In addition to the Prepared SCU plan, other key resources for working on campus include the following:
- University Operations and Campus Building Updates
- Event Requirements on Campus
- How We Work Training Module for Employees
- SCU Mobile App and Daily Symptom Check Survey (As of May 2021, it is optional to use this online tool. Check symptoms daily before coming to SCU using best practices)
- Downloadable Poster and Signage Kit for Department and Building Managers
- SCU - DIY Working Well from Home - Ergonomics
COVID-19 Protocol Update 8-3-21
- Wear a mask indoors regardless of vaccination status
- Do not come to campus if you are sick or experiencing any COVID-19 symptoms
- Wash or sanitize hands frequently throughout the day and practice good cough and sneeze hygiene
- Get a required weekly COVID-19 test if you are onsite and have received an official University waiver from the vaccine mandate
- Report positive COVID-19 tests using this form, if the test was administered at an off-campus facility
State and county public health orders require us to comply with their provisions to slow the spread of COVID-19 and mitigate the impact on the delivery of critical healthcare services. SCU has aligned the Prepared SCU: How We Work plan with these requirements as well as those from Centers for Disease Control (CDC), California Division of Occupational Safety and Health (Cal/OSHA) and other recognized authorities. SCU reserves the right to maintain more restrictive provisions than Santa Clara County.
We should plan and be prepared for the possibility that additional public health orders could be enacted at any time should the pandemic worsen. Everyone should be prepared for this potential disruption and a return to further shelter-in-place restrictions.
SCU’s work environment is varied and each of us needs to do our part in protecting each other. Supervisors will be asked to lead the implementation of this plan within their respective work areas but all employees play a role in the safe resumption of campus activities. Our personal behaviors play a major role in mitigating the spread of it as we return to campus.
In addition to practicing these behaviors, the return-to-campus environment will include strategies aimed at reducing transmission among our community and promoting a safer workplace. These include:
- Identifying where and how employees might be exposed to COVID-19 within our diverse work environment
- Implementing COVID-19 Testing onsite
- Using quarantine or isolation practices
- Getting vaccinated as now required by SCU.
- Implementing flexible sick leave and associated policies and practices
- Using signs and postings at campus, building, and local area entrances to communicate COVID-19 protection protocols
- Planning for possible business interruption due to changes in state and public health orders
- Providing resources that support mental health, professional development, and other guidance to return to campus
- Educating employees on SCU’s COVID-19 protection protocols
All SCU employees are expected to comply with the elements outlined in this Prepared SCU: How We Work plan. As public health guidance and requirements change, we will continually update our Prepared SCU: How We Work plan to ensure supervisors and employees have the information and resources to adjust accordingly.
Per state and Santa Clara County public health directives and CalOSHA, all faculty, staff and student workers are required to be trained on the Prepared SCU: How We Work plan. SCU has provided How We Work educational materials for the campus. Topics all employees are required to be educated on include: information on COVID-19 and how to prevent its spread, testing and contact tracing, vaccination, quarantine and isolation, self-screening and symptom checking, the use of face coverings, hand washing, cleaning and disinfection, etc.
By completing the How We Work Training, faculty, staff and student workers are acknowledging they will abide by the Prepared SCU: How We Work plan protocols. Failure to comply with campus COVID-19 protection protocols could result in disciplinary action.
Return to Campus Summer and Fall 2021: Meetings can be conducted remotely even when on campus, but this is not required. Zoom or other technology can continue be used whenever practical and reasonable. It is likely that some colleagues will continue working a varied schedule, on campus and at home, so please take this into consideration during your meeting plans.
When in-person meetings are necessary please be considerate of others and allow for any preferences. Masks are required for all personnel indoors Aug.3, 2021. Updates to all of these requirements are always on Prepared SCU.
August 3, 2021
Hosts of guests, contractors, and vendors are responsible for ensuring they are aware of, and adhere to, our COVID-19 protection protocols.
- Masks are required for ALL personnel, regardless of vaccination status, (faculty, staff, students, contractors, visitors, guests).
- Hosts of visitors, guests and contractors should make them aware of this requirement.
Supervisors should ensure a process is established for accommodating non-SCU personnel into their areas.
Campus entrance, building entrance, and local area signs and postings are an important component of educating people about SCU's COVID-19 protection protocols. Adhere to all posted requirements in any given area. SCU will provide supervisors and/or unit heads with various signage templates they can use in their respective work areas as well.
Persons entering the workplace are to pre-screen using best practices for COVID-19 symptoms. It is preferred that employees perform their symptom screen prior to coming to campus rather than upon arrival to campus. The requirement for checking symptoms prior to coming on campus applies to guests, contractors, and vendors as well.
Check these symptoms:
- Shortness of breath or difficulty breathing
- Fever (100.4 degrees Fahrenheit or higher)
- New loss of taste or smell
If you experience COVID-19 symptoms notify your supervisor and remain home. If you are already on campus, please go home and do not return to campus until symptoms have subsided.
Face coverings are intended to prevent the spread of large droplets that are expelled when we breathe, talk, sneeze, or cough. When you cough or sneeze, even with a mask on, cover your mouth and nose with a tissue or cough/sneeze into the inside of your elbow. Wash your hands immediately with soap and water or hand sanitizer.
Face coverings are required indoors on campus for ALL PERSONNEL regardless of vaccination status. (updated 8-3-2021 per Bay Area Health Dept. requirements)
Rules for face coverings:
- Masks are to be worn at all times indoors unless actively eating or drinking.
- Single closed office space: Masks for persons in a single, closed door office are allowed to be removed when alone. If meeting with others a mask must be worn in the closed office.
- Shared office spaces: masks must be worn at all times unless actively eating or drinking.
- Use a two layered face covering. Improved mask types have become available which protect you and others. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric or any mask that has an unfiltered one-way exhaust valve.
- Ensure it fits over the nose and under the chin (to cover the mouth)
Mask Request: If you are an employee and want to request an N95 filtering facepiece respirator, or want a disposable surgical mask, SCU EHS will provide one at your request.
Masks will also be made available for employees and students if you forgot your personal mask. Please contact University Operations, 408.554.4742. Masks are available in key areas such as Benson Information desk, library and and will be available in classrooms.
If an employee is unable to wear a face covering and is required to do so because they are unvaccinated and have a pre-existing medical condition (certified by a medical professional), employees and supervisors should contact Indu Ahluwalia at firstname.lastname@example.org to request an accommodation.
Frequent hand washing is an important protective measure against illnesses. Washing with soap and water for at least 20 seconds is the preferred method of hand cleaning. Wash your hands frequently throughout the day—when you arrive to work, before you leave work, before and after eating, after coughing or sneezing, etc.
If you do not have access to soap and water, the use of an alcohol-based hand sanitizer is an acceptable alternative. Hand sanitizers should contain at least 60% alcohol to be effective. SCU has positioned hand-sanitizing stations throughout our more heavily trafficked areas and employees are encouraged to carry their own hand sanitizer with them for use during the day.
As SCU continues to monitor this pandemic, employment guidelines may be temporarily modified to address business needs and to promote the health and safety of the campus community. Please consult with your supervisor and/or HR Partner if you have specific questions.
We acknowledge the magnitude of change everyone is dealing with as we navigate these uncertain times. For support and information, please visit the Tips for Managing Remote Workers. Supervisors may also contact their HR Partner for consultation.
Supervisors and/or unit heads play a lead role in ensuring the Prepared SCU: How We Work plan practices and procedures are implemented in their respective areas. SCU will provide guidance and resources to assist supervisors and/or unit heads with implementing COVID-19 protection protocols in their respective work area.
It is possible that even as we plan to return to campus for the Fall of 2021, the pandemic could worsen again to the extent that additional shelter-in-place orders are enacted by federal, state or county authorities or SCU. Supervisors should plan for this possibility and the interruption to business operations resulting from this, as well as the possibility of extended employee absences due to illness or quarantine.
There are several SCU COVID-19 FAQ websites intended to provide updates and information to the community. These do not replace the individual support you can receive from SCU’s Department of Human Resources. Should you have specific questions or concerns regarding employment, benefits, leaves, or other available resources please do not hesitate to contact your HR Partner for assistance.
The Department of Human Resources is committed to providing assistance and resources to our valued employees. To that end, we have collected a wealth of information and resources to assist our employees during these challenging times. We will continue to monitor the situation and related resources and update the COVID-19 HR Resources site frequently.
These resources have been collected from various sources including our benefits vendors, other higher education institutions, the HR community and our own SCU colleagues. These sources are meant to provide helpful information, resources, and tips to support us all through these uncertain times.
Should you need technology support while working remotely, resources can be found here or you may contact the IT Help Desk at (408) 554-5700 for assistance.
Santa Clara County Public Health Department
Centers for Disease Control and Prevention (CDC)
Free COVID-19 Testing Locations
Santa Clara University COVID-19
SCU HR Resources
SCU Staff FAQs
SCU Staff Town Hall Updates
SCU Instructional Continuity
SCU Cowell Center
SCU Technology Resources
SCU Wellness Center
California Department of Public Health
The information provided is based on current information regarding best practices, guidance and requirements from federal, state and local health agencies and other recognized authorities.