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Instructional Continuity

Faculty FAQs

Faculty Colleagues, 

On this page, we are compiling FAQs and answers that may be useful as you shift to online instruction. This will be updated regularly as we determine the answers to pending questions and as previously-unanticipated questions arise. Thank you in advance for your hard work and patience.

We all wish there had been more time to prepare for the shift to online instruction. However, the rapidly changing and unprecedented circumstances surrounding COVID-19 led to the need to make this move on short notice. We know you are committed to our students and their education, and we appreciate all the extra efforts that you are making this week and in the weeks to come. 

We understand that this is challenging and we will encounter many bumps in the road. We encourage you to be creative and to modify the curricula you are delivering as you see fit. Let’s all try our best to support our students and one another as we navigate these unchartered waters.

1. What campus facilities will remain open while the university is open? Will I be able to access them?

The Mar. 16 COVID-19 Campus Access Control Plan states:

Santa Clara County Public Health Department has issued Shelter In Place orders through April 7th. To assist in compliance of this we will be locking the exterior doors of campus buildings beginning this evening until further notice. Please refer to this building list for further detail by building.  We ask everyone to stay away from campus - eliminating your presence not only helps to prevent spread, it also allows for those personnel who must remain on campus to focus on the most essential activities.  Further information on essential services and campus access can be found on the University Operations website.  Essential services include facilities, security, safety, IT, housing, dining services, health services, mental health or counseling and psychological services, and personnel whose work is necessary to ensure the ongoing viability of research such as maintaining living organisms and conducting critical maintenance procedures.  Activities necessary to support our transition to online learning can also be considered essential during the Shelter In Place order.

Only those that perform services which can be done only on-campus should physically be here.  Information about being registered to perform essential services on campus can be found in this communication.  If you have an essential need to access a building that you do not normally have access to you will need to coordinate with Campus Safety Dispatch by calling 408-554-4441.

You will need to have your campus ACCESS Card with you for Campus Safety to verify your association with the University.

For more information visit the website at www.scu.edu/COVID-19 or call the hotline at 408-551-3321. Please email any questions or concerns to Covid19@scu.edu.

2. Will physical classrooms remain open for teaching during the spring term?

We are encouraging anyone who can teach from home to do so to limit all possible exposure paths. The University has built a robust Instructional Continuity website with information on tools and resources for teaching online. Media Services is also offering webcams with microphones to faculty with a need.

In terms of physical classrooms, Santa Clara is working to create a small pool of classrooms that will be available for online instruction. By doing this, Santa Clara can ensure that these rooms receive a deep cleaning on a regular basis.

3. Will research labs remain open? 

Several members of SCU’s Covid-19 response team met with colleagues from San Jose State, Stanford and Santa Clara County Health Department to help navigate the shelter in-place order and its impact on University activities.  Santa Clara County Health was clear that the current three week shelter-in place order could be extended if our community does not heed the measures they have enacted for our protection. All of us must comply for these restrictions to be effective.  

As it pertains to research activities during this shelter in-place period, active on-site research is effectively restricted.  Certain exceptions such as maintaining live organisms or to perform other essential maintenance necessary to prevent significant setback upon re-start can be considered provided no students are involved and minimal support from laboratory staff is necessary.  Examples may include providing animal support and maintaining equipment that requires gas or cryogen monitoring such as freezers, incubators, etc. or maintaining other research materials that are perishable and not easily replaced. All other research that cannot be done from home must be delayed.  The use of laboratory space to support online learning (e.g. making a video of an experiment) can be allowed but should be approved in advance to ensure social distancing practices and lab safety procedures are adhered to. Laboratory safety policies will not be compromised during this period.

We will provide new guidance on research and teaching access to our labs for after the shelter in-place period as we learn more from Santa Clara County Health.   

4. Some students do not have private spaces, high-speed internet, or unlimited data to run live Zoom meetings. What do we recommend for them?

We are focusing on making campus areas available for students who need enhanced Wi-Fi access. As of March 17, Benson is being opened (and cleaned heavily) for students with demonstrated need to be able to utilize the high speed Wi-Fi.

The first floor Williman Room, Parlors BC, and the basement California Mission Room have all been set aside for individual study. In accordance with shelter in place social distancing requirements, each designated study area is furnished with appropriately spaced 8-foot tables with one chair each. There are electrical outlets adjacent to each table and the campus has full Wi-Fi access. Please read the informational signage as you enter the designated study areas and liberally use available hand sanitizer. The current Shelter In Place order does not permit social gatherings of any size so group study/work is prohibited.  The study spaces in Benson are available for use during building hours from 7am-7pm, Monday through Friday, and 8am-6pm, Saturday through Sunday.

5. Many of the seniors live off campus, are local, and are here. If so, it is possible for students to work in the lab?

The current Shelter In Place order does not allow for students to return to campus to work in our labs, shops, project spaces or computing areas.  We continue to monitor the public health restrictions and its impact on our ability to return students, faculty and staff into our laboratory settings beyond those in support of essential duties.

6. In some cases, students need something machined in the shop or cut in the maker lab.  Is this possible?

The School of Engineering is working on plans for how your projects will proceed. Please continue to work with your project advisors as more details will be provided directly to you from The School of Engineering.

1. What is the start date of the term? When will classes begin and end? What should I be doing between March 30 and April 7?

The SPRING QUARTER start and end dates have not changed: the quarter will run March 30 - June 5 with the final exam period June 8 - June 11.

The Provost has designated the period from March 30 - April 7 as Instructional Preparation time, a period during which faculty and undergraduates will make preparations to engage in a high-quality, personalized educational experience in the Jesuit tradition when course- and discipline-specific instruction will resume fully online on April 8 for undergraduates.

At the graduate level, instructional activities from March 30 - April 7 will vary by School. Please consult with your graduate program for additional information.

During the Instructional Preparation period, all undergraduate students will be automatically enrolled in and encouraged to complete a stand-alone Camino Mini-Course, “Learning to Learn Online,” which provides suggestions for students on how best to adapt to the virtual/remote learning environment, information about SCU student resources for academic, personal, and career support, and an invitation to engage in virtual discussion with their peers about various topics including  sustainability, well-being and ethics. Students may also be asked to engage in educational activities such as reviewing course expectations, reading assigned texts, completing assigned work, working on problem sets, watching videos, setting up their technology, and preparing other necessary supplies. Students will need to regularly monitor communications from their professors. 

Undergraduate Spring Quarter Schedule:

Week 1 (March 30 - April 7) - “Instructional Preparation Period” -- All Undergraduate Students are automatically enrolled in virtual/remote “Camino Mini-Course”
Weeks 2-10 (April 8 - June 5) - Subject-specific virtual/remote course content
Academic/Administrative Holiday (April 10) - GOOD FRIDAY HOLIDAY
Academic/Administrative Holiday (May 25) - MEMORIAL DAY HOLIDAY
Final Exam Period (June 8 - June 11) - FINAL EXAMS

2. Will Spring Quarter be extended or will classes still end on June 5, 2020?

Spring Quarter Classes will end on June 5, 2020 with final exams taking place from June 8 through June 11. Semester schedules will remain unchanged.

1. Have course enrollment deadlines been extended for the spring term?

Dates for the add/drop period and for refunds have shifted for students enrolled in undergraduate programs and graduate programs in Arts and Sciences, Counseling Psychology, Engineering, and Education. There has not been a shift in dates for students enrolled in Graduate Business, the Jesuit School of Theology, or the School of Law. Students in these three graduate programs should refer to their respective academic calendars for add/drop and tuition refund date

Spring Quarter Class Enrollment and Incomplete Deadlines (except Grad Business)

Tuesday, April 14: Last Day to Add a course
Friday, April 17: Last Day to submit incomplete Winter 2020 work to faculty
Friday, April 24: Last Day to Drop classes without a W
Friday, April 24: Last Day to declare P/NP (
subject to change)
Friday, April 24: Last Day to remove winter quarter Incompletes (
subject to change)
Friday, May 15:  Last Day to Drop classes with a W

Refunds for Undergraduate Programs

Tuesday, April 14: Last Day to completely withdraw and receive a 100% refund, less applicable fees
Friday, April 17: Last Day to completely withdraw and receive a 50% refund, less applicable fees
Wednesday, April 22: Last Day to completely withdraw and receive a 25% refund, less applicable fees

* Please note that there are no tuition refunds for undergraduates who drop below 12 units after the last day to add classes, and that there are no tuition refunds after April 22.

Refunds for Graduate Quarter Programs (except Business):

Tuesday, April 14: Last Day to Drop and receive a 100% refund, less applicable fees
Friday, April 17: Last Day to Drop and receive a 50% refund, less applicable fees
Wednesday, April 22: Last Day to Drop and receive a 25% refund, less applicable fees

** Please note that there are no tuition refunds after April 22

2. Are any courses going to be cancelled?

The deans of the College and Schools are working closely with department chairs to determine which courses will not be able to continue in the online format. If possible, instruction will continue in a modified format. 

Experiential Learning for Social Justice (ELSJ) classes and most lab courses will proceed with alternative approaches to meet their learning objectives. Please contact your faculty regarding course expectations for ELSJ and lab courses..

3. How will Santa Clara handle courses with components such as lab, performances, practicums, fieldwork, or externships and other offsite placements that cannot be offered in online/virtual format?

The deans and department chairs have identified approximately 40 courses that will not be able to continue in the online format. Faculty and students who were impacted by these cancellations have been notified.

4. How will I be alerted if a class is cancelled?

Faculty will be notified of any course cancellations by your Deans and Department Chair.

Students will be notified of any course cancellation by the Office of the Registrar.

5. Will faculty be paid if their classes are cancelled? Will continuing faculty be required to make up courses in the future?

If a course is canceled for a faculty member with an academic year appointment of any title or rank, then the faculty member will be assigned another course which will take place during the same academic year that the course was canceled. If available, the faculty member may be assigned a summer session course in a year-round graduate program (not including undergraduate summer session). If a course cannot be assigned for that same academic year, then the faculty member shall be given a non-teaching assignment such as advising, program assessment, or service commensurate with the canceled course. 

Any non-teaching assignment must be agreed upon by the faculty member, department chair, and dean. In all cases, the faculty member will complete the replacement assignment during the academic year of the cancellation. Replacement assignments may not be carried forward to the next academic year. The academic year compensation rate is not adjusted.

If a course is cancelled for a faculty with a term appointment (QAL), then the faculty member will be notified that their teaching contract is cancelled due to changes in instructional needs resulting from the current health crisis.  These faculty can enter hours worked for course development and preparation through the March 16 - March 30 pay period. They will receive final payment on April 7th.

6. Can undergraduates enroll on a part-time basis during the spring term?

If a student is enrolled for 12 or more units in a given term, they have full-time status for academic purposes. Students enrolled for fewer than 12 units have part-time status for that term and may not qualify for all University activities and benefits, such as eligibility for financial aid, on-campus housing, and intercollegiate athletic competition. Continuing enrollment at the University in part-time status requires approval by the dean of Academic Support Services through the Drahmann Academic Advising and Learning Resources Center.

7. Can I use an independent study to satisfy core requirements?

Requests for Independent Study will be reviewed on a case by case basis. Students who petition for an independent study to fulfill a graduation requirement will need to seek approval from the appropriate academic department.

8. Can I use transfer credit to satisfy final degree requirements?

Requests to apply transfer credit will be reviewed on a case by case basis. Only requests from graduating seniors who have a course cancelled will be considered. 

9. Who should I speak with about refunds?

All questions about the refund process should be directed to the Office of the Bursar.

10. What if I have a question about financial aid or my award package?

Please consult the Office of Financial Aid for more information.

 1. Some of my students are asking to be excused from finals. What should I do?

Given the current extenuating circumstances, faculty have the flexibility to assign a grade based on the work completed thus far. As always, we encourage you to be as flexible and compassionate as possible given the intense stress that many students are currently experiencing.

2. What are options for giving my final exam?

There are a few possibilities for transforming your in-class final into a take-home (off-site) or alternative culminating assignment. This is also a great time to consider the other assessments your students have completed throughout the term and how they already provide information about the extent to which students have demonstrated mastery of the material.

For example, you can move away from multiple choice questions and instead ask students to apply material they’ve learned to a novel situation, respond to a case study, summarize the key elements of particular readings, or analyze a concept or situation (concept maps are one way to do this).

Another option is to ask students to draft a memorandum or briefing. Students prepare a one or two page memorandum or briefing, with, for example, the following headings: background, problem, possible solutions with pros and cons, final recommendation (and you can add as you like, for instance, final recommendation with implications, possible impact, and so on). Besides being a good exercise in synthesizing material, it’s an excellent way for students to practice being concise and direct.

If you’re moving from in-class to a take-home format, be sure to consider the number and complexity of tasks you’re including. You might consider providing one week for students to complete this, given other deadlines and obligations already in place.

If you wish, you can administer a timed final to be taken off-site through Camino or by using Google forms, making the exam available only for the time of the already established final exam period.

3. Can I administer a synchronous live or timed exam via Zoom?

Yes, using Zoom to administer an oral exam or timed online exam is an option. If you choose to pursue this path, you must do so at your regularly scheduled final exam time or class time in order to prevent scheduling conflicts. You will also need to be in contact with your students to communicate your plan for the exam and to provide them with access to the Zoom technology. Students have received communication telling them to check their email frequently to ensure that they do not miss important communications.

4. How much extra time should students be given for their final exam?

If you are offering a timed exam online, it should take place during your normally scheduled class time or your normally scheduled final exam time. If you are administering a take-home exam, you have discretion in determining the length of time to complete the exam. In both cases, please make sure to communicate with your students about your expectations for the exam.

5. How can I prevent cheating?

There are tech tools you can use to prevent cheating (see below), but the best way to prevent cheating is by framing academic integrity for yourself and for your students within the current circumstances. Rather than anticipating all of the ways students might cheat in an online environment, consider why students might be tempted to cheat--anxiety about coronavirus, unanticipated travel which cuts into study time, feeling less motivated about course content in the face of a worldwide crisis. Addressing these concerns about students as whole people (in the tradition of Jesuit education) can go a long way in supporting both their intellectual and ethical development. It may also be helpful to revisit SCU’s academic integrity page for faculty, as well as these resources from UC Berkeley and Ohio State.

Academic Technology has identified several tools you can use to deter cheating during exams:

  • Respondus LockDown Browser, integrated with Camino, "locks down" the browser on a computer or tablet. Students are unable to copy, print, access other applications, or visit other websites during an online exam. LockDown Browser also blocks hundreds of common and advanced methods of digital cheating, such as the use of Virtual Machines, remote desktops, screen sharing, instant messaging, screen recording, keystroke combinations, launching applications with timers/alerts, browser cache exploits and much more.
  • Respondus Monitor, integrated with Camino, is a fully automated proctoring solution that enables students to take online exams at any time of the day or night, without pre-scheduling.
  • Students use a webcam to record themselves during an exam. A "startup sequence" guides them through requirements selected by the instructor, such as showing identification or making a short video of the exam environment. Only the instructor can review video recordings and the results of the proctoring session. Powerful analytics are used to detect suspicious behaviors during an exam session. Video segments with potential exam violations are flagged for the instructor, with an overall risk level assigned to the exam session. See this guide for setting up the Respondus LockDown Browser and Monitor in Camino
  • ProctorU live online proctoring has been successfully used in a few of our online summer courses; however they, and other similar services, are extremely underwater with similar requests right now. Please fill out the Request for Online Proctoring and we will see if scheduling is possible.

6. Is there flexibility to issue final grades at this stage and not offer a final exam?

Given the current extenuating circumstances, faculty have the flexibility to assign a grade based on the work completed thus far. If you pursue this path, please communicate this to your students.

7. What if my final is project-based or culminates in a final project?

Given the uniqueness of this situation, we recommend allowing for greater flexibility. If possible, please consider allowing the student to submit a partially completed project. Consider allowing students to submit, as appropriate, video, photographs, etc. of their work. If the final is performance based, consider using Zoom to connect with students. As a last resort, you may consider giving an incomplete. If you pursue this option, you will need to work closely with the Office of the Registrar regarding the final due date, keeping in mind that the timeline to complete coursework might be uncertain.

8. What if I have a student who needs additional disability accommodations given these changes?

Please have the student work with the Office for Accessible Education.

 1. Is there a one-stop shop for all teaching and technology information?

We continue to receive many questions from faculty about teaching and technology. The Faculty Collaborative for Teaching Innovation (aka Instructional Technology, Faculty Development and the Office of Assessment) has answers for you. Check out responses to teaching and technology quesions and find other helpful resources here.

For questions specific to using/troubleshooting teaching in the Camino learning management system, please contact caminosupport@scu.edu.

2. What if I don’t have access to technology and/or internet to run online/virtual classes?

Please contact Media Services (mediaservices@scu.edu or 408 554-4520) to explore options to borrow equipment, including laptops, webcams, and document cameras.

Many internet providers are offering free or enhanced internet options for households with students and/or low-income households. A list of current offers is available here and here.

3. Who should I contact if I need tech and training support?

You can connect with the Instructional Technology team at CaminoSupport@scu.edu or 408-551-3572.  For Zoom training contact Media Services at mediaservices@scu.edu or 408-554-4520

This new Camino course specifically for faculty, Keep Calm and Carry On: Adapting Instruction for Times of Disruption, provides instruction for working remotely, using basic Camino features, communicating with students, sharing content, and creating assignments.  There are how-to guides for publishing your Camino course, creating Camino assignments, sending announcements, posting discussion questions or your slides, using Zoom for office hours or review sessions, creating VoiceThread presentations, finding existing resources, and other ways to continue instruction. Academic Technology is also be offering workshops and consultation via Zoom.

4. Will courses be synchronous or asynchronous?

While synchronous interaction with students can be great for creating a sense of community, conducting class sessions synchronously poses a number of potential problems for students. First, videoconferencing using a platform such as Zoom is bandwidth-intensive, which means that it requires a strong internet connection. If students are using their phones (which for many students is their primary device) or do not have a stable internet connection, they may have trouble joining the session. Additionally, if your own internet connection is not always stable, it could cause your audio and/or video to freeze while you are teaching. Second, since synchronous courses require everyone to join a session at the same time, this could pose problems for students who are now living in different time zones or who now have additional responsibilities at home (caring for children/family members, etc.). There are many asynchronous tools you can use to conduct instruction. You can find information related to asynchronous teaching tools on the Camino course, Keep Calm and Carry On:  Adapting Instruction for Times of Disruption, and this article provides some great suggestions as well.

5. How do I do office hours?

Zoom is a great platform to leverage for office hours. This SCU guide explains how to use the Zoom for Camino integration, and this webpage provides some suggestions for conducting office hours via Zoom.

6. My course/discipline cannot possibly be offered online. What do I do?

Online learning has been taking place for over thirty years, and many universities offer entire degree programs online. While it can feel overwhelming to reimagine face-to-face classes for an online setting, it is definitely possible in all disciplines, and a wide variety of discipline-specific resources exist to support online teaching. To find these discipline-specific resources, you might first consider consulting with colleagues at SCU, within your professional organizations, and on social media. Twitter has become an especially rich space for remote teaching resources, and you may find ideas and crowd-sourced documents from colleagues and organizations within your discipline. To get you started, the Faculty Collaborative has identified many discipline-specific resources (which they will continue to update)--you can access those resources here.

7. For classes that are taught only one day a week, there may be two sections of a class, but due to the day, they end up with eight versus nine class meetings. In this case, can instructors schedule an additional class session?

If you are offering asynchronous instruction, you can offer the same amount of content and require the same work in multiple sections of the same class. However, for classes that are meeting synchronously, all required class sessions must take place within your assigned class time, as not doing so creates schedule conflicts for students. Faculty are encouraged to deliver their content asynchronously, where possible.

8. Are we taking things out, or moving ten weeks into nine (with the idea that things might not be covered in as much depth)?

Faculty maintain the discretion to decide about the breadth and depth of coverage in their courses. If certain material must be covered, e.g. in a prerequisite class or for accreditation purposes, then it should be included; otherwise, there may be opportunities to streamline, scale back, or exercise creativity. The Collaborative for Teaching Innovation’s website offers useful guidance on planning an online course that may help as you think about new approaches to your course content and delivery.

9. How will we handle a faculty member getting sick through the quarter, or face some other extenuating circumstances, and can't proceed with teaching the class.

While it is impossible to predict particular circumstances that might affect normal class schedules — whether related to illness, weather, or other factors — there are a number of steps, ranging from extremely simple to more complex, that faculty can take to prepare themselves and their students for possible interruptions.

Waiting for an emergency to happen before adopting the necessary tools and strategies can make a stressful and/or chaotic emergency even worse. This checklist is meant to address issues that may arise in the event of university closure or widespread or prolonged absences. You may also want to consider how these suggestions could be adapted for single absences (such as one student’s prolonged absence due to illness or your absence for a conference or due to illness).

10. How do I submit a topic to be featured in the “Resource of the Day” emails?

If you have ideas for topics you'd like to see featured in the upcoming emails, submit them here. All of the prior Resource of the Day posts, as well as additional resources, can be found here.

1. Winter quarter course evaluations are being disrupted. Some students were unable to complete the SET surveys. With the move to online instruction at the end of the quarter, faculty who distribute narrative evaluation forms were unable to do so. Furthermore, faculty could not provide the courses they had planned this winter or spring. What options are available given these circumstances?

Given the extenuating circumstances we are all experiencing, faculty may opt out of conducting course evaluations in Winter and Spring 2020; however, faculty who wish to proceed with course evaluations are welcome to do so.

2. How will this situation be considered in faculty performance evaluations and future promotion/rank and tenure decisions?

Faculty have the option of including Winter 2020 and Spring 2020 SETs and (where applicable) narrative course evaluations in performance reviews and promotion/rank and tenure materials. Any external evaluators will be reminded of the circumstances during these terms.

3. For junior faculty on the tenure track, how will possible disruptions to progress towards tenure be addressed?

We understand that your work as a teacher-scholar may be impeded by the sudden and dramatic changes required from faculty this winter and spring to teach online, as well as disruptions in research and conference travel, additional need to care for family given school closures, and more. Given these extenuating circumstances, faculty may request a tenure clock extension from the Provost, citing these disruptions as a reason. This is purely voluntary, and faculty who wish to go up for tenure as originally scheduled retain that option.

1. For information on international programs and travel, see the International Travel COVID-19 FAQs

2. For information on international students and scholars, see the Immigration Considerations Related to Coronavirus (COVID-19) FAQs

1. For information on Study Abroad, see the Undergraduate Study Abroad COVID-19 FAQs.

1. How will spring 2020 commencement be impacted?

Given the ongoing health crisis in our area, and the likelihood that large gatherings will continue to be prohibited in the near future, we have decided to postpone the Commencement exercises across our schools. We will postpone Commencement until a time when large gatherings will be permitted by local and state health officials. At this point, we do not know when that will be. University administration and the deans of our six schools will work with graduating students to think through the options for such a celebration and will communicate updates as the planning for rescheduled ceremonies advances.

Bachelor’s, master’s, and doctoral degrees will be awarded at the normal time, and final transcripts will reflect the students’ degrees and their conferral date. Upon completion of degree requirements, students will technically graduate, though we will not mark the occasion with a ceremony until a later date.

 1. What counts as “essential” domestic travel? Are there any circumstances where I would be allowed to travel for research or a conference?

In light of the March 17 Order of the Health Officer of the County of Santa Clara, the University will revisit its March 7 interim policy regarding “essential” business travel. All travel requests should be submitted to the deans. Any exceptions granted will require permission from the dean and Provost, pursuant to current guidance issued by the CDC and County Order.

 

1. Will non-exempt adjunct faculty be compensated for the extra hours needed to prepare for online teaching?

Yes, adjunct faculty who are non-exempt and paid by the hour should keep track of these hours and record them in Workday.

2. Is SCU planning to implement any changes to faculty salary this year?

Faculty members will continue to receive the salary and benefits described in their 2019-20 letter of appointment. 

Decisions about merit raises and market adjustments for 2020-21 are pending and may take a month or more to sort out. Letters of appointment for 2020-21 will follow as soon as possible.

3. Will SCU faculty housing programs and benefits continue?

The faculty mortgage subsidy program for tenure-stream faculty members and senior lecturers as well as the rental assistance programs for tenure-track faculty members and renewable-term lecturers will continue. 

For faculty members of any appointment type who are currently renting a University-owned property, we are working with Property Management to review all aspects of the program including rent rates and lease term end dates.  More information will be sent to current tenants by mid-April. Please contact Laurene Skinner, Faculty Personnel Specialist, with your specific questions.  

4. What is the University’s plan regarding faculty hiring and appointments for Fall 2020?

All current searches for tenure-track faculty members and renewable-term lecturers with appointments starting in Fall 2020 will continue.

Searches for academic year adjunct faculty positions are in various stages at this time ranging from completed to just posted. For completed searches, the University will honor those contracts.  As each school reviews projected enrollment over the next several months, searches for posted positions will proceed based on need, and new positions may be posted. Note: The reappointment procedures for eligible academic year adjunct faculty will continue (see below). 

Academic year adjunct faculty members on multi-year terms of appointment will continue to the next year of their term in 2020-21.

Quarterly and semester adjunct faculty needs for fall will be determined in early summer.

5. How should I proceed if I am a faculty member seeking tenure and promotion this year? 

The tenure and promotion process will continue. The deadline for providing names for external reviewers is still April 12.  Since contacting external reviewers may be difficult, faculty needing more time may contact Laurene Skinner, Faculty Personnel Specialist, who will work with you to determine the best path forward.

We understand that your work as a teaching scholar may be impeded by the sudden and dramatic changes required from faculty this winter and spring to teach online, as well as disruptions in research and conference travel, additional need to care for family given school closures, and more. Given these extenuating circumstances, faculty may request a tenure clock extension from the Provost, citing these disruptions as a reason. This is purely voluntary, and faculty who wish to go up for tenure as originally scheduled retain that option. We suggest that you consult with your department chair before applying for an extension.

The senior lecturer promotion process will continue following the posted timeline in the procedures document.   

6. How should I proceed if I am a Lecturer seeking term renewal next academic year or an Academic Year Adjunct Faculty seeking reappointment next academic year? 

Renewable-term lecturers who are eligible for term renewal will proceed through the process. If additional time is needed to submit materials, please contact your dean to request an extension.

The academic year adjunct faculty reappointment process will continue following the current timeline with notice of appointment by March 31.

7. How will the University handle sabbatical leaves, junior faculty development leaves, and course releases next year?

Approved sabbatical leaves and projected junior faculty development leaves for 2020-21 will be continued.

As enrollment needs are assessed, faculty resources including course releases will be reviewed by our office and the dean’s offices.  We anticipate that administrative releases for department chairs and other administrative functions, as well as endowed professorships, will continue.   

8. How will my existing research grant be impacted? May I apply for a new grant for 2019-20?

The April 3 deadline for grant proposals is suspended. We remain committed to supporting scholarly and creative work as mission critical activity and will update you when the allocation of grants can be continued.

Previously awarded grants remain funded. Eileen Elrod, Associate Vice Provost for Faculty Development, will follow-up soon with guidance about what expenses are allowed for existing, funded internal grants and processes for approval of such expenses.

Provost’s Publication and Junior Faculty Development Leave grants will remain available. Please contact A’Dreana Quevedo, Research and Faculty Affairs Manager, with any questions.

Related Sites

Technology at SCU

Faculty Collaborative for Teaching Innovation

Digital Resources for Teaching

Information Technology

Information Security

University Library