Dear Member of the SCU Community,
This email is intended to streamline continuous campus communications from the HR Department and provide timely HR-related updates and reminders.
Payroll – Timesheet Approval Reminder
Timesheet Approval Reminder
In order for hourly staff, and student employees to be paid on time on Tuesday, November 7, 2023, their timesheets for the pay period ending on October 31, 2023, must be approved by 12:00 PM today, Wednesday, November 1, 2023.
Additional Information
If you need assistance approving time, please refer to the Approving Your Team's Time user guide and video:
Benefits Expo 2023 - Don't Miss It!
Get into the Groove with your Health on Tuesday, November 7 between 10:15 am and 1:15 pm at Locatelli Center. Put on your best 70s outfit and come meet with over 25+ health providers and vendors, register for door prizes (grand prize is a 5-night stay in a 2-bedroom condo in Puerto Vallarta!), join the costume contest, enjoy lunch, and more! The first 300 attendees will receive a canvas tote bag.
In compliance with the ADA/504 please direct your accommodation requests to missiontowellness@scu.edu at least 72 hour prior to the event.
Open Enrollment Website now available
The Benefits Open Enrollment Website is live at https://www.scu.edu/hr/benefits/open_enrollment/. Here you will find plan rates and documents, FAQs, links to Open Enrollment in-person and virtual sessions, as well as recordings and slide decks. As additional information becomes available, it will be posted to the site. Open Enrollment will launch in Workday beginning Tuesday, November 7 and close at 5:00 pm on Monday November 27.
Open Enrollment Events and Workshops
Register by clicking on the links below. Links to the virtual sessions will be sent prior to the event.
Benefits Open Enrollment Overview, 11/6/2023, 11:00 am - 12:00 pm, California Mission Room, Benson Memorial Center (in person and virtual option). Representatives from Marsh McLennan, Aetna, and Guardian will be in attendance.
Aetna Health Plan Overview, 11/10/2023, 10:00 am - 11:00 am (virtual)
Guardian Dental Plan Overview, 11/10/2023, 11:00 am - 12:00 pm (virtual)
Aetna Health Plan Overview, 11/14/2023, 1:00 pm - 2:00 pm (virtual)
Benefits Open Enrollment Overview, 11/14/2023, 2:00 - 3:00 pm (virtual)
Guardian Dental Plan Overview, 11/14/2023, 3:00 pm - 4:00 pm (virtual)
Aetna/Guardian Overview in Spanish (In-Person & Zoom) Wednesday 11/15/23 10am-11am, Loyola Hall, 425 El Camino Real, Santa Clara, CA 95050, Jedi Learning Center (1st floor)
For any additional questions, please contact our HR Benefits team at scu-benefits@scu.edu.
Workforce Planning - Staff Featured Jobs
As a reminder, the Staff Referral Program offers a $750 payment per hire! More information regarding the program is found in the Referral Program Guidelines.
We are showcasing our HR Careers page “Featured Jobs” which highlights three exciting staff opportunities. We are currently "featuring" the following job opportunities:
The Director of Development, Jesuit School of Theology (Berkeley, CA) will play a critical role in Santa Clara University's and JST’s efforts to secure resources for its strategic funding priorities and to deepen its relationships with alumni, parents and friends of the Jesuit School of Theology. In support of JST’s strategic plan, this individual will design and implement strategies for increased engagement with JST’s current and prospective major donors. He/she will create and execute donor cultivation plans to leverage this historic time for the Jesuit School of Theology and achieve the goals of its ambitious new leadership and the School’s rising prominence in Jesuit theology.
The Cyber Security Awareness Analyst is focused on improving Santa Clara University’s information security culture. She/He does this by developing security awareness programs that ensure employees understand cybersecurity risks and data privacy regulations; by developing security awareness programs and events that educate campus constituents on key cybersecurity concepts; and by identifying, collating, and reporting key information security metrics to Information Services leadership. The Cybersecurity Awareness Analyst establishes and enhances relationships with business owners and data stewards to gain insight on current security awareness and compliance levels and to adjust cybersecurity training and awareness programs accordingly.
The Operations & Tech Specialist is a strategic member of the operations team responsible for managing and supporting a broad operations portfolio for the Undergraduate Admission Office. The portfolio includes, but is not limited to CRM- Slate development and maintenance, data quality assurance, business practices and protocols management. The Operations & Tech Specialist will be a partner in setting and implementing strategic direction for electronic applicant records processing and workflows, data management, and technical solutions specializing in optimizing Slate-CRM. This role is critical to maintaining SCU’s Undergraduate Admissions commitment to offering an excellent applicant experience.
Wellness Workshops & Events
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Meditation for Self-Care
11 - 11:30 a.m., Via Zoom
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Fidelity One on One Appointments
All Day, Via Zoom
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Reiki with Sound Meditation
Noon - 12:30 p.m., Via Zoom
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One-on-One Nutrition Counseling
All Day
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Cultivating Your Calm: A Mental Health Awareness Month Conversation
9 - 10 a.m., Via Zoom
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Recognizing a Colleague in Need
Noon - 1 p.m., Via Zoom
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How Your Gut Impacts Your Immune System
Noon - 1 p.m., Via Zoom
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Professional Development Events
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There’s an AI for that: Tools to streamline workflows and improve time management
10:30 a.m. - Noon, Learning Commons, Lab 205 Does AI still feel like a mysterious topic? Demystify AI by starting with this hands-on workshop.
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Have you reviewed your annual goals?
We are six months into the annual performance cycle. If you haven’t done so already, now is a good time to review your goals for 2023-2024. In Workday, enter “My Goals” in the search bar. If you supervise, you may view your team’s goals by entering “My Team’s Goals.”
HR Office Hours
Our normal hours of operations are Monday - Friday from 8:00 am - 5:00 pm. Additionally, HR staff will continue to be available via Zoom, email, phone, and by appointment.
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