Santa Clara University

Information Services

Group Study Rooms

Room Reservations

We have implemented a new procedure for making online reservations for the collaborative rooms, and instituted some slightly more restrictive requirements for reservations.  Read on for more information about this new system.

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About the new system

Effective immediately, all online collaborative room reservations must be made using the new Web interface available at www.scu.edu/rooms. Making a reservation through this site will require you to log in using your SCU Network (Novell) ID, which will ensure rooms are reserved only by members of the Santa Clara community and also ensure your reservation cannot be modified or deleted by someone else. The major difference from previous reservation requirements is that an individual is limited to a total of four hours of reservations per day, in any combination of times (one four-hour block, two two-hour blocks, etc. - Reservations in Lucas Hall are subject to a 2-hour per day limit). This web site must also be used to delete a reservation you no longer need. An added benefit is that the Web interface is aware of the building schedule for the Learning Commons and will not allow you to make a reservation for a time when the building is closed.

This Web interface is a new application (perhaps, more accurately, a work in progress) and you may encounter something that doesn't work quite right, or have other comments about collaborative room reservations. Please submit them using the online form at www.scu.edu/rooms/contact.cfm.

Other guidelines related to collaborative room scheduling in the Learning Commons carry over from last year. Those guidelines include:

  • Room reservations can be made up to a week in advance.
  • Reservations made online must be confirmed within 10 minutes of the scheduled start time by touching the flashing "Start" button that will be displayed on the Room Wizard located near the door, or the reservation will be lost.
  • Free rooms are indicated by green lights on the side of the Room Wizard and may be reserved on the spot by touching the "Use Now" button on the screen.
  • The rooms are intended for group collaboration, not individual study. While individuals may use a room on a drop-in basis if it is not scheduled, please be gracious about surrendering the space if requested by a group.
  • The rooms are intended primarily to further academic activities. Use good judgment about appropriate times for non-academic uses to ensure academic needs are met.
  • The rooms are intended solely for use by members of the Santa Clara University community. No reservations for non-affiliated individuals are to be made without prior approval by the Vice Provost for Information Services.

Also, please remember that these rooms are, like the entire Learning Commons, a resource shared by the entire Santa Clara community. Please clean up a room when you're finished with it so it looks like you would want it to look when you came in.

I'd be happy to discuss these new guidelines with you at any time (rdanielson@scu.edu, 554-6813).

Ron Danielson

Vice Provost and CIO

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