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Application Update

Study Abroad Application Update for 2019-20 Abroad

The study abroad application process for the academic year 2019-20 is the most highly impacted in years. Over the last several years we have experienced growing pressure on the study abroad program budget as undergraduate enrollment at SCU has increased and admitted students come with increased expectations of studying abroad. We know that study abroad is important to students and families because alumni often tell us it was one of the most impactful learning experiences of studying at SCU and study abroad sets the stage for post-graduation success, including fellowships and graduate school. We hope to answer questions about the process below.

Also, please see Parents & Family Resources.

FAQs

Options for Applicants Who Were Not Nominated

Students have four options from which to make choices about their next steps related to study abroad:

1. Apply to study abroad summer 2019

Applications for summer study abroad have been reopened for select programs. Please review the program information and eligibility requirements for each program. If you would like to apply to one of these programs, email studyabroad@scu.edu by 5 p.m. on Wednesday, February 27th with the following information (name, summer study abroad program name and your desire to have an application created for this summer program) and the Study Abroad Office will move your application materials to that program. Students who meet the program eligibility requirements for these summer programs will be nominated.

2. Re-apply in 2019-20

The Study Abroad Office will help students who plan to re-apply to study abroad next year. Students should plan to attend:

Submitting A Strong Study Abroad Application workshop offered twice:

  • March 4th at 2 p.m. in the Williman Room
  • March 7th at 1 p.m. in the Parlors B/C in Benson
Drop-in advising resumes March 4, following the conclusion of the application process. Drop-in advising hours are Mondays/Tuesdays 10-noon and Wednesdays/Thursdays 2-4 p.m.

3. Apply to another global program offered at SCU

Students may view deadlines for 2018-19 here. Students are encouraged to reach out to specific programs about their requirements and deadlines. The following program opportunities are available this summer 2019:

4. Take a leave of absence from the University from SCU and apply to programs independently

Students who choose this option follow the regular university process for withdrawing from the university.  Students who take a leave of absence from SCU to participate on independent study abroad programs and may request that their academic coursework come back to SCU in keeping with the university's normal transfer credit policy.  The policy is:  After matriculating at SCU students may receive a lifetime maximum of 10 units of transfer credit and transfer credit may not be used to fulfill major/minor/core requirements.  The Drahmann Center manages the leave of absence process for the university and students can make appointments with that office here.

There are many study abroad options for students who wish to take a leave of absence and pursue an experience abroad.  As such, SCU considers this independent of the university and students do not go through the Study Abroad Office for advising or applications and instead identify programs that meet their needs and work directly with the programs to complete their applications. In the case of independent programs that request "approval from the home campus study abroad office", the Study Abroad Office is happy to help support students by completing this form for them.  To request this, students should bring the form to Study Abroad Office in Varsi Hall and leave it at the front desk for us to complete.

The following SCU study abroad programs accept applicants independent of SCU:

  • CIEE (apply as an "autonomous student")
  • FIE (apply as an "independent applicant")
  • Loyola (apply as an "independent applicant")
  • SIT (apply as an "independent applicant")

The following SCU study abroad programs do not accept applicants independent of SCU:

  • Exchange programs: Alberto Hurtado, Deusto, Lille,  Lund, Sophia, GE3 Engineering exchange, University College Dublin, Universidad Catolica de Cordoba
  • IES

 

Share Feedback

The Study Abroad Office knows that you may have questions or wish to share your feedback about the competitive nature of study abroad at SCU.  The Study Abroad Office has created two ways you can share your feedback:

  • A dedicated email account, SAApplicationProcess@scu.edu, has been created where students and parents can offer feedback. The Study Abroad Office will share feedback received via this email with Senior Leadership at the university.
  • A dedicated phone line has been established for the Study Abroad Application Process 2018-19: (408) 554-4375 for students and families. The Study Abroad Office will share feedback received with Senior Leadership at the university.

 

Also, Senior University Leadership, including Provost Dennis Jacobs, will be meeting with students at a special session on Tuesday, February 19, at 5:30 p.m. in Daly Science 207 to address the competitive nature of SCU study abroad.

Competitive Nature of SCU Study Abroad

SCU has increased incoming class sizes and we have had a strong response to study abroad outreach and advising this fall. We received 530 applications for the 2019-20 academic year (fall/winter/spring).

Both. In addition to the program as a whole being competitive, individual programs may have enrollment constraints and may be internally competitive. Three programs (FIE London, IES Barcelona, and IES Milan) received more than 30 student applications; we have a cap of 30 students per study abroad program.

The application is the place for students to make a compelling case for academic alignment. All applications are scored using the same process and rubric. Scores are based on the strength of a student’s application, not on their major or minor.

The SCU Campus Climate Study results were recently released and emphasized Santa Clara’s goal of cultivating leadership for participation in a diverse, multicultural world.  We want to send as many students abroad as we can to help contribute to this goal.  We, on the study abroad team, are working hard to maximize the number of students we send abroad.

Studies show that GPA is not the sole indicator of success in study abroad. Some students experience an adjustment period during their first semester in college and this may be especially true for first generation students or underrepresented students who are adjusting to campus culture. The unintended consequence of basing application success on GPA is potentially a less diverse group of students studying abroad.

The Study Abroad program budget is allocated in the same manner as other academic program budgets; a fixed number is provided. The budget has not increased at the same time that demand for the program and overall university enrollments have increased.

Students pay tuition that goes into the general university operating fund and the study abroad program is funded like other academic programs of the university. Santa Clara University allows all financial aid to travel abroad to support students. The cost of most semester programs abroad exceeds the quarter funding model at SCU.

The budget was established in 2010 based upon sending 420 abroad, in keeping with 2010 undergraduate enrollment numbers allowing for about 35% of undergraduates to study abroad. The budget now supports sending about 330 students abroad or 24% of undergraduates to study abroad.

Virtually all. Due to the highly competitive nature of the program, we have discouraged students who do not meet eligibility requirements from applying.  

The percentage of students who are nominated who then accept their offer to study abroad is typically about 95%, last year 4 people moved off the waitlist.

The number of nominations that can be extended to waitlisted students is contingent on the number of responses to the initial offers of nomination. It is not possible to know an application’s position on the waitlist, because the waitlist is not ranked. As positions open up, waitlisted students will be nominated using the same holistic review process used in the initial evaluation and will depend upon funding, availability of spots in programs, etc. Students will receive communication about their status on the waitlist by February 27th.

Students who are not moved off of the waitlist or whose applications are not nominated for study abroad may consider withdrawing from the university and studying abroad independently.  Students who study abroad independent of the University may request transfer credit in keeping with the university policy for transfer credit. The university transfer credit policy allows for a lifetime maximum of 10 credits to be transferred to SCU and transfer credit may not count for major, minor, nor Core. 

 

 

There are other global opportunities that range from one to seven weeks in length, these programs such as the LSB Global Fellows program, the Ignatian Center Immersions, the Miller Center Global Social Benefit Fellows program are also competitive. Please contact those departments for eligibility information and deadlines.

Study Abroad Application Review Process and Timeline

Over 50 SCU faculty and staff are participating as readers/evaluators reading our 530 applications. Each application is read by a minimum of two readers, a faculty/staff reader and an SCU study abroad staff member. The readers' scores are combined and then ranked from highest to lowest score. Applications are scored using this rubric, which is posted on our website and has been shared widely with students. Meeting program eligibility requirements does not guarantee a student a nomination.

Eligibility requirements vary by program yet may include: the SCU or the program specific minimum GPA requirement; the number of units completed by time program starts (88 completed for fall/winter/spring programs); the program language proficiency requirements; having a declared major by the study abroad application deadline; being in good academic and disciplinary standing, etc.

Nominated – A student is approved to study abroad on his/her first choice program. Nominated applicants must confirm participation by the deadline. If confirmation is not received by deadline, the student is withdrawn from study abroad. We nominate students until the program budget allocated to study abroad is exhausted.

Not Nominated - The application is not approved. The most common reasons for applications that are not nominated include: not meeting program eligibility requirements, GPA, major declaration, language preparation, academic preparation, or less compelling articulation of alignment between program choice and academic, professional, or personal goals.

Redirected – The applicant meets program eligibility requirements but did not receive a high enough average score to receive a nomination to first choice program and is moved or “redirected” to an exchange program if there is still room in our exchange portfolio and the program meets the students’ academic needs. 

Waitlisted – Some qualified students will not receive high enough average scores to be nominated but will be placed on the waitlist. Students may be moved off of the waitlist and moved to ‘nominated’ status if space opens up after the date for nominated students to confirm participation passes. We nominate students until the program budget allocated to study abroad is exhausted.  In recent years, waitlists have consisted of about 20-30 students with an average of 3-5 students moving off of the waitlist after date for nominated students to confirm participation passes. We expect the waitlist to be greater this year.

February 25th 5 p.m. PST - deadline for nominated students to confirm their participation

February 27th - students notified whether or not they have been moved off of the waitlist; no further movement of students will occur after this date

February 27th 5 p.m. PST - deadline for students who would like to apply for summer study abroad programs

March 4th 5 p.m. PST - deadline for students moved off of waitlist to confirm participation



What has the Study Abroad Team Done to Address The Issue of Competitiveness?

  1. We have adjusted the program portfolio to decrease the average cost of a study abroad program to be able to send more students abroad.
  2. We have negotiated discounts and special arrangements with partners, where possible.
  3. We have developed and intensified scholarship advising resulting in significant funding for students each year. For the 2018-2019 academic year abroad, 92 SCU students have received scholarships totaling over $140,000 to help fund their study abroad experiences. This includes national scholarships, such as the Gilman.
  4. We have changed our messaging to students and families during Preview Days, Family Weekend, Study Abroad 101s, in advising sessions, etc. to articulate that study abroad at SCU is highly competitive and not all qualified applicants are nominated to study abroad.
  5. We have created a Parent and Family Resources page on our website.
  6. The Study Abroad Office will conduct two workshops on Submitting A Strong Study Abroad Application. The workshops will be offered on March 4th at 2 p.m. in the Williman Room and on March 7th at 1 p.m. in the Parlors B/C in Benson.
  7. The Study Abroad Office knows that you may have questions or wish to share your feedback about the competitive nature of study abroad at SCU.  The Study Abroad Office has created two ways you can share your feedback:
    • A special session with Senior University Leadership, including Provost Dennis Jacobs, has been organized for Tuesday, February 19, at 5:30 p.m. in Daly Science 207 to address the competitive nature of SCU study abroad.
    • A dedicated email account, SAApplicationProcess@scu.edu, has been created where students and parents can offer feedback. The Study Abroad Office will share feedback received via this email with Senior Leadership at the university.
    • A dedicated phone line has been established for the Study Abroad Application Process 2018-19: (408) 554-4375 for students and families. The Study Abroad Office will share feedback received with Senior Leadership at the university.

Updated February 15, 2019