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Running Courses


Classrooms & Meeting Spaces

The Registrar’s Office takes care of allocating classrooms for all courses, with attention to any special requests from faculty (for example, if need to project on multiple screens, or prefer dry-erase boards, or need class video and audio recording equipment built in). This section will help you locate classrooms on campus, discover what their capacity and features are, and reserve other spaces for movie viewing, study sessions, or extra-curricular events.


Locations on Campus Map

The campus map is interactive, so you can put in the building where your class is located to get your bearings.

Other Available Spaces

The Learning Commons has several rooms that you (and students) can reserve through their online system. Small group study rooms are available to students, faculty and staff, with capacity for 2-6 people. If you would like to show a movie or hold a meeting that will be recorded on audio, video or both, two rooms are available on the first floor (Viewing and Taping Rooms A and B), and you can reserve them by contacting Media Services (x4520). To reserve one of the conference rooms or a computer lab for a research or study session, contact Technology Training Specialist Teri Escobar (x4415).

Each of the dorms has study space available, and this might be a particularly attractive option if your course has a lot of students from one particular RLC (Residential Learning Community).

Using Astra to Check Room Use

For other buildings and rooms on campus, an online calendar called Astra allows you to view capacity, features, and availability. Filters at the top of the page allow you to specify the date, time, and building you’re interested in. If you’re logged in, you can also reserve any available room yourself. You can request an account from Gabby Guerrero, Business Analyst in IT.

Quarterly Calendar of Deadlines

Wk M T W Th F
1         Add/drop over
3     Fall Qtr Mass of the Holy Spirit: adjusted mid-day schedule   Last day for students to submit remaining work on prior qtr incompletes
Fall & Winter Qtr Last day for students to petition for degree granted this qtr
4         You must submit grades for prior quarter incompletes
Last day for students to withdraw without W
Last day for students to declare P/NP
Spring Qtr: Last day for students to petition for September degree
5   Submit tentative syllabi to Vicky for the next qtr
Pre-reg (majors/ minors) – advising
    Coursebook requisitions due
(Fall and Spring Qtrs)
Spring Qtr: Mandatory Academic Advising
Pre-reg (majors/minors) - advising    
Fall Qtr: Course requests for future years        
Spring Qtr: Mandatory Academic Advising
Registration - advising (Winter)
        Last day to withdraw from classes
Winter Qtr: Last day for students to petition for June degree
8 Registration - advising (Fall, Winter, Spring)
9 Registration - advising (Fall, Spring)
10 Dead Week – no major assignments
11 FINAL EXAMS (No Friday exams Spring Qtr)
Cumulative assignments due this week (no earlier)
12   Grades due Spring Qtr Grades due Fall & Winter Qtrs    

The First Day

The first day can be overwhelming.  Here’s some advice to help with the flurry of activity.


Check Roster

Take roll, using the most updated roster you can get. Vicky provides rosters Friday afternoon before the new quarter, but changes can occur that weekend and through the first week, especially during fall quarter. You may want to login to eCampus, click the roster icon to the left of your class(es), and print it right before class and perhaps again on Monday of the second week, once the enrollment period has ended.


Admitting non-enrolled students

Students not on the roster may email you, call you, and/or show up in class on the first or second day of class to try to enroll. Most students know that, if there is room in the class, they can just sign up through eCampus. But if your class is full, or if you’ve closed it, they will need a permission number from you (printed on your course roster) in order to add the class. It is entirely up to you whether you allow these students to enroll, though please observe enrollment caps (see below). It is also up to you to determine a fair system for allocating available space (e.g., priority to RS majors/minors, seniority, a first-come, first-served waiting list, a lottery). Keep in mind that sometimes the department chair may come to you with emergency cases—for example, a major or minor in need of a course to graduate.

Closing the class to no-shows or additional students

You can close your class after the first meeting by calling Student Records (x4331, x4332). This policy is called "Administrative Withdrawal" and is detailed on the Registrar's website:

Students who do not attend the first day of a class are subject to administrative cancellation of their enrollment in that class in order to make space available to other students. A student who must miss the first day of a class and wishes to remain in the course should contact the instructor in advance. No student who misses the first day of a class should assume that they have been dropped from the course. Students are responsible for checking the status of their enrollment in all courses prior to the end of the late registration period.

Some faculty prefer to meet the class first, add new people who show up (if there is space) and exclude registered students who don’t show up. This is your choice, though allowances may need to be made if students have a good reason for being absent. If the course still has space available, new students who show up can register through eCampus. If the class is full, they will need permission numbers (on the roster Vicky gives you). As for the no shows, you can exercise an Administrative Withdrawal: cross the student’s name off the roster, write AW next to the name, sign and date the bottom, copy it for your records, and bring the original over to the Office of the Registrar in the Admissions Building. Do this on the first day of class (if you teach a night class, just leave the roster in Vicky’s box with a note, and she will take care of notifying the Registrar). If all you want to do is to close a class with the current roster at any point during the first week, contact Adora Hoose in the Office of the Registrar (x4998).

Enrollment caps

RTC courses are capped at 28 students for RTC 1 (intro), 35 students for RTC 2 (intermediate courses), 25 for RTC 3 (advanced courses), and 17 if your RTC 1 or 2 course is an honors course or your RTC 3 course is a seminar. Because the number of sections allocated to the department each year anticipates overall enrollment and assumes these caps, it’s important not to exceed the caps, since it can mean that other courses don’t make and other faculty at the last minute lose the opportunity to teach a course they had been planning. Also, students can ding you on evaluations if they don’t appreciate the faculty-student ratio or get work back late because you have too much work to evaluate. Send unhappy students to the department chair, and alert them to the list of open religious studies courses that Vicky posts outside her office door.

Distribute & Review Syllabus

The syllabus is your contract with the students, so it’s useful to review it with them on the first day. Introduce your texts, the learning objectives, your grading, attendance and academic integrity policies. Review assignments, reading load and expectations.

Alert Students to Pre-reqs and for RTC 2 the Study Abroad Issue

Most students will not receive RTC 2 credit unless they’ve completed an RTC 1 course in a prior quarter. Likewise, most students will not receive RTC 3 credit unless they’ve completed their RTC 1 and RTC 2 courses in previous quarters have attained 88 units/junior status. The exception is transfer students entering with 44 units or more; they can take two RTC courses at any level and in any sequence that they choose. Students should be reminded of this on and the first day. Some of us use a simple form that, among other things, asks students in RTC 2 and RTC 3 courses what their prior religious studies courses were:

Religious Studies Prerequisite Sheet

Name: _______________________________

All students attending Santa Clara University for a four-year undergraduate degree are required to take three courses, one from each of three levels, from the offerings of the Department of Religious Studies. THESE COURSES MUST BE TAKEN IN SEQUENCE. The only exception is transfer students who enter with 44 or more units: they may take any TWO religious studies courses in any sequence, though staying in sequence is advised.

My Prerequisites
_____    This course is a second course in Religious Studies. The first course I took was ________________.

_____    I am a transfer student who entered SCU with 44 or more units.

The Core Curriculum initiated in 2009–2010 counts almost all religious studies courses taken in international programs as RTC 2 courses. First or second year students planning to study abroad should be reminded of this if they are enrolling in your RTC 2 course, since they may wish to reserve that course for their abroad term.

Orient Students to the Classroom & Emergency Procedures

Alert students to the nearest restrooms, the evacuation route from the classroom, and the emergency asssembly point should the class have to evacuate the building. Familiarize yourself with campus emergency procedures. An abbreviated version of these procedures and the evacuation maps are posted in classrooms and buildings.

Emphasize that the most precious information in the wake of an evacuation is them (that is, their whereabouts), and that you are responsible for your students until advised otherwise. This is one reason why it will be important to take roll every day. Encourage the students to sign up for SCU Campus Alert to receive emergency notifications.

The First Week

If you do not close your class, expect some fluctuating enrollment during the first week, right through 5:00 p.m. on Friday, when the add-drop period ends. Students may or may not email you to request permission to add the class that late (after missing the first 2-3 sessions), so again, if you don’t want students to miss those sessions, you’ll need to close the class by contacting Adora Hoose in the Office of the Registrar (x4998).

Faculty Absence Policy & Other Expectations




Returning Student Work


Make-up Quizzes & Exams


Mid-Quarter Course Evaluation


End-of-Quarter Course Evaluations


Final Exam Policy


Final Grades