Santa Clara University

Office of the Registrar

 

 

Graduation Frequently Asked Questions

Do I need to petition for my degree?
What do I do if I have two majors?
What is the deadline for petitioning to graduate?
Can I submit my petition to graduate if my degree audit report shows outstanding requirements?
What is the criteria for Latin Honors?
Do I need to complete a "Candidacy Petition for the Bachelor's Degree" form if I'm not participating in Commencement?
What is the new rule for participating in Commencement if I finish my degree in summer, fall or winter term?
What if my diploma name changes or address changes after I petition to graduate?
What is the process for awarding degrees?
Can my petition to graduate be denied?
When will I receive my diploma?
Can I get my diploma if I have a Hold on my account?

Do I need to petition for my degree?

Yes. Before a degree can be posted, the Office of the Registrar must have received and approved the following paperwork:

  • A completed "Candidacy Petition for the Bachelor's Degree" form with the required signature from your primary major department.
  • A completed "Pre-Graduation Evaluation" form or a department checklist for all majors signed by the department chair and advisor.

These forms are available at the On Stop Shop. Undergraduates must submit this paperwork in person to the One Stop Shop.

NOTE THAT THE FILING OF THIS DEGREE APPLICATION DOES NOT GUARANTEE A DEGREE WILL BE AWARDED.

What do I do if I have two majors?

Undergraduates must submit one "Candidacy Petition for the Bachelor's Degree" form and two "Pre-Graduation Evaluation" forms for each major. The "Candidacy Petition for the Bachelor's Degree" form must be signed by the chair of the student's primary major.

What is the deadline for petitioning to graduate?

Fall 2013 - Friday, October 11, 2013

Winter 2014 - Friday, January 24, 2014

Spring 2014 - Friday, February 21, 2014

Summer 2014 - Friday, April 25, 2014

Can I submit my petition to graduate if my degree audit report shows outstanding requirements?

Yes. In these cases, at the time of applying, the "Pre-Graduation Evaluation" form must address any outstanding requirements, including GPA, N grades, I grades, etc. Your degree audit will be reviewed by your record analyst. It is the student's responsibility to check their degree audit in the first week of your graduating term to ensure that all requirements are met.

What are the criteria for Latin Honors?

Awarding of honors is based on all graded undergraduate courses attempted at Santa Clara University and courses taken elsewhere that are counted toward the fulfillment of a student's degree. Honors will not be awarded above those merited by the student's record at Santa Clara. An indication of honors at graduation contained in the commencement program is unofficial. The final determination will be made after a review of all completed undergraduate courses counted toward the degree.

  • Cum Laude - 3.50 - 3.69 GPA
  • Magna Cum Laude - 3.70 - 3.89 GPA
  • Summa Cum Laude - 3.90 - 4.00 GPA
Do I need to complete a "Candidacy Petition for the Bachelor's Degree" form if I'm not participating in Commencement?

Yes. A "Candidacy Petition for the Bachelor's Degree" form must be filed by the deadline in the Office of the Registrar before a degree can be posted.

What is the new rule for participating in Commencement if I finish my degree in summer, fall or winter term?

SCU's annual commencement ceremony takes place in June. Students may participate in Commencement 2014 if they received their degree in summer 2013, fall 2013 or winter 2014.

What if my diploma name changes of address changes after I petition to graduate?

Notify the Office of the Registrar as soon as possible. Please come by the One Stop Shop to update your petition to graduate or email . Please note that a name change may appear on the diploma but not in the commencement program if the program has already gone to print.

What is the process for awarding degrees?

After all grades and paperwork have been submitted, the degree audit is reviewed in the Office of the Registrar by your record analyst. After all requirements are complete your record analyst then can post your degree. To verify that your degree has been posted, log on to eCampus and run an unofficial transcript. Diploma orders are placed only after all degrees have been posted for all degree candidates

Can my petition to graduate be denied?

There are several factors that may lead to a degree being denied.

  • All degree requirements are not met. This includes fieldwork, course work, examinations, pathway materials, etc., which are not completed by the end of your graduating term.
  • The GPA does not fulfill stated minimum requirements. Specifically, Undergraduates must maintain a minimum cumulative GPA and/or major GPA of 2.0.
  • Receiving an "N" or "I" grade
When will I receive my diploma?

Students do not receive their diplomas on the day of commencement. Rather, the diplomas will be mailed to the address provided on the petition form 3-4 months after the degree completion date. If your address changes after you petition to graduate, please email registrar@scu.edu

Can I get my diploma if I have a Hold on my account?

No. Diplomas will be held at the Office of the Registrar for students who have a financial hold or Student Life hold until the hold is removed. It is the student's responsibility to reconcile the hold and contact the Office of the Registrar once it has been removed.

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