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Policy 307 - Telecommuting

307. Telecommuting

Statement

Santa Clara University considers telecommuting to be a viable work option in certain circumstances which, when properly implemented and administered, benefits both the University and the telecommuter. The University defines telecommuting as the substitution of telecommunication technologies, including, but not limited to, telephones, facsimile machines, computers, electronic mail, and modems for travel to the University’s offices. A telecommuter is an employee who works for the University from a home, or other remote office, for some part of the regularly scheduled workweek.

Telecommuting does not change the basic terms and conditions of employment with the University. All University employees, including telecommuters, are subject to the University’s employment policies and procedures.

Procedure

The telecommuter’s work schedule must be approved by the supervisor. The telecommuter agrees that he or she will be readily accessible during scheduled work hours while working from his or her home office or any other remote office. A telecommuter who is an overtime or non-exempt employee must complete a daily time sheet. A non-exempt telecommuter must also take his or her required breaks and must obtain pre-approval to work any overtime in accordance with University policy.

Responsibility

The telecommuter is responsible for designating and maintaining a workplace that is free from recognized hazards and that complies with all occupational safety and health standards, rules, and regulations. The telecommuter is responsible for setting up and maintaining an ergonomically correct workstation. Employees requiring assistance in this regard should contact Human Resources. The telecommuter is responsible for any tax implications related to his or her home work space.

The University shall be responsible for the repair and maintenance of University owned telecommuting equipment, office equipment, and furniture in accordance with established procedures. The telecommuter agrees to use all equipment for its intended purpose, in accordance with the manufacturer’s instructions and in a safe manner and to return it promptly to the University at the conclusion of the work.

All office equipment, telecommuting equipment, furniture, and other items used in performance of University business shall be located within the work space designated by the telecommuter and may be used only by authorized employees for intended University purposes. The telecommuter is responsible for insuring University provided equipment under his or her homeowner’s or renter’s insurance policy.

Resource

Contact Human Resources if you have questions or would like more information on this policy. Human Resources will refer technical and/or non-Human Resource related issues to the appropriate departments.


Policy Approved: October 23, 1998
Last Updated: October 28, 1998

Maintainer: Human Resources

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