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Privacy Policy for Participants of SCU Global Programs

Scope of policy: As part of our commitment to protecting your privacy, this statement is designed to provide you with information regarding how Santa Clara University collects and processes the information you share when you apply for a global program or register your travel with Santa Clara University. Santa Clara University may, in its discretion, periodically update this privacy notice.

Information we collect: Depending on the specific program, the information you give us can include your name, address, telephone number, email address, date of birth, photograph, citizenship status, academic records, financial aid history, medical and health information, activities, emergency contact’s name, emergency contact’s telephone number, email address, and address, as well as any information about you that is associated with the foregoing data.

If you are a student matriculated at Santa Clara University, we also obtain information about you from other sources and combine that information with information we collect from you directly. The information we obtain is from the Santa Clara University Student Information System and includes your name, student ID number, date of birth, country of citizenship, cumulative GPA, ethnicity, financial holds, academic program, major, class standing, academic advisor, athletic sports, date of entry to SCU, intended date of graduation, emergency contact, as well as any information about you any of the foregoing data.

How we use information we collect: Santa Clara University processes personal information for various lawful reasons, including, without limitation, evaluation of eligibility for global programs, eligibility for financial aid for global programs, delivery of global programs; provision of emergency services; administration and oversight of university sponsored travel; communications by and among students, faculty, and staff; applied research; and program development and analysis. We collect your personal data in order to provide you with educational services through the Global Engagement Office. If you refuse to provide personal data that is required by SCU, such refusal may make it impossible for SCU to provide requested services.

When we share your data: SCU will share personally identifiable information about you when one or more of the following conditions apply: (1) We have your consent to share the information. (2) We respond to subpoenas, court orders or legal processes. (3) We employ other organizations to perform functions on our behalf. They have access to personal information needed to perform their functions, but may not use it for other purposes.

Safeguarding your information: Santa Clara University has put in place reasonable physical, technical, and administrative safeguards designed to prevent unauthorized access to or use of the information collected online. All personal data collected or processed by Santa Clara University will comply with standards related to cookies and data sharing as set forth in Santa Clara’s Privacy Policy, which is available at

Retention of data: Santa Clara University will retain application questionnaires and documents you uploaded to the system for seven years. Your general demographic data and grades will be retained in perpetuity. You may contact us with requests to access, correct, or delete your personal data.  You have the right to withdraw your consent at any time. As stated above, withdrawing consent may make it impossible for SCU to provide requested services. If you would like to make such a request, or if you have questions or feedback about our treatment of your personal data, please contact the Director of Operations in the Santa Clara University Global Engagement Office at  

Updated 11/19/18