required University Form 2
- SCU Insurance - Required University Form 3
- Language Evaluation Form (if relevant)
- Dependent/Companion Proposal Form (if relevant)
- COVID Notice of Understanding Form (example)
- No Travel Outside of Program Destination Student Behavior Contract (if relevant)
Program Coordinators Should Review Updates and Monitor the Situation Abroad Through These Sources
- Overseas Security Advisory Council (OSAC) newsletter
- SCU Travel Insurance
- US Department of State Country Information, Travel Warnings
- Centers for Disease Control (CDC) Traveler's Health Update
Program Coordinators Should Submit These Documents (only) to Campus Safety
Health and Safety Resources for Program Coordinators
- World Health Organization
- U.S. Customs & Border Protection
- Federal Aviation Administration
- Association for Safe International Road Travel
- The Center for Global Education: SAFETI Clearinghouse
- NACUBO International Resource Center
- US Department of State Traveler's Checklist
- US Department of State Students Abroad
- Embassies in the US