The objective and responsibility of the Purchasing Department is to provide quality, cost-efficient supplies and services to University offices and departments in a timely manner. Purchasing procedures have been established to facilitate the accomplishment of this objective while complying with University policies and practices. These procedures apply to all funds, regardless of source, administered through the University Finance Office (UFO).
Santa Clara University
500 El Camino Real
Santa Clara, CA 95053-0910
Hours of Operation
Regular business hours are Monday to Friday, 8:00 am to 5:00 pm.
Commodity Distribution List
Lisa Chatelle Watt
- Various Purchasing Department responsibilities
- Supervisory duties
- Contract management
- PeopleSoft troubleshooting and testing
- Future strategic planning
- Computers and peripherals
- Environmental Health and Safety
- Gases and cylinders
- Lab supplies and equipment
- Medical supplies and equipment
- Musical instruments and supplies
- Office supplies and equipment
- Safety, fire, and security supplies
- Scientific supplies and equipment
- Theatre Arts supplies and equipment
- Returns and exchanges
- PO expediting
- PeopleSoft requisition training
- Art supplies
- Audio visual
- Bedding and linen
- Photo supplies
The University must obtain competitive bids for the purchase of supplies, equipment, and services valued at more than $15,000. Written or phone quotations are solicited from a minimum of three vendors. The lowest responsible bidder meeting specifications will receive the award. The University subscribes to the code of ethics developed by the National Association of Educational Procurement (NAEP). All persons involved in the procurement process employ the highest ethical principles.
The University maintains lists of prospective vendors by commodity. Vendors interested in being placed on the bid list should submit a written request to the Purchasing Department, identifying the commodities they are interested in bidding.
NAEP Code of Ethics
- Give first consideration to the objectives and policies of my institution.
- Strive to obtain the maximum value for each dollar of expenditure.
- Decline personal gifts or gratuities.
- Grant all competitive suppliers equal consideration insofar as state or federal statue and institutional policy permit.
- Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
- Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
- Receive consent of originator of proprietary ideas and design before using them for competitive purchasing purposes.
- Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier, and/or be willing to submit any major controversies to arbitration or other third-party review, insofar as the established policies of my institution permit.
- Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
- Cooperate with trade, industrial, and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
- Foster fair, ethical, and legal trade practices.
- Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.