Santa Clara University

Group Study Rooms

Room Reservations

On behalf of the Information Services division I thank you for your patience as we work to finalize a myriad of details related to the opening of the Harrington Learning Commons, Sobrato Technology Center and Orradre Library. As part of those efforts I'm pleased to announce that the building's group study rooms may now be reserved online. We are still working through some issues with some of the Room Wizard scheduling devices but wanted to make reservations available as soon as possible.

There are three categories of rooms available for reservation: 6 person collaborative rooms, 6 person open spaces (third floor), and 8 person collaborative rooms. Each room offers display and collaboration technologies, and most provide floor to ceiling whiteboard surfaces.

With only 28 rooms to be shared among more than 8,000 students, group study space is somewhat of a shared resource. We ask that you be considerate of others and work to ensure equitable access to these spaces for all members of the university community. Success in achieving this goal will help minimize bureaucracy related to room use.

Some overall guidelines:

• To help ensure equitable access, reservations should be limited to a reasonable time period.
• The rooms are intended for group collaboration, not individual study. While individuals may use a room on a drop-in basis if it is not scheduled, please be gracious about surrendering the space if requested by a group.
• The rooms are intended primarily to further academic activities. Use good judgment about appropriate times for non-academic uses to ensure academic needs are met.
• As a courtesy to others, if your group finishes before your reservation expires touch the "End" button on the Room Wizard to release the room.

Some useful hints:

• Room reservations can be made up to a week in advance.
• Reservations made online must be confirmed within 10 minutes of the scheduled start time by touching the flashing "Start" button that will be displayed on the Room Wizard located near the door, or the reservation will be lost.
• To protect your reservation with a password, so it cannot accidentally be deleted by someone else, use the advanced reservation feature by clicking on the link to the right of the "Purpose" box on the reservation screen. This same feature allows you to email other members of your group a copy of the reservation.
• Free rooms are indicated by green lights on the side of the Room Wizard and may be reserved on the spot by touching the "Use Now" button on the screen.

Conference rooms (035 and 234) should be reserved only by faculty or staff.

As with many things about our new building, policy about use of the collaborative rooms is subject to change based on experience and need. We welcome your comments about this policy or anything else about the building.

Ron Danielson
Vice Provost and CIO