Santa Clara University

Factors for Approval
Requests for exclusive recreational use of a Pat Malley Fitness and Recreation Center facility are based on the following factors:
• Facility availability based on established schedule and impact to primary users.  Primary users are Campus Recreation programs and the Department of Athletics and Recreation.
• Compatibility of activity with facility use, function, and regulations.
• Health and safety considerations for participants and potential damage to facility.
• Availability of appropriate supervision for safety response and facility protection.
• Event and activity for the Santa Clara University campus community (students, faculty and staff).

Supervision
• In some instances, it may be determined that a Campus Recreation Facility Supervisor must be present during an organization’s event.
• The cost is $15/hour per Facility Supervisor.  The sponsoring organization is responsible for this cost.
• The sponsoring organization is responsible for the cost of damage and/or excessive clean up for facilities or equipment.

First Aid and Safety Plan
All those who request the use of the facility must agree to the following First Aid and Safety Plan.  Depending on where the event is scheduled, if an emergency occurs or first aid needs to be provided an event leader needs to follow these instructions:

Multipurpose Room or Gymnasium
• Notify the Front Desk
• Use red emergency phone in hallway near Multipurpose Room to call Campus Safety

Pool
• Notify the Lifeguards on the pool deck

Bellomy Field
• Notify the Malley Center Front Desk
• Use emergency phone next to baseball diamond or on the field along the El Camino Real

Authority and Responsibility
The Campus Recreation staff has the final authority in all decisions related to participant, spectator, and staff safety, potential facility damage, or non-compliance with facility guidelines and policies or staff requests.  This includes the authority to modify or discontinue any activity.  Event organizers are expected to support and assist the staff in all decisions.

Guidelines
• All Campus Recreation policies and procedures must be followed by the participants, spectators, and event.
• Requests should be for events that are athletic, fitness, or recreation based.
• Use of the Pat Malley Fitness and Recreation Center facilities is primarily reserved for students, faculty and staff.  Student clubs with non-student participants may use the facility but their participating guests will be required to be sponsored by a member of the organization and pay the current guest fee per person per visit.  In addition, the number on non-SCU participating can not be more than 5% of the entire group. Alumni are eligible to purchase a membership or be sponsored as a guests by a member of the student organization.   
• Events should encourage participation and not be primarily spectator events.
• Events must allow for informal recreation to occur simultaneously with the event.  This includes allowing a minimum of one full court in the gymnasium for informal basketball.
• For sport competitions, the Campus Recreation staff needs to review game rules. Attach rules to facility request form.
• Facilities may not be used for commercial purposes.
  
After Hours Availability
• Events should be scheduled during regular facility operating hours.
• There is a limited opportunity for events to occur outside of regular hours.  Availability is based on overwhelming need and the demonstrated inability for the event to occur during regular hours.
• After hours use is also possible for events reaching a large portion of the campus population that are sponsored for the express purpose of providing positive alternatives to unhealthy leisure pursuits.
• After hours use requires additional supervision and increased supervision cost. Sponsoring organization is responsible for this cost.