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Overview of What is University-Sponsored Travel

University sponsored travel includes education abroad opportunities organized, developed, or administered by specific colleges, departments, or Santa Clara University employees as approved by the Associate Provost for International Programs, the Travel Policy Approval Committee, and the Provost for Academic Affairs. 

What is University Sponsored Travel?

University Sponsored Travel includes but is not limited to credit-bearing and non-credit bearing experiences such as: study abroad programs, internships, field studies, service learning, research, volunteer or work programs, fellowships, or professional development activities sponsored or endorsed by the University.  All sponsored travel requires an International Travel Permission Application to be submitted to GEO.  

What is non-University Sponsored Travel?

Individual student travel that has no formal affiliation with SCU is not monitored by the university and does not require an International Travel Permission Application.  This includes vacations and any programs or internships abroad that students may pursue independently outside of SCU.   

The following table provides an overview of international travel approval at Santa Clara University:

Traveler

University-Sponsored Travel

Non-University-Sponsored Travel

Travel to Region without Current Travel Restriction(s)

Travel to Region with Current Travel Restriction(s)

Undergraduate Student

Travel/funding require approval by the Associate Provost for International Programs

Travel/funding require approval by the Travel Policy Advisory Committee and Provost

Santa Clara University does not regulate this travel and it is strongly discouraged. Disenrollment from the University must occur if travel interferes with academic year.

Graduate Student

Travel/funding require approval by the Associate Provost for International Programs

Travel/funding require approval by the Travel Policy Advisory Committee and Provost

Santa Clara University does not regulate this travel and it is strongly discouraged. Disenrollment from the University must occur if travel interferes with academic year.

Faculty or Staff

Travel/funding require approval by the Associate Provost for International Programs

Travel/funding require approval by the Travel Policy Advisory Committee and Provost

Santa Clara University does not regulate or fund this travel.

Alumni or the Public

Travel/funding require approval by the Associate Provost for International Programs

Travel/funding require approval by the Travel Policy Advisory Committee and Provost

Santa Clara University does not regulate or fund this travel.

Agents or Affiliates of the University

Travel/funding require approval by the Associate Provost for International Programs

Travel/funding require approval by the Travel Policy Advisory Committee and Provost

Santa Clara University does not regulate or fund this travel.

 Senior Administrative Staff Travel

It is recommended that no more than three officers of the University travel domestically or abroad in the same aircraft.