Frequently Asked Questions
Registration for Individual SCU Faculty/Staff Travelers FAQs
No, this is a registry, not an approval process. Travel that is accompanied by students must be reviewed and approved by the University, under the guidelines of the University International Travel Policy. This is simply to notify the University of your individual travel, not to approve.
Yes. It ensures that you will be under the protection of the University's health insurance while abroad. It additionally allows the University to identify which countries faculty are most heavily involved in and to consider building stronger connections in those countries.
If you don't register and are travelling to a location that is not covered by the University's health insurance, you may not be covered. By registering, we can confirm that you are going to a country that is covered.
The University is not monitoring your vacation. Please do not register your vacations. This is simply for individual travel that is University sponsored (i.e., under your responsibilities to the University), an example of sponsored travel is attending a conference paid for by Santa Clara University. If you have any questions about whether your travel is considered University Sponsored, please see here . That said, we do recommend that for your personal health and safety while on vacation, you consider registering with the STEP program, which registers you with the US consulate in the country to which you are travelling.
If your travel is personal in nature, coverage is not provided by SCU. However, if SCU funds are utilized, please be sure to utilize the registry.
If SCU funds are not expended, it is not University Sponsored travel. If you have concerns or want further clarification, please contact the Global Engagement Office at email@example.com.
Please submit as soon as possible in that case. We request four weeks notice as it gives us ample time to ensure that travel is to a country that is covered by our insurance.
No, this is solely for International Travel. Please do not submit your domestic travel.
Yes. Please submit a form for each country visited. Therefore, if you are traveling to France and Germany, please submit twice.
If you received a confirmation that your submission was received, that's it.
Getting ready for international conferences is tough enough. We've done our best to make this as simple as possible, but we're still looking at ways to make it easier. Feel free to let us know your suggestions.
Please contact the Global Engagement Office at firstname.lastname@example.org.
Travel Permission Application FAQ
Please contact email@example.com for any questions regarding filling in applications.
Approval is not ensured. Every application is reviewed, and travel that has been approved in the past may not be approved in the future. Additionally, when given, approval is contingent upon the current state of affairs in the proposed region(s) and the Travel Policy Advisory Committee reserves the right to alter their decision at any time should conditions change.
However, we do have some tips for preparing excellent applications:
- Submit early or on time!
- If proposing an exception to Santa Clara University’s travel policy, and requesting to travel to a DOS warning country, explain thoroughly and clearly how no other location would be able to accomplish the learning outcomes of the program.