Skip to main content



Documents & Disclaimer

Faculty Handbook chapter 3 discusses contractual terms for faculty. It describes the various types of faculty appointment (§3.1) and stipulates procedures for recruitment and appointment (§3.2), evaluation (§3.3), promotion, reappointment and tenure (§3.4), and termination (§3.5), along with other related matters.

In addition to the Faculty Handbook, the Provost maintains a page with links to evaluation and promotion guidelines.

The College of Arts and Sciences also publishes its own Protocols & Procedures online.

Nothing written in this section should be taken to supersede any of these official University and College documents. Rather, we intend simply to provide links to the official documents in one place and to supplement them with clarifications about departmental practice.



Cycle & Templates

The Dean's Office Protocols & Procedures document publishes the current cycle and documents needed for evaluation. Faculty are evaluated on the following cycles (the cycle includes the deadline for faculty to submit FARs and the date draft letters must be forwarded to the dean's office, after having been developed, discussed and signed by the chair and evaluation committee):


Rank Frequency You Submit Dept Writes
AYALs with 3+ yrs service every 3 years Oct 1
Mar 1
ayal eval form
RTLs annually Oct 1
Jan 2
short eval form
Sr. Lecturers every 3 years Oct 1
May 2
short eval form
Probationary Tenure-stream in their 2nd year annually Oct 1
Nov 1
Probationary Tenure-stream in their 3rd-6th years annually Oct 1
Jan 2
Tenured Associate Professors every 3 years Oct 1
May 2
short eval form
Tenured Full Professors every 5 years Oct 1
May 2
short eval form
Faculty on Phased Retirement every 5 years Oct 1
May 1
short eval form



Supporting Documentation

It is standard to include at least the following materials in your portfolio:

  • For all faculty
    • the appropriate FAR report
    • copies of all numerical and narrative evaluations from courses taught during the academic year (Fall through Spring); you may include summer evaluations, but they do not "count" in the evaluation
    • syllabi for each different course, and for different iterations of the same course if you have changed it during the year under review
    • any further documentation of contributions to the learning environment or to department, college, university, professional or public service that you would consider a necessary supplement to your summary of these areas in the FAR (generally, your summary in the FAR suffices without such documentation)


  • For tenure-stream faculty
    • copies of all publications; if in a language other than English, be sure to include an abstract in English, either in the FAR or in your supporting documentation; also in the FAR, indicate whether the publication is international or national, peer-reviewed or popular, invited or refereed, and the journal's rate of acceptance
    • copies of conference presentations; indicate in your FAR whether the conference was international or national, and whether the presentation was invited or refereed
    • it is not necessary to include copies of works in progress, but do indicate in your FAR how close they are to completion and where you plan to submit them



Evaluation Categories & Scores

The Dean's Office provides five evaluation categories for



Evaluation Committee

All department faculty who are eligible for evaluation are also eligible to vote for the members of the evaluation committee. The election takes place in September; two faculty are elected to join the Department Chair. They review all files submitted for evaluation, divide up responsibility for drafting letters of evaluation, and meet to review the cases and adjust evaluations accordingly.

The evaluation committee can seek out student evaluations and course syllabi from the candidate, from publicly available materials (online syllabi, numerical evaluations) or department repositories (narrative evaluations). However, it is not the committee's responsibility to compile any part of the candidate's dossier.

The evaluation committee may not seek out or reference developmental teaching committee letters, unless the candidate him/herself supplies them. The committee also should avoid reference in their letters to any extenuating medical circumstances, even if the candidate mentions them.

The evaluation committee members are and have been:

     2017-2018:   David Gray,* Kitty Murphy and Fred Parrella
     2016–2017:   David Gray,* Akiba Lerner, Kitty Murphy
     2015–2016:   David Gray,* David Pinault, David Pleins
     2014–2015:   Gary Macy,* Kristin Heyer, Ana María Pineda, David Pleins
     2013–2014:   Gary Macy,* Kristin Heyer, Kitty Murphy, David Pinault
     2012–2013:   Gary Macy,* David Gray, David Pleins
     2010–2011:   Paul Crowley,* Jim Bennett, David Gray, David Pinault
     2009–2010:   Paul Crowley,* Kitty Murphy, David Pinault, David Pleins
     2008–2009:   Paul Crowley,* Jim Bennett, Gary Macy, David Pleins


* Ex officio (unelected), as Department Chair