Santa Clara University

Continuing CEP Education

Continuing Education Requirements for CEP Designees
To protect and enhance the reputation of the Certified Equity Professional (CEP) designation, CEP designees are required to complete and report 30 hours of industry-related continuing education (CE) every two years in order to continue using the CEP designation.

CEPs can submit a continuing education application online through MyCEP.  All CEPs have an account in MyCEP.  If  you need assistance in recovering your login ID or password, please contact the CEPI at cepi@scu.edu.


CEPs can submit an application for an extension on their continuing education through MyCEP.  Please note that an extension only changes the due date for your current continuing education. It will not change the due date for any subsequent reporting period.

 


Quick Check List for Continuing Education Activities

Before submitting an activity for continuing education credit, please ask the following questions:

  • Is the activity educational in content?
  • Is the activity directly related to equity compensation?
  • Does the activity address one (or more) of the core disciplines of equity compensation (Accounting, Corporate and Securities Law, Equity Plan Design, Analysis and Administration, and Taxation)?
  • Is the activity targeted to equity compensation professionals?
  • Does the activity meet standards of rigor encouraged by the CEP Institute?
  • Does the activity provide information that is beneficial and usable?
  • Is the activity similar to the qualifying examples listed on the CEPI website?
If you answer NO to any of the above questions, the activity will NOT count as continuing education towards the CEP designation.

Looking for Continuing Education Opportunities?  Click here for a list of on going courses and educational opportunities.

For a list of continuing education activities that are approved for credit, please Click Here.

 

Topics in this section:


Why Continuing Education?

Continuing education is a common practice for many professional certifications. The continued growth in numbers of CEP designees is a testament to the increasing professionalism and the respect the designation has earned within the industry. The CE requirement is a logical step for ensuring that the CEP designation remains the preeminent symbol of knowledge and integrity within the equity professional field. The field has become increasingly complex and the pace of change so rapid that the CE requirement helps to ensure that the skills and knowledge of CEP designees continue to be current and are viewed as committed to ongoing professional development.

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CE at a Glance

CEP designees are required to report 30 hours of qualifying continuing education activities every two years. They will be notified of the Continuing Education reporting dates shortly after passing the Level 3 exam. Continuing education applications are due on December 31 but they can be submitted any time during the year.


CEPs can track their continuing education activities online through the  MyCEP system,  All CEPs have an account in this online system.  At the end of every two-year reporting period, CEP designees are required to submit the Continuing Education Application to the CEPI.  


CEP designees are given some latitude in selecting qualifying continuing education activities in order to fulfill the requirements. However, all continuing education activities must be directly related to equity compensation and must address one or more of the core disciplines of equity compensation (Accounting, Corporate and Securities Law, Equity Plan Design, Analysis and Administration, and Taxation).  If you are unsure if an activity would be considered for continuing education credit, please contact the CEPI before submitting the activity.  The CEPI maintains a list of accepted CE activities on the CEPI website - click here to view the list.


If a CEP designee does not submit the CE hours by the due date, their name will no longer be listed on the Active Designees page on the CEPI website, and they will no longer be considered an "active" CEP.  In addition, they should no longer use the CEP designation. 


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What CE activities count?

  1. Educational courses
    CEP designees can choose from a range of topics and educational activities that are most relevant to their continuing professional development.  Examples include equity compensation-related courses, seminars, workshops, conferences, local and regional chapter meetings/events, sessions attended at national conferences and a portion of related university courses. The topics and content of these courses and meetings must be directly related to equity compensation and must address one or more of the core disciplines (Accounting, Corporate and Securities Law, Equity Plan Design, Analysis and Administration, and Taxation). 
  2. CEP Institute volunteer activities
    Credit can be obtained by participating in any of the following volunteer committee activities designed for CEP Institute program maintenance:
     - Item Writing (exam question writing)
     - Item Review
     - Standard Setting
    The CEP Institute is always looking for volunteers. If you are interested in participating in any of the activities listed above, please submit a volunteer application through the MyCEP Link.
  3. Workshop presentations
    CE credits can be earned by developing and delivering a seminar or workshop on equity compensation-related topics. Credit will be given for the first time the workshop is delivered. Two credits will be given for each seminar or workshop hour developed and delivered. Similar credits will be granted when a seminar or workshop previously developed and delivered is updated to incorporate new policy information and significant industry developments. CEPs may be asked to submit documentation such as a copy of the slides, a short description of these courses, the length of the presentations, the dates that they were presented, the venue (conference name, etc...) and the targeted audience for these activities.
  4. Items listed on the Continuing CEP Education – Current On-Going Opportunities portion of the CEPI website. 
  5. The CEPI maintains a list of activities that are approved for continuing education - Approved CE Activities.

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Examples of qualifying CE activities

  • CEP Institute sponsored events (Symposium, GPS Training, etc.)
  • CEP Institute volunteer activities
  • Local Chapter meetings of the following national organizations (Non-Social meetings)
    • GEO
    • NASPP
  • Topics from Industry Association Events, such as:
    • Defusing the AMT Bomb for ISOs
    • Stock Option Plan Considerations in Mergers and Acquisitions
    • Approaches for Dealing with Underwater Stock Options
    • Rule 10b5-1 Trading Arrangements for Executives
    • Section 16 Developments
  • Online webinars or webcasts for equity compensation related topics
  • Industry Conferences
  • PORTIONS of University courses* such as:
    • Accounting
    • Finance
    • Tax
    • Business ethics (maximum of 2 hours per reporting period )
  • *ONLY THE PERCENTAGE OF THE UNIVERSITY COURSE THAT IS DIRECTLY APPLICABLE TO EQUITY COMPENSATION WILL COUNT AS CONTINUING EDUCATION. To determine the number of hours of CE, please see the formula in the Quantifying CE Hours Earned section.

In the event that an activity is found to be disallowed for the purpose of CE credit, you will receive a notice via email. Decisions on disallowed credits can be appealed by submitting a written request to the CEP Institute.

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 Activities that do not qualify for CE units

CEP designees should participate in activities that support their jobs, but some of these are not considered continuing education under the continuing education requirement. Programs and events that provide content that is more informational than educational or is related to a company product would not qualify for continuing education credits. Examples include:

  • A commercial product training
  • A software session
  • Courses on topics such as general accounting, estate planning, leadership skills, time management, or general business practices
  • College or University courses in non-equity compensation topics.  Examples of courses that do NOT qualify are: math, general business, marketing, and business plan development
  • An industry-sponsored job fair and/or social gatherings

Day-to-day job activities do not qualify as continuing education. If your job includes training or presentations to employees on equity compensation related topics, the actual training time or presentation time is not continuing education. However, the work that you performed to create the training material or the presentation may be counted as continuing education in some cases. Please contact the CEPI if you are involved in this type of work and want to apply your preparation work towards your continuing education. If you are not sure if an activity can be considered as continuing education, contact the CEPI at cepi@scu.edu.

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How to qualify CE activities

CEP designees will determine the number of hours earned using guidelines set forth above. The two primary criteria for qualification are that the activity must (1) have educational content on an equity compensation-related topic and have an industry focus; and (2) be relevant to equity compensation professionals and further the successful functioning as a CEP designee. You can use the following guidelines to help evaluate an activity:

  • Is the activity educational in content?
  • Is the activity directly related to equity compensation?
  • Does the activity address one (or more) of the core disciplines of equity compensation (Accounting, Corporate and Securities Law, Equity Plan Design, Analysis and Administration, and Taxation)?
  • Is the activity targeted to equity compensation professionals?
  • Does the activity meet standards of rigor encouraged by the CEP Institute?
  • Does the activity provide information that is beneficial and usable?
  • Is the activity similar to the qualifying examples previously listed?

If you are not sure if an activity can be considered as continuing education, contact the CEPI at cepi@scu.edu.

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Quantifying CE hours earned

1 CE unit = 1 hour of educational activity
Note: Credit hours can be earned in ¼ hour increments (rounded up to the nearest quarter-hour).

A continuing education hour is defined as an hour (60 minutes) of educational activity.  Note this is NOT the same as CPE hours for other designations such as CFP or CPA.  CPE hours are calculated based on a 50 minute hour.  More information on this can be found in the CPE Hours Versus CE Hours section below.

Continuing education credit is given on an hour-for-hour basis, excluding meals and breaks. To calculate the number of credits hours you will receive, total the actual number of hours you spend in qualifying educational sessions. For example, an equity compensation-related conference begins at 9 a.m. on a Monday and ends at noon on Wednesday. Tuesday afternoon is a social event, so there are no qualifying hours from that segment. Excluding breaks, there are 5 hours of educational content in a track in a full day and 2.5 in a half-day. Any one person can obtain a maximum of 10 CE credits for this conference (5 hours on Monday, 2.5 on Tuesday, 2.5 on Wednesday).

For University & College courses, a portion of the course may count as continuing education.  The hours will depend on the length of the course and how much of the course is applicable to equity compensation.  Keep in mind that in most cases, only 10 - 50% of the content of University and College courses is applicable to equity compensation.  To calculate the amount of credit, use the following formulas:

  • Semester based courses:  Calculations are based on 15 continuing education hours for each credit hour of a one-semester course.  For example, the base for a 3 credit-hour semester course would be 15 X 3 or 45 hours. The total amount of CE is therefore:
    • (15 hours X  number of credit hours) X % applicable. 
    • Example: A 3 credit hour semester course on Accounting has content that is 20% applicable to equity compensation.  (15 hrs X 3 credit hours) X 20% = 9 hours of continuing education.
  • Quarter based courses: Calculations are based on 12 continuing education hours  for each credit hour of a one-quarter course.  For example, the base for a 2 credit-hour quarter would be 12 X 2 or 24 hours.  The total amount of CE is therefore:
    • (12 hours X number of credit hours) X % applicable
    • Example: A 2 credit hour quarter course on Tax has content that is 25% applicable to equity compensation.  (12 hrs X 2 credit-hours) X 25% = 6 hours of continuing education.
  • You may be asked to submit the course syllabus or course description with your CE report to determine if the amount of hours has been properly calculated.

CEP Institute volunteer hours can be documented and applied towards continuing education credit. It is possible to earn up to one credit hour for every hour volunteered, depending upon the nature of the volunteer activity. 

 

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CPE Hours Versus CE Hours

Many organizations offer CPE credit that may be considered for CE credit.  However, CPE credit hours are based on a 50 minute hour, and CPE CE credit is awarded for a 60 minute hour.  Therefore, if a CEP submits an activity for CE that has been awarded 4 hours of CPE credit, the CEP can count 3.5 hours of CE for that activity.  The formula for conversion is:

(hours of CPE credit X 50 minutes)/60 minutes = CE hours

In this example it would be (4 CPE credt X 50 mintues)/60 minutes = 3.33333 CE hours, rounded up to the nearest quarter hour is 3.5 hours.

Note: Not all activities that earn CPE credit can be applied to the CE requirement for CEPS.  If you are uncertain about a particular activity, please contact the CEPI before submitting the activity for credit.

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How to file CE units

The CEP continuing education reporting process makes complying easy and straightforward. You simply record your activities online in your account on MyCEP.  Once you have accumulated at least 30 hours, you submit the application online to the CEPI.  There is a $100 administrative fee for filing the application.

  • Go to the CEP website at http://www.scu.edu/business/cepi/mycep.cfm and follow the link to MyCEP
  • Enter your login ID (which is your email address) and your password.  If you have forgotten your password, select the “Forgot password/Reset Password” option.  A new password will be emailed to you.  If you do not remember the email address associated with your account, please contact the CEPI at (408) 554-2187 or cepi@scu.edu
    • DO NOT CREATE A NEW ACCOUNT in MyCEP.  A new account will not contain your exam history and will not recognize you as a CEP
  • Once you have accessed your account, select the Continuing Education link from the left hand menu.
  • Select “Create Application” and enter your activities. Note: After you enter an activity and save the application, you will see “Continue Application” instead of “Create Application”.
  • Select “Save Application”
  • Once you have entered a minimum of 30 hours, submit the application by selecting the “Submit Application” button
  • Choose the payment method (check or credit card) and follow the prompts to complete the submission.  If paying by check, please make the check payable to CEPI and send to:
CEP Institute
Santa Clara University
500 El Camino Real
Santa Clara, CA  95053-0400
  • You will receive an email regarding the status of your application.

All courses will be subject to audit, so please retain attendance information and be prepared to submit verification.

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CE Reporting Due Date

CEP designees are required to report 30 hours of qualifying continuing education activities every two years. If you received your CEP designation in 2008, your first 30 hours of CE will be due on December 31, 2010, and your next 30 hours will be due December 31, 2012. If you receive your CEP designation in 2009, your first 30 hours will be due December 31, 2011, and your next 30 hours will be due on December 31, 2013. If you are unsure of your due date, contact the CEPI. It is the responsibility of the CEP designee to submit the CE report before the due date.

The following table gives some examples of due dates for CEP designees:

Date of CEP Designation* Initial CE Units Due Next Due Date Next Due Date
2004 DEC 31, 2006 DEC 31, 2008 DEC 31, 2010
2005 DEC 31, 2007 DEC 31, 2009 DEC 31, 2011
2006 DEC 31, 2008 DEC 31, 2010 DEC 31, 2012
2007 DEC 31, 2009 DEC 31, 2011 DEC 31, 2013
2008 DEC 31, 2010 DEC 31, 2012 DEC 31, 2014
2009 DEC 31, 2011 DEC 31, 2013 DEC 31, 2015
2010 DEC 31, 2012 DEC 31, 2014 DEC 31, 2016
2011 DEC 31, 2013 DEC 31, 2015

DEC 31, 2017

2012 DEC 31, 2014 DEC 31, 2016

DEC 31, 2018

2013 DEC 31, 2015 DEC 31, 2017

DEC 31, 2019

2014 DEC 31, 2016
DEC 31, 2018
DEC 31, 2020

 

CEPs who received the designation before 2003 should contact the CEPI at cepi@scu.edu.

The CEPI has a two month grace period for submitting CE reports. For example, if a CEP designee has a due date of December 31, 2010, he/she can submit the report by March 1, 2011 and still be considered on time.

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Extension of Due Date

If you cannot meet the reporting deadline, you may request an extension of your CE due date. The extension applies only to the current CE requirement. The extension moves the due date one year. For example, if your CE units are due December 31, 2012, an extension would change the due date to December 31, 2013. However, your next 30 hours of CE would still be due on December 31, 2014.  There is a $50 administrative fee for the extension.  Note: Once a CEP has become inactive, NO extensions can be granted.

To request an extension:

  • Go to the CEP website at http://www.scu.edu/business/cepi/mycep.cfm and follow the link to MyCEP
  • Enter your login ID (which is your email address) and your password.  If you have forgotten your password, select the “Forgot password/Reset Password” option.  A new password will be emailed to you.  If you do not remember the email address associated with your account, please contact the CEPI at (408) 554-2187 or cepi@scu.edu
    • DO NOT CREATE A NEW ACCOUNT in MyCEP.  A new account will not contain your exam history and will not recognize you as a CEP
  • Once you have accessed your account, select the Continuing Education link from the left hand menu.
  • Select “Request Extension”
  • Choose the payment method (check or credit card) and follow the prompts to complete the submission.  If paying by check, please make the check payable to CEPI and send to:

CEP Institute
Santa Clara University
Executive Development Center
500 El Camino Real
Santa Clara, CA  95053-0400

  • You will receive an email regarding the status of your extension.
  • Only one extension can be filed for a reporting period.  If the extension expires and the CE hours have NOT been submitted, the CEP is considered inactive (see section titled “Inactive Status”).
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Inactive Status

CEP designees who fail to submit the CE requirement will be considered "inactive" and will be placed in the "Inactive Designees" list which is currently maintained on the CEP Institute website. In addition, CEP designees may opt to go on inactive status at any time.

If a CEP designee has been inactive for less than three years, to be reinstated he/she may submit the "past due" continuing education requirements and the appropriate filing fees.  If the designee cannot submit the past due hours of continuing education, or if he/she wishes to discuss alternatives to reactivating the designation, he/she must contact the CEPI. 

If a CEP designee has been on inactive status for over 3 years, he/she must retake and pass the Level Three exam to return to active status.  Please contact the CEPI for information on how to register for the retest.

The following table illustrates when an inactive CEP can submit past due hours to become active and when they must retake the Level Three exam.  The table is for 2013 only:

Year Hours Were Due Can Past Due
Hours be Submitted?
How Many Hours Are
Due by 12/31/2014 to Become Active
Fees and Late Fees
New CE Due Date
2010 and earlier
No - must retake and pass Level 3 exam      
2011 Yes 30 hours due 2011 AND 30 hours due 2013
$400 2015
2012 Yes 30 hours due 2012. An additional 30 hours will be due 12/31/2014.
$200
2014
2013 Yes 30 hours due 2013
$200 ($100 if submitted by March 1, 2014)
2015


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Administrative Costs for CE


The following fees are associated with CE:

  • $100 administrative fee for filing the CE application.  This fee is waived for all CEPs who complete a minimum of 15 hours of volunteer work for the CEPI in a single (two year) reporting period
  • $100 late fee is assessed for CE applications that are received after the grace period for the reporting period has expired
  • $50 administrative fee for filing an extension for a CE reporting period

For any questions on CE requirements, please contact the CEP Institute at cepi@scu.edu.

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