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How We Work 
 

Key Resources

Key resources for working on campus include the following:

Latest COVID-19 Protocols

  • Masks are strongly recommended indoors, but no longer required, with a few exceptions. Classrooms and the Cowell Health Center continue to require masks. Students, faculty and staff whose COVID-19 vaccinations are not up to date (boosted) are required to wear masks in all indoor locations.
  • Do not come to campus if you are sick or experiencing any COVID-19 symptoms
  • Wash or sanitize hands frequently throughout the day and practice good cough and sneeze hygiene 
  • Get a required weekly COVID-19 test if you are onsite and have received an official University waiver from the vaccine mandate, or are not up to date with your COVID-19 vaccination.
  • Get tested if you have been exposed to COVID-19 or if you are experiencing symptoms
  • Report positive COVID-19 tests using this form

State and county public health orders require us to comply with their provisions to slow the spread of COVID-19 and mitigate the impact on the delivery of critical healthcare services. SCU has aligned the Prepared SCU: How We Work plan with these requirements as well as those from Centers for Disease Control (CDC), California Division of Occupational Safety and Health (Cal/OSHA) and other recognized authorities. SCU reserves the right to maintain more restrictive provisions than Santa Clara County.

We should plan and be prepared for the possibility that additional public health orders could be enacted at any time should the pandemic worsen. Everyone should be prepared for this potential disruption and a return to further shelter-in-place restrictions.

SCU’s work environment is varied and each of us needs to do our part in protecting each other. Supervisors will be asked to lead the implementation of this plan within their respective work areas but all employees play a role in the safe resumption of campus activities. Our personal behaviors play a major role in mitigating the spread of it as we return to campus.

 In addition to practicing these behaviors, the return-to-campus environment will include strategies aimed at reducing transmission among our community and promoting a safer workplace. These include:

  • Identifying where and how employees might be exposed to COVID-19 within our diverse work environment
  • Implementing COVID-19 Testing onsite and communicating requirements
  • Using quarantine or isolation practices 
  • Getting vaccinated and boosted as now required by SCU 
  • Providing guidance on face covering/mask requirements and recommendations
  • Implementing flexible sick leave and associated policies and practices
  • Using signs and postings at campus, building, and local area entrances to communicate COVID-19 protection protocols
  • Planning for possible business interruption due to changes in state and public health orders
  • Providing resources that support mental health, professional development, and other guidance to return to campus
  • Educating employees on SCU’s COVID-19 protection protocols

All SCU employees are expected to comply with the elements outlined in this Prepared SCU: How We Work plan. As public health guidance and requirements change, we will continually update our Prepared SCU: How We Work plan to ensure supervisors and employees have the information and resources to adjust accordingly.

Per state and Santa Clara County public health directives and CalOSHA, all faculty, staff and student workers are required to be trained on the Prepared SCU: How We Work plan. SCU has provided How We Work educational materials for the campus. Topics all employees are required to be educated on include: information on COVID-19 and how to prevent its spread, testing and contact tracing, vaccination, quarantine and isolation, self-screening and symptom checking, the use of face coverings if required, hand washing, cleaning and disinfection, etc.

By completing the How We Work Training,  faculty, staff and student workers are acknowledging they will abide by the Prepared SCU: How We Work plan protocols. Failure to comply with campus COVID-19 protection protocols could result in disciplinary action.

Meetings can be conducted remotely even when on campus based on business needs, but this is not required. Zoom, Jabber, or other technology can continue to be used whenever practical and reasonable. It is likely that some colleagues will continue working a varied schedule, on campus and at home, so please take this into consideration during your meeting plans. When in-person meetings are necessary please be considerate of others and explore allowing for preferences.

March 25, 2022

Hosts of guests, contractors, and vendors are responsible for ensuring they are aware of, and adhere to, our COVID-19 protection protocols. 

  • Masks are recommended for ALL personnel, regardless of vaccination status (faculty, staff, students, contractors, visitors, guests). 
  • Masks are required for anyone who is unvaccinated.
  • Hosts of visitors, guests and contractors should make them aware of this requirement.

Supervisors should ensure a process is established for accommodating non-SCU personnel into their areas.

Campus entrance, building entrance, and local area signs and postings are an important component of educating people about SCU's COVID-19 protection protocols. Adhere to all posted requirements in any given area. SCU will provide supervisors and/or unit heads with various signage templates they can use in their respective work areas as well.

Persons entering the workplace are to pre-screen using best practices for COVID-19 symptoms. It is preferred that employees perform their symptom screen prior to coming to campus rather than upon arrival to campus. The requirement for checking symptoms prior to coming on campus applies to guests, contractors, and vendors as well. 

Check these symptoms: 

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever (100.4 degrees Fahrenheit or higher)
  • New loss of taste or smell 

If you experience COVID-19 symptoms notify your supervisor and remain home. If you are already on campus, please go home and do not return to campus until symptoms have subsided.



Face coverings are intended to prevent the spread of large droplets that are expelled when we breathe, talk, sneeze, or cough. When you cough or sneeze, cover your mouth and nose with a tissue or cough/sneeze into the inside of your elbow. Wash your hands immediately with soap and water or hand sanitizer.

Face coverings are recommended indoors on campus for all personnel regardless of vaccination status.

KN95 masks are available at multiple locations across campus including the  Student Health Ambassador's table, Campus Safety Office, Provost Office, Charney Hall, Lucas Hall, Guadalupe Hall and at the JST front desk.  Surgical masks are available in classrooms.

If an employee is unable to wear a face covering and is required to do so because they are unvaccinated and have a pre-existing medical condition (certified by a medical professional), employees and supervisors should contact Indu Ahluwalia at iahluwalia@scu.edu to request an accommodation.

Frequent hand washing is an important protective measure against illnesses. Washing with soap and water for at least 20 seconds is the preferred method of hand cleaning. Wash your hands frequently throughout the day—when you arrive to work, before you leave work, before and after eating, after coughing or sneezing, etc.

If you do not have access to soap and water, the use of an alcohol-based hand sanitizer is an acceptable alternative. Hand sanitizers should contain at least 60% alcohol to be effective. SCU has positioned hand-sanitizing stations throughout our more heavily trafficked areas and employees are encouraged to carry their own hand sanitizer with them for use during the day.

 


Human Resources

As SCU continues to monitor this pandemic, employment guidelines may be temporarily modified to address business needs and to promote the health and safety of the campus community. Please consult with your supervisor and/or HR Partner if you have specific questions.

We acknowledge the magnitude of change everyone is dealing with as we navigate these uncertain times. For support and information, please visit the Tips for Managing Remote Workers. Supervisors may also contact their HR Partner for consultation.

Supervisors and/or unit heads play a lead role in ensuring the Prepared SCU: How We Work plan practices and procedures are implemented in their respective areas. SCU will provide guidance and resources to assist supervisors and/or unit heads with implementing COVID-19 protection protocols in their respective work area.

It is possible that the pandemic could worsen again to the extent that additional shelter-in-place orders are enacted by federal, state or county authorities or SCU. Supervisors should plan for this possibility and the interruption to business operations resulting from this, as well as the possibility of extended employee absences due to illness or quarantine.

There are several SCU COVID-19 FAQ websites intended to provide updates and information to the community. These do not replace the individual support you can receive from SCU’s Department of Human Resources. Should you have specific questions or concerns regarding employment, benefits, leaves, or other available resources please do not hesitate to contact your HR Partner for assistance.

The Department of Human Resources is committed to providing assistance and resources to our valued employees. To that end, we have collected a wealth of information and resources to assist our employees during these challenging times. We will continue to monitor the situation and related resources and update the COVID-19 HR Resources site frequently.

These resources have been collected from various sources including our benefits vendors, other higher education institutions, the HR community and our own SCU colleagues. These sources are meant to provide helpful information, resources, and tips to support us all through these uncertain times.

Should you need technology support while working remotely, you may contact the IT Help Desk at (408) 554-5700 for assistance.

 


Disclaimer

The information provided is based on current information regarding best practices, guidance and requirements from federal, state and local health agencies and other recognized authorities.