Gifts and Donations Policy

What will the University Accept?
The Library accepts donations of books, videocassettes, audiocassettes, and other types of library materials. Gift are accepted on the condition that the Library may retain or dispose of materials in the best interests of the University.
Whom do I contact?
To donate gifts to the Library please contact the Gift Specialist, Matthew Lipson (, 408-551-1631).
What is the process to donate to the Library?
The Gift Specialist will ask for a brief description of the gift to determine under which subject specialist’s area the gift falls. The subject specialist will contact the donor directly and discuss the gift with the donor before accepting or rejecting the gift. In the case of a large donations, a donor may be required to provide a list of bibliographic information (author, title and publishing information) prior to acceptance.
Will the Library accept journals or periodicals?
Gift materials requiring a continuing obligation on the part of the Library will not be accepted without serious consideration of the Library's ability or desire to keep the material up to date. A decision to accept a journal to which the Library does not subscribe will be weighed carefully, since the acquisition will be a long-range commitment to the costs of the subscription and of binding. Individual journal issues will only be accepted if they fill in gaps in the collection.
What are the tax obligations for donating items to the Library?
The Library is prohibited from appraising gifts. Any appraisal is the responsibility of the donor. Donors of library materials may be required to file IRS Form 8283. The IRS requires the University to track for two years all in-kind gifts that are valued at $500 or more. If the Library sells, transfers, or otherwise disposes of an item within this two-year time frame, the University is required to file IRS Form 8282, notifying the IRS of the disposition and the amount the University received for that item. The IRS requires the University to inform you that your contribution for tax purposes is limited to the market value of your in-kind donation, less the value of goods and services of benefit to the donor.