The University’s new space reservation and event management system - 25Live - will launch campus-wide on Monday, January 5, 2026!
If you plan events or book space on campus, we invite you to register for one of the in-person, hands-on training sessions being offered December 8-16 and January 5-8. These in-person training sessions will cover submitting the 25Live Event Form to reserve campus spaces, requesting event resources, and showing you how to monitor the progress of your event requests during the approval process.
Key Dates for Event Requests:
- There will be a space request blackout period on Ad Astra between December 18 and January 4. During this time, all approved Ad Astra event data will be migrated to the 25Live platform.
- Please continue to use Ad Astra for all event requests through Wednesday, December 17, 2025.
- You will NOT need to re-request event spaces in 25Live that have already been approved in Ad Astra.
- REMINDER: Classroom space requests will not be approved until the Office of the Registrar completes all course assignments at the start of each term. We recommend that you wait until January to request Winter Quarter classroom space as pending Ad Astra requests will not migrate into 25Live.
- 25Live will take new event requests starting on January 5, 2026.
The 25Live working group is here to ensure that the transition to the new platform is as seamless as possible! Should you have any questions, please reach out to 25Live@scu.edu.
FAQs
A: 25Live is a comprehensive event scheduling and space management software designed for colleges, universities, and other institutions. It helps manage and streamline the process of scheduling classes, booking rooms, planning events, and coordinating resources.
Santa Clara University is switching from Ad Astra to 25Live to create a centralized, modern, and more efficient scheduling system for the entire campus. Ad Astra, in use since 2004, has become outdated and difficult to use and its limitations make it unsuitable for SCU’s current needs. Most importantly, a centralized system like 25Live is critical for supporting campus-wide coordination, planning, and emergency response by providing accurate, real-time information about space usage. Fully supported by President Sullivan, 25Live will streamline scheduling, enhance communication, and improve coordination across all departments.
- 25Live will be open for new event requests on Monday, January 5, 2026
- Please continue using Ad Astra for event requests through December 17, 2025
- There will be an event request "blackout period" from December 18, 2025 through January 4, 2026. All approved Ad Astra event data will be migrated into 25Live during that period.
- Space requests that are approved in Ad Astra will NOT need to be re-requested in 25Live.
- Trainings for event requesters have been scheduled starting on December 8 and will continuing through early January.
- Access the training registration form here.
25Live will be available to all SCU faculty, staff and students and can be accessed through SCU’s single sign on (SSO) on the MySCU portal page.
- Yes! As part of the implementation plan, we will be migrating all relevant event data from Ad Astra into 25Live.
- There will be an event request "blackout period" from December 18, 2025 through January 4, 2026. All approved Ad Astra event data will be migrated into 25Live during that period.
- Please continue using Ad Astra for event requests through December 17, 2025
- Space requests that are approved in Ad Astra will NOT need to be re-requested in 25Live.
Workday will still be used for class registration and 25Live will be integrated to assign classrooms for all academic courses.
Contact Us
If you have any questions, please contact us at 25live@scu.edu.