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Spring 2020 Information for Students

***Important information for students on spring quarter start and end dates, "instructional preparation" week, and financial hardship requests*** 

Spring Quarter

The spring quarter start and end dates have not changed: the quarter will run March 30 - June 5 with the final exam period June 8 - June 11.

We have designated the period from March 30 - April 7 as Instructional Preparation time, a period during which faculty and undergraduates will make preparations to engage in a high-quality, personalized educational experience in the Jesuit tradition, when individual classes resume fully online on April 8 for undergraduates.

What students will do during Instructional Preparation time

During the Instructional Preparation period, all undergraduate students will be automatically enrolled in and encouraged to complete a stand-alone Camino Mini-Course, “Learning to Learn Online,” which provides suggestions for students on how best to adapt to the virtual/remote learning environment, information about SCU student resources for academic, personal, and career support, and an invitation to engage in virtual discussion with their peers about various topics including sustainability, well-being and ethics. Students may also be asked to engage in educational activities such as reviewing course expectations, reading assigned texts, completing assigned work, working on problem sets, watching videos, setting up their technology, and preparing other necessary supplies. Students will need to regularly monitor communications from their professors.

Undergraduate Spring Quarter Schedule:

Week 1 (March 30 - April 7) - “Instructional Preparation Period” —All Undergraduate Students are automatically enrolled in virtual/remote “Camino Mini-Course”
Weeks 2-10 (April 8 - June 5) - Subject-specific virtual/remote course content
(April 10) Academic/Administrative Holiday —GOOD FRIDAY HOLIDAY
(May 25) Academic/Administrative Holiday —MEMORIAL DAY HOLIDAY
(June 8 - 11) Final Exam Period — FINAL EXAMS

 Please note: At the graduate level, instructional activities from March 30 - April 7 will vary by School. Please consult with your graduate program for additional information.

Shift in dates for adding/dropping courses or getting refunds: 

Dates for the add/drop period and for refunds have shifted for students enrolled in undergraduate programs and graduate programs in Arts and Sciences, Counseling Psychology, Engineering, and Education. Please see the question in the Enrollment and Registration section of the COVID-19 FAQ for new dates. 

 

March 16 Bay Area “Shelter in Place” OrderRemote instruction extended through the end of the semester/quarter. Read the latest updates and campus messages.

Financial Assistance Requests Related to COVID-19

COVID-19-related student financial aid through the federal CARES Act may be available. Students are urged to go to Santa Clara's CARES Act Relief Fund FAQ page to learn about eligibility, application, and available amounts. The funds are limited and will be disbursed on a rolling basis. Students are encouraged to apply as soon as possible.

SCU undergraduate and graduate students experiencing IMMEDIATE financial need as a result of recent COVID-19 events can apply for assistance via the SCU Emergency Assistance Fund Request Survey on the Financial Aid website.

These applications will be reviewed by Financial Aid, which will respond to your request in a timely manner. Given the current circumstances, they will be as generous as possible with funds. Please be honest with your requests in order to ensure they are able to properly allocate funds for as many students as possible.

Those seeking assistance for greater needs may fill out the 2019-2020 Appeal Request Form on the Financial Aid website.

Important Notification Regarding CARES Act Grants. Santa Clara University has posted the federally mandated CARES Act 30-Day Fund Report here.

Residence Halls, Neighborhood Units

With the decision to offer online instruction through the end of the year, the University has made a decision to close all of the residence halls, graduate and law residences, and neighborhood units for spring quarter. 

Any student who is still on campus will be required to vacate their assigned space as soon as possible and no later than March 28. Students who are able to return to campus before March 28 to remove their belongings should do so. Move-out of the residence halls will comply with the required social distancing guidelines proposed by the County.

We are aware that some students have extraordinary circumstances that will require them to remain in on-campus housing. Certain exceptions will be made. Anyone requesting an exception to live on campus must complete the request form no later than March 20. The form will be available as early as Tuesday, March 17 in eCampus. Look for a button titled “Exception Form” across the top of the Housing landing page. All exception requests will be reviewed within 24 hours. Depending on demand, space utilization, health/safety, and staff coverage responsibilities, residents approved to remain on campus—including graduate/law and neighborhood unit residents—will be consolidated to a different campus residence hall after March 28.

Specific move-out instructions can be found on the on-campus living website.

Housing and Residence Life will communicate additional move-out details at a later date for any student not able to remove their belongings by March 28.

 

Benson Memorial Center

Benson Memorial Center is open 7 a.m. to 7 p.m. Monday through Friday, and 8 a.m. to 6 p.m. Saturday/Sunday to provide essential services.

Dining

For students who remain in campus housing for the spring quarter, Mission Bakery in Benson Memorial Center will be open with grab-and-go dining options.

Study

Parlors B and C, located on the west side of the first floor, have appropriately spaced tables with a single chair at each available for study.    

 

Malley Center

The Malley Center and pool will close at 4 p.m. on March 16 and remain closed through the spring quarter.

 

Library

The Learning Commons and Library will close on March 17 and remain closed through the spring quarter.

 

Career Center

Employer/Industry Connections

While the Spring Career Fair scheduled for April 15 has been canceled, students seeking opportunities will be able to submit their resume to the employers that are registered for the fair through Handshake (resume submission deadline is April 14). Career Center staff will continue to provide employer consultations in order to support those organizations with ongoing recruitment needs.

 

Career Coaching Appointments and Online Resources

Career coaching appointments will be conducted virtually via Zoom and can be scheduled via Handshake. Additional digital SCU student career resources:

 

Events 

The university has canceled all on-campus events through June 30This includes on-campus events sponsored by outside groups. This follows the recent legal order imposed by the Santa Clara County Public Health Department.

 

Mission Church

All Masses at the Mission are canceled following the directive of the Diocese of San Jose.

 

Drahmann Center

The Drahmann Center will be staffed to ensure students receive appropriate academic support services whether by phone, or online. Staff will provide phone or video appointments and advising. A number of online forms are being developed to support virtual communications and academic processes.

 

Counseling and Psychological Services (CAPS)

*CAPS will operate with reduced on-site staff during remote academic instruction. Please reach out to your current CAPS therapist for more details. Please note, CAPS cannot meet with new students remotely or provide crisis intervention remotely to any student at this time. 

*As an updated resource, you may also contact the Optum Emotional-Support Helpline. Optum’s Emotional-Support Help Line is available to support anyone who may be experiencing anxiety or stress following the recent developments around COVID-19. The free service can be reached at 866-342-6892, 24 hours a day, seven days a week and is open to all. In addition, emotional-support resources and information are available online on the Live and Work Well website. 

*Additionally, any student with SCU-sponsored student health insurance plan can receive virtual counseling services through BetterHelp and virtual medical health services through HealthiestYou free of charge. 

*In addition, SCU is working with SilverCloud, a clinically proven online mental health platform, to offer programs that build resilience, help you manage anxiety or depression, and help you develop skills to manage stress and sleep issues. Based on cognitive behavioral therapy (CBT), mindfulness and positive psychology, these action-oriented programs build self-awareness and self-management skills for your emotional health.

As a way to help students get through this extraordinary situation, SCU students can get free access to SilverCloud's service through the end of August, 2020.

 To sign up for free, please visit gsh.silvercloudhealth.com/signup/  and choose Santa Clara University from the dropdown list to get started. 

Please note, to confirm your eligibility, you will need to use your school-issued .edu email address. This service is confidential and your e-mail address will not be used outside of the SilverCloud platform.

*For other counseling options, please contact your health insurance provider to find out what behavioral health (psychological) telehealth services are available.

 

Student Involvement Programming

calendar of virtual spring programming to engage students and celebrate seniors is available and is being updated by numerous offices on campus, including Center for Student Involvement, Campus Ministry, Campus Recreation, Associated Student Government, Activities Programming Board, Center for Sustainability, Ignatian Center, Office for Multicultural Learning, Department of Athletics and more.