Youth Protection Program
Santa Clara University is committed to providing a safe environment for minors participating in University-sponsored programs and activities. The Youth Protection Program establishes the University's requirements for background checks, training, reporting obligations, and ongoing compliance for individuals who work with minors.
As a youth-serving organization under California law, SCU participates in the California Volunteer and Employee Criminal History Service (CalVECHS), which provides ongoing criminal history monitoring for certain individuals authorized to work with minors.
The Youth Protection Program establishes requirements for identifying Covered Persons, completing background checks and training, maintaining accurate records, and responding to concerns involving minors.
Quick Links
SCU's Youth Protection Program Includes:
- Registering individuals who work with minors in Covered Programs as Covered Persons
- Completing required Live Scan background checks and Youth Protection training
- Monitoring completion of required training and authorization steps
- Maintaining current Covered Person information
- Reporting suspected child abuse or neglect
Workday is SCU's system of record for Youth Protection compliance.
Roles & Responsibilities
| Responsibility | Owner |
|---|---|
|
Program Covered Persons identification |
Program Leader |
|
Full-Time Covered Roles identification |
HR |
|
Initiate Workday process for program Covered Persons |
Program Leader |
|
Initiate Workday process for Full-Time Covered Roles |
HR |
|
Background check review |
Risk |
|
Maintain employee records |
HR via Workday |
|
Training |
Individual via Vector |
|
Training monitoring |
??? TBD ??? |
|
Remove NLIs |
Risk + Program Leader |
|
CalVECHS administration |
Risk |
|
External Organization/Community Partner agreements |
Program Leader + OGC |
Key Definitions
Minor
A person under 18 years old who is not enrolled at SCU or another higher education institution.
Covered Program
A University-sponsored or University-operated activity where minors are present and SCU personnel are responsible for supervision, care, guidance, or oversight.
Covered Person
An individual who works with minors in a Covered Program and is subject to Youth Protection requirements.
Full-Time Covered Role
An SCU employee role that involves frequent interaction with minors and requires background check authorization.
Community Partner Program
An external organization where SCU personnel participate in a program involving minors.
Community Partner Participant
Someone who works for a Community Partner Program in a supervisory capacity with minors.
External Organization
Third-party organization hosting a program at SCU.
Resources
- Policy on the Safety of Minors in University Programs and Activities
- Youth Protection Workday Management Guide for Program Leaders
- Guidelines for External Organizations
Contacts
Risk Management: risk@scu.edu
Human Resources: humanresources@scu.edu
Office of General Counsel (for establishing MOUs): SuperForm Contract Request Form